(Marketing Assistant)

Secretarial

Sales Admin

Marketing Admin

• Daily management and site checks to ensure that website was running correctly
• Managed product uploads and  ensured that images/names/descriptions/pricing were correct and consistent and updated when necessary
• Updating of new products and news on website as well as various social media platforms
• Basic backend administration
• Worked closely with management and other departments to ensure a coordinated approach to marketing campaigns
• Arranged booking of all flights, rental vehicles and accommodation for sales and marketing
• Secretarial and administration duties
• Coordinated content produced by internal stakeholders and PR to create quarterly newsletter for internal and external stakeholders
• Coordinating inventory stock of promotional materials available
• Arranged booking of all flights, rental vehicles and accommodation for entire company
• Creation and design of catalogues, brochures, on-line adverts, social media posts; photo editing and graphic design/DTP
• Ensured the brand identity was consistent across all media platforms
• Proof reading and sign-off of all advertising/print materials

Processing of all purchase orders, invoices and following up on payments to vendors, within the marketing department.
 Managed campaign budgets.
 Liaison between departments regarding events and organising staff functions i.e. Sales Incentive
 Sourcing suppliers for promotional items and liaising with the accounts department to open Vendor accounts etc.
 Organise the Sales & Marketing Conference: accommodation, setup, invitations, speakers, prizes, promotional items etc.
 Managed the annual ordering of calendars, diaries, desk pads and promotional gifts as necessary for Sales & Marketing requirements.
 Collation of presentations and reports.
 Travel arrangements: book flights, rental vehicles, accommodation and forex.
 General Office Administration: filing, ordering of office equipment & stationary.
Design invitations for functions/trade shows etc.
 Design trade presenters, magazine ads, Point of Sale, banners & gazebos, packaging etc.
 Create birthday cards for personnel.
 Updating of Fast Moving Consumable Goods website with new launch products, arranging photography of products.
 Maintenance and updating of all new products, news, and product launches on Premier Food?s website. Coordinate and collect company/product content to be published online.
 Ensure up-to-the-date product information at all times.
 Arrange for photography of all products, before launch date, to be photographed and placed on trade database, allowing easy access for advertising use.
 Proof reading of all copyright materials, to maintain our corporate identity, as well as ensuring barcodes are correct.
 Assuming photographic duty at conferences and special occasions; internal and external functions.
 Ordering of business cards & ensuring that the corporate image is adhered to, as well as content accuracy.
Updating product training manuals & product catalogues.
 Assisting with the implementation of the social media strategy, coordinating with stakeholders across the company to ensure its effectiveness and encouraging adoption of relevant social media techniques into the corporate culture and into all of our products and services. Be the eyes and ears of the brand online. Constantly monitoring social media for trends and complaints.
 Interact with customers to align service of their needs, with the company?s corporate objectives
 Coordinate queries and complaints with various departments.
 Coordinate with colleagues regarding content creation.
 Research online and find trends and other market related information.
 Coordinating events surrounding campaigns.
 Work closely with the HR department and regional branches, to produce the quarterly internal newsletter.
 Able to work independently in a pressurised environment.
 Maintain an events calendar and coordinate internally.
 Attend events.
 Project-management: event timelines budgets and outputs to ensure success within allocated budgets per brand.
 Corporate Social Responsibility: respond to requests for donations, visit projects.
 Manage Invocoms and update such during meetings.
 Safety, Health, Environmental Quality (SHEQ) Representative and First Aider for Sales & Marketing building.

Worked in conjunction with advertising agencies to conceptualize marketing campaigns. Liaised with advertising companies and print houses – above & below line.
Designed and produced all publishing material relating to internal & external communications (Brochures, posters etc.), in accordance with corporate layouts, pantones and design.
Maintained advertising schedules and ensured deadlines were met.
Assisted the Human Resources Officer with internal and external functions and communications.
Worked alongside the Chief Financial Officer to produce the company’s Annual Financial Report. Produced confidential financial documents as required.
Was required to source Print Houses outside of Uganda, and to oversee the printing of such documents in chosen country