Credit Controller  (ANY)

ALLOCATIONS OF PAYMENTS FROM THE BANK STATEMENT. DAILY PHONING FOR OUTSTANDING MONEYS, RECONCILING OF ACCOUNTS & CASH SALES, WEEKLY DEBTORS FEEDBACK TO MANAGEMENT, NEW ACCOUNT APPLICATIONS, CREDIT VETTING, APPLY FOR CGIC LIMITS, PLACING CUSTOMER ON / OFF HOLD. PETTY CASH, PROCESSING OF ALL CREDIT NOTES, SENDING STATEMENTS, SEND OF PODS WHEN REQUESTED BY CUSTOMER.  CHECK OF MANUAL BOOKS AND REGISTERS.

Processing Supplier Tax Invoices on SAP

Matching supplier Tax Invoice against the purchase order, purchase order against the delivery note and the delivery note against the goods received note.

Check that prices on supplier invoices are as per purchase order received

Prepare monthly supplier recons

Resolving queries that may arise

Reconcile vendor ledger to supplier statement

Preparing of the wire transfer request form for payment

Processing of Import Creditors Invoices in USD on SAP 

Process Debit & Credit Journals

Processing staff expense claims on SAP 

Capturing payments from bank statements to supplier vendors & customer accounts  

Clearing payments on supplier vendors

Capture clearing and forwarding invoices clearing agents

Processing inter-company debit notes in USD

Approve of completed new supplier vendors forms received and see that all requested documentation is received and correct and complete the requisition excel sheet to open new vendors

Making sure that Tax Invoices received are in line with SARS standards and requirements

Reception, answering telephones, receiving clients, visitors and general public

processing of customer invoicing &  Credit Notes

Filing of delivery notes, invoices and  statements

Email customer invoices daily and statements monthly or when requested

Follow up on all outstanding debtor’s payments

Administrative Work for Office & Factory

Reception / Front Desk, Answering Phone

Ordering off parts for the workshop 

Constant following up on o/s Orders

Raise purchase orders to suppliers

Processing of customer invoices,  Credit Notes & Quotes

Processing of supplier invoices on Pastel

Opening of Job Cards for the workshop,

Matching order to Tax Invoice and Delivery Notes

Monthly creditors reconciliations for payment

Resolving account queries

Making sure that supplier Tax Invoices received are in line with SARS standards and requirements

Full function credit control x 4 branches
Leitz Johannesburg
Leitz Cape Town
Leitz Nelspruit
Leitz Durban
400 – 500 customer accounts
Book value of 3-4 million

• Seeing to 4 drivers, preparing their daily trip sheets (delivery 
• Schedule) to customers for that day (Gauteng only)
• Capture and allocate all COD and account payments from bank statement to customer accounts 
• Reconciling at end of every day proof of deliveries and cash money received from each driver against their trip sheets 
• Receiving & reconciling of daily cash received on a daily basis 
• Banking of cash & cheque' s received on a regular basis 
• Credit vetting of all new account applications
• Opening of new accounts on UNIPS
• Reconciling problem COD (7 day a/c) accounts & collect the 
• outstanding balances
• Reconciling and resolve account queries x 4 branches
• Reconciling received pods against the tax invoice for all 4 branches to insure all pods are signed and received back from
• Customer 
• Printing and sending of account statements to customers on a monthly basis or as requested by customer for all 4 branches
• Placing accounts on hold for no or late payments received
• Processing of debit and credit notes 
• Printing and sending of customer age analysis for each branch to branch manager on weekly basis and discuss problem accounts
• Collecting of all outstanding money telephonically on a daily basis for all 4 branches

• Collecting of all overdue money of debtors book
• Capture and allocate of customer payments from bank statement to customer account
• Banking of customer cheque's received
• Debit & Credit invoicing 
• Processing of debit & credit journals
• Sending of customer monthly statements
• Approval of authorization codes to sales department
• Reconciliation of cash sale accounts
• Preparing of cheque requisitions
• Processing of customer refunds
• Preparing of customer stop supply list
• Sending of final demands
• Opening of new accounts on master file
• Filing
• Trade references requested from Credit Inform online

Book value as follows:

Club Car R1,300,000.00
Turf Equipment R 500,000.00
Earthmoving Equipment R 500, 000.00
Equipment Finance R 700,000.00
Turf Spares R1,000,000.00

1) Dunlop Shop

-Receiving / Dispatching of stock

-Processing invoices

-Follow up on back orders

-Supervise storeroom clerk duties

-Assistance to channel development consultants for Promotions, shows, golf days, hospitality responsibilities etc.

