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Airline : Payroll Administrator From 2019-06 To Current Duties
Key Functions & Responsibilities:
- Process payroll account transactions of +/- 2090 employees (e.g. salaries, benefits, garnishments, deductions, taxes and third party payments).
- Zimbabwe Payroll and month end reporting.
- KRONOS
- Coordinate timekeeping and payroll systems – VIP Payroll.
- Processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades.
- Ensure compliance with relevant laws and internal policies.
- Collaborate with Human Resources (HR) and accounting teams.
- Maintain accurate records and prepare reports.
- Resolve issues and answer payroll-related questions.
- ESS and distribute payslips, complete month end recons, and administer employee benefits.
- Payroll month-end and year-end administration.
- Application of tax directives and preparation of all statutory returns i.e. PAYE, UIF, SDL.
- Management of any ad-hoc changes to employees’ benefits and general salary information.
- Administer the firm's medical aid and retirement fund.
- Ensure that OID reports are done annually.
- Balance Salaries Bank Account and prepare special reports for senior management and finance.
- Submit monthly EMP returns on e-filing.
- Submit monthly UIF declarations via email to department of labour.
- Administer and accurately process statutory deductions and employee benefits while ensuring all HR policies and labour legislation is adhered to.
- Responsible for Tax Year End processing (IRP5), general ledger maintenance end EFT uploads.
- Handle and execute employee leave liability provisions.
- Build and maintain stakeholder relationships with functional heads across all operating entities.
- Maintain sound working relationships with the Business Partners and Administration Manage.
- Liaise with auditors during audits to respond to queries and provide information.
Retail - Wholesale : Senior Payroll Administator From 2015-01-03 To Current Duties
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Full Payroll processing for weekly and monthly +/- 200employees
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Adding new employees on VIP and HR
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Earning and Deduction input
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Completing all UIF documents i.e. U19,maternity UIF forms
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Run Info slips, ESS and distribute payslips
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Run audit report for employee status movements, duplicated ID numbers and banking details
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Modify employee numbers, transfer employees between systems and resolve system integration errors
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Process relevant administration as required on VIP Payroll, HR, Info slips, ESS and Confirmation of employment
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Process salary increase, lump sum payments, calculate back pay, salary pro rata, promotions and termination payments
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Responsible for timeous and accurate capturing of employees data in respect of termination, transfers and promotions
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Assist employees to resolve HR and Payroll related issues
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Compile weekly and monthly headcount report
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Maintain up to date filling system
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Retrenchment and tax directive applications
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Producing and updating annual leave schedules & annual leave pay provision schedules
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Leave administration on ESS and VIP Payroll system
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Reconciling Payroll records before processing
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Support the HR team with all additional HR administration requirements.
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Import using Macros (Commission, Incentives, overtime )
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Continuously ensuring legislative changes are implemented on payroll system
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Run ODBC reports
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Handle pay queries and prepare dummy payslips
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Prepare and reconcile third party payments including statutory returns(UIF, SDL, PAYE)
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Process provident fund withdrawals
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Maintain confidentiality and high service level
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Compile reports reflecting payroll information
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Print and save standard payroll reports
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Process staff loans and salary advance applications
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Manage medical aid relationship and administration.
Manage provident fund relationship and administration
Banking : Payroll Administrator From 2015-10 To 2019-05 Duties
- Full Payroll processing for weekly and monthly +/- 550 employees
- Completing all UIF documents i.e. U19,maternity UIF forms
- ESS and distribute payslips
- Month end recons
- Administration and calculation of employee benefits
- Payroll month-end and year-end administration
- Timeous and accurate capturing and processing of employee data with regard to employee engagements and terminations
- Application of tax directives and preparation of all statutory returns i.e. PAYE, UIF, SDL
- Management of any ad-hoc changes to employees’ benefits and general salary information
- Assisting the H.R. Department on an ad-hoc basis regarding any payroll-related queries and requirements.
- Process third party payments
- Third Party payments - Employee benefits: administer the firm's medical aid and retirement fund for staff
- Ensure that OID report is done annually by April of each year and payment done on time and monthly provisions.
- Managing Injury on Duty claims through Compensation Commissioner
- Balance Salaries Bank Account
- Prepare special reports for senior management and finance
- submit monthly EMP returns on e-filing
- submit monthly UIF declarations via email to department of labour
- On boarding new employees
- Prepare and timeously submit weekly and monthly payroll reports.
- Prepare and timeously submit reports / schedules for third party payments and ensure they are processed and paid over.
- Administer and accurately process statutory deductions and employee benefits while ensuring all HR policies and labour legislation is adhered to.
- Full liaison with retirement Fund and medical Aid Administrators
- Learning and Development
- Employees Wellness Coordinate various regular and annual wellness initiatives/processes eg blood donation, wellness day, year end healthcare process
- Tax Year End process (IRP5)
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