Payroll Manager (Payroll Manager)

Executing full Payroll Management Function within the Group, Including Payroll Accounting & Auditing monthly. Managing and streamlining all workflow in the payroll department. Preparing and compiling of all data regarding adhoc and annual Increases, Bonuses, etc.  Managing and implementing all changes on all Payroll modules. Implementation of workable solutions to business / workflow processes. Implement quality control measures. Provide expert advice on remuneration issues and best practice within the Organization. Facilitate annual Audit on Department.        Managing the Technical side of Payroll – i.e. Full system backups, upgrades, obtaining annual licence codes, facilitating payments thereof.  Driving department towards automation rather that Manual paperwork. Implementation of Permanent and temporary Changes within the payroll. Meeting weekly and monthly deadlines set out for the Department Ensuring payroll is paid on time and accurately by implementing effective planning, own check listing and conducting control / review functions. A flexible approach to my work and a dedication to customer service. Experience dealing with confidential information and acts with integrity. Adhere to query resolution policy. Timeous statutory balancing, submissions and Payments (monthly & annually).  Analysis of system set up vs. legislation requirements and implementing changes. Ensure all accounts are balanced and accurately analyzed. HR Assistance in Remuneration and Benefits Schemes & bench marking Salaries.

• Executing full Payroll Function on Main Payroll, Exco Payroll, and Payrolls that fall under the umbrella company. (5 companies)
• Managing and streamlining all workflow in the payroll department. Preparing and compiling of all data regarding adhoc and annual Increases, Bonuses, etc.
• Control, lead and Manage of 2 Administrators.
• Managing and implementing all changes on ESS and GL modules. Full Administration of ESS system.
• Verification of payroll Calculations within the Payroll System, and new earnings and deductions.
• Implementation of workable solutions to business / workflow processes. Implement quality control measures.
• Submission and reconciliations of monthly GL Exports. Reconciling of Payroll Control Accounts (help Finance).
• Provide expert advice on remuneration issues and best practice within the Organization. Facilitate annual Audit on Department. Facilitate weekly staff meetings.
• Managing the Technical side of Payroll – i.e. Full system backups, upgrades etc.
• Preparation and Liaising with third parties (Garnishor’s, Courts, Momentum brokers etc.)
• Liaising with Trade Unions, implementing and managing of changes as per agreement.
• Preparing, balancing and capturing of all 3^rd Party payments. 1^st release of payments. And any additional payments.
• Capturing of Permanent and temporary Changes. Responsible for checking and receiving Works Orders / Instructions from Branches \ Departments.
• Tax Calculations spot checks, Cost Comparisons. Clearing and Balancing of Payroll Control Accounts and Recons.
• Preparing and issuing of UI19’s and Certificate of Service.
• Meeting weekly and monthly deadlines set out for the DepartmentEnsuring payroll is paid on time and accurately by implementing effective planning, own check listing and conducting control / review functions
• Gather, control and coordinate large volumes of electronic and hard copy input
• Adhere to query resolution policy. Timeous statutory balancing, submissions and Payments (monthly & annually).
• General office duties. Payroll mass checking and balancing via electronic analysis.
• Full payroll functions - journals, recons, GL Exports & Reports, tax related matters, query resolution, and data capturing
• Analysis of system set up vs. legislation requirements and implementing changes on payroll systems, provide feedback to operating divisions with regards to salaries.
• Ensure all accounts are balanced and accurately analyzed.
• Ensure Payroll is authorized by the CFO for Transmission.
• Preparation & submission of WCA claims & annual returns, Submissions & recons of Mibco online, withdrawal forms and New Engagements.
• System: VIP Premier, Access (Window based in-house system),Microsoft Office, Intranet system, ESS, ODBC, SQL etc. 

• Execution of Local and International Payrolls, Monthly Salaries and Wages, and fortnightly Wages. Capturing of Permanent and temporary Changes. Responsible for checking and receiving Works Orders / Instructions from Business Units. Balancing of Car Variables, Allowances, and Medical Aid changes. Tax Calculations spot checks, Cost Comparisons. Preparations and submissions of third party payments. Balancing of Business Unit Invoices and Journals. Clearing and Balancing of Payroll Control Accounts and Recons. Preparing, Capturing, Loading and Paying of Manual Payments on FNB and STANDARD BANK. Preparing and issuing of UI19’s and Certificate of Service. Meeting weekly and monthly deadlines set out for the Department. General office duties. Payroll mass checking and balancing via electronic analysis
• Full payroll functions - journals, recons, tax related matters, query resolution, and data capturing
• Local Monthly Wages – 1000 Employees
• Local Fortnightly Wages – 100 Employees
• Local International Wages - Zambia – 1 Employee
• Local Monthly Salaries – 500 Employees (2 Payrolls)
• Expat Monthly International Salaries – Mozambique – 200 Employees
• Local Monthly International Salaries – Mozambique – 80 Employees
• Local Monthly International Salaries – Zambia – 1 Employee
• First Aid Representative within the Payroll Department.
• System: People Soft (Oracle), TSS (Window based in-house system), Unique, Microsoft Office

• Gathering of permanent and temporary changes on employees, capturing and processing thereof, e.g. Leave, Earnings, deductions etc. Printing and preparing reports, Balancing of Medical Aid Recons sent to Discovery Health on a monthly basis.
• Preparing and submitting of Cost Comparison to Financial Manager and HR Manager.
• Balancing of Payrolls.
• Preparing and balancing of third party payments.
• Reprints of IRP5’s, attending and responding to pay queries and general queries or requests from employees, respective managers and / or Directors and General office duties and confirmation of employment. 
• Local Salaries - Head count of 800 employees.
• System: VIP payroll – Premier, Microsoft Office

• Preparing all input on Salaries & wages, 
• Controling new & Terminated employees
• Reconcilling personell movements & Statistics
• Recons on 3rd party payments
• +- 750 Employees
• Garnishee Queries & Implementation
• General Balancing of Payroll
• Earning Analysis 
• Comparisons
• Leave Administration
• SA Stats

• Wages: Overseeing Wage Clerks on site.
• Checking and balancing of Payrolls, Benefits, Hours, Earnings and Deductions.
• Preparing and submissions of Cost Comparison and Earning Analysis to Payroll Manager and respective branch managers. 
• Salaries: Consolidating, receiving, capturing and implementing of Permanent and Temporary changes.
• Consolidating and balancing Medical Aid recon sent to Discovery Health on a monthly basis.
• Preparing and balancing of third party payments.
• General Duties: Consolidating, balancing and submition of manual payments to Fhirst Management Financial Services (Alexander Forbes) for Payment.
• Liaising with Fhirst Management Services on a daily basis. Receiving, consolidating and implementing of Garnishee Orders and submission of Remittances to Garnishors.
• General office duties and confirmation of employment. 
• Local Monthly Wages - Head count of 6000 employees. (Total HC 12 000 Employees)
• Local Monthly Salaries – Head Count of 800 Employees. 
• System: VIP payroll – Classic, Microsoft Office, Fhirst Management Services.

• Stats to Minister of Transport
• Staff Compliment of 6
• Banking
• Cashbook
• Issue of Roadworthy Certificates
• Building of new Client base
• Cashier
• Balancing 
• General Office Duties

• Buying of Sundry Items
• Stationary
• Issue of Order Numbers
• Data capturing of Internal Sales
• Orders
• General Office Duties