2) Sales

-Assist with KRA/KPA’S

-Liaison and interface between Group Managers, Sales & Head Office on a national basis

-Book flights, car & accommodation with agent

-Order business cards

-Reminders of meetings deadlines etc.

-Channel & SATMC meetings – ordering of lunches, oversee coffee/teas & 7 biscuits

3) Operations Manuals

-Consolidate all required material for the operation manual and forward to dealers once Dunlop Zone store conversion completed

4) RUGBY

-COCA COLA PARK:  Stock take / Catering and invitations & ticket allocations

-LOFTUS VERSVELD:  Ticket allocations

5) Invoices

-Processing and capturing of invoices, once quotation is approved and complete

Budget reconciliations

-Marketing Rand’s:  Issue order numbers to CDC’s, DM & dealers who are permitted to use Marketing Rand’s

-Nationally update consolidated sheets and sent to various Marketing Rand’s claims & update cost estimate sheet.

-Promo budget: Consolidate Jet Park outspend, promo budget - all regions

6) Dunlop Zone

-Consolidate Dunlop Zone conversion template invoices once conversion complete

-Liaising with CDC’s regarding dealer approval of marketing material (e.g. calendars, diaries ext.)

-Sending out anniversary certificates to all zoned dealers on a monthly basis

-Cost estimates / quotes:  Create CE, update marketing Rand’s & CE’s monthly

-Payments:  follow up on invoices from suppliers / dealers. 

 -Ensure HO policy & procedures meet standards

-Order no:  Supply order no on approval

-Collecting of all overdue money of debtor’s book 

-Allocate customer payments received from bank statement to customer account

-Processing of debit & credit journals

-Issue of & sending of Final Demands

-Assist and resolve of customer queries

-Banking of customer cheque's received

-Reconciliation of problem accounts

-Reconciliation and collection of cash on cash sale accounts

-Preparing of refunds to customers

-Sending out the stop supply list to sales department

-Issue of authorization codes to order desk

-Placing overdue accounts on hold

 -Prepare daily forecast

-Collecting of all overdue money of debtor’s book

-Preparing of documentation for debit/credit notes, change request & refunds

-Sending of reminder letters

-Sending of Final demands

-Assist and resolve of customer queries

Book value: R160,000.00, small rental accounts various from R99 to R252.00pm = 1000 + clients

m = 1000 + clients

• Collecting of all overdue money of debtors book
• Payment allocations on ACCPAC system
• Credit vetting for new customers
• Assist and resolving of customer queries
• Preparing of the stop supply list
• Reconciliations of problem accounts
• Capturing of credit and debit journals
• Book value: R2,000,000.00

• Collecting of all overdue money of debtors book
• Reconciliation of 5 cash sale accounts
• Credit vetting on new customers
• Approval of authorization codes to sales department
• Sending of reminder letters
• Sending of Final demands 
• Sending out customer statements
• Assist and resolve of customer queries
• Preparing of customer stop supply list

All above for 5 Branches

• Receptionist / Switchboard
• Typing / faxing / mailing of correspondence 
• Filing
• Customer liaison

• Capturing of invoices on ACCPAC
• Preparing of creditors reconciliations
• Liaise with clients 
• Assist and resolving of customer queries
• Organise collections of creditors cheque's
• Preparing of creditors cheque's
• Comparing of invoices to GRV’s
• Preparing COD payments

All of the above were done for 4 branches

Assist accountant with cash book for the following branches:

• General Steel – R1,000.000.00
• BG Steel – R100,000.00
• West Fence Steel – R100.000.00
• People Steel (Sebokeng) – R350,000.00