Procurement Manager (Procurement Manager)

• Supports the development of the category strategies and annual category plans for assigned high value/high complexity/high risk category/categories

• Analyzes and prepares reports on the supply market for products/services within assigned categories

• Researches innovative or emerging procurement processes

• Researches and consolidates procurement activities and identifies potential opportunities and risks

• Supports client demand planning and reporting activities for assigned category/categories

• Modifies category plans based on any unforeseen circumstances/ new client requirements identified

• Supports the execution of approved category plans for assigned category/categories

• Analyzes and monitors buying channel options to ensure that the right, value-added channels are used for the different types of spend

• Recommends supplier segmentation based on optimal alignment with business requirements

• Monitors and updates preferred supplier lists

• Monitors plans and resolves issues or escalates to the management

• Leads the sourcing and contractual and commercial negotiations with third parties

• Develops sourcing strategies and obtains approval from the appropriate governance forums

• Establishes supplier selection criteria, metrics and measures based on business needs

• Partners with clients to source and select suppliers

• Provides the analysis and response to the commercial proposal from suppliers

• Negotiates contractual terms and conditions, detailed statements of work, pricing, service levels, and executes agreements

• Engages subject matter experts and/or individuals who can best influence the outcome of supplier negotiations

• Addresses the requirements of the various stakeholders, balancing the business need, the commercial value and risk mitigation

• Delivers on annual procurement savings targets

• Take lead in the sourcing, contractual and commercial negotiation activities with third parties for high risk transactions within assigned category/categories

• Provides advice and counsel to the three bid committee members specification; evaluation and tender committee.

• Escalates risk and clients issues in a timely and proactive manner

• Maintains subject matter expertise in assigned category/categories

• Researches latest trends and best practices

• Monitors relevant legislation and regulatory requirements

• Participates in internal and external forums to build capability, establish a network of experts, Identify emerging trends and best practices for potential implementation

• At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job.

• Manage the centralized purchasing function
• Develop, implement and monitor a procurement strategy to optimise  value for money
• Establish procurement plans and make decisions necessary to purchase products or services
• Central management of all procurement activities
• Develop, implement and monitor a Tendering process to ensure good governance in terms of the Procurement policy and relevant legislation requirements
• Develop and Maintain a Procurement Policy and Procedure for the centralized procurement function
• Develop, implement and monitor a Stores system
• Take responsibility for human resource planning for own department
• Ensure that there are updated job descriptions for each position
• Contribute to the recruitment process for positions in own department
• Take responsibility for new staff induction
• Take responsibility for performance agreements with each staff member
• Together with staff ensure that training and development plans are in place as per training needs for each staff member
• Take responsibility for staff relations
• Manage leave for staff
• Ensure that staff records are kept up to date
• Hold departmental meetings
• Assign workloads and manage staff with motivation
• Attend to the overall well-being of the staff
• Compile quarterly reports to Finance Committee of Council on all tenders approved
• Review of purchasing commitments on ITS
• Preparation of spend analysis reports for management e.g. travel spend, commodity spend etc.
• Facilitate and manage the internal, external and when required forensic audits in respect of the Procurement & Stores Units

• SAP
• Overseeing Procurement Officers
• Developing, implementing and communicating procurement policies and procedures adapted from globally recognised 
• Managing the tender process, ensuring that all tenders are executed the parameters of South African Government Guiding Laws and regulations (PFMA, PPPFA, and BBBEE) and best procurement practice
• Advising Procurement Committee on Procurement Best Practices
• Manage the procurement of goods and services via quotations by monitoring the performance of the Procurement officers
• Managing and optimising supplier performance, including identifying areas of improvement and innovation
• Managing the strategic and operational procurement activities of CEF (SOC) Ltd
• Supplier management which includes qualification, evaluation and development
• Contract Management and Support Operational Requirements
• Procurement planning, analysis and reporting
• Definition and implementation of Supply Strategies
• Team competence management and staff development
• Procurement Cost Center Budget
• Manage the Procurement Process and the Supply Base Efficiently and Effectively
• Develop Strong Relationships with Other Functional Groups
• Continue the development of the Group philosophy around understanding total cost of ownership, negotiation strategies, inventory management and procurement business processes.
• Co-ordinate Group-wide purchases ensuring benefits from economies of scale and quality
• Implement and maintain a centralized, integrated information system on SAP for Procurement.
• Liaise with Divisional MD's and Directors on a regular basis on procurement initiatives for their benefit with agreed measures.

Contract Management :

• Approve motivation for contracts and present motivations to the group procurement committee for approval
• Lead contract position regarding non-strategic suppliers contract awards and make recommendation to contract Negotiate contracts with strategic suppliers 
• Managing procurement risk through motivating for implementation of policies throughout the group 
• Achieving best procurement terms by establishing preferred supplier list for contracted suppliers 
• Ensuring adherence to procurement policies with regard to ad-hoc expenditure 
• Measuring both real and potential savings and operational benefits 
• Providing oversight of the whole sourcing process
• Placing the necessary procedures and process in place in places

Supplier Relationship Management

• Stratify suppliers based on importance and define relationship expectations 
• Establish the governance structure and process for internal and supplier interactions across the lifecycle of the supplier relationship 
• Define formal processes for management involvement in the relationship 
• Clarify internal roles and responsibilities, and required skills 
• Put in place processes to effectively manage performance and develop supplier capabilities to continuously improve value 
• Establish and manage relationship expectations by supplier tier, providing a common reference point for what it means for a supplier to be strategic
• Provide functional and business groups with consistent partnering strategies within their supply bases
• Provide functional and business groups with a fresh view of their supplier portfolios based on relationship value, enabling improved decisions on further supplier consolidation and leading to further strategic sourcing opportunities
• Motivate suppliers to strive for advancement across supplier tiers
• Enabling continuous improvement in supply performance and efficiency 
• Ensuring adherence to contractually defined SLAs and performance targets 
• Providing improved visibility and documentation to supplier performance issues 
• Supporting supplier governance by providing data on supplier performance and value added to the organization 
• Drive the strategic sourcing implementation throughout the bank.
• Lead and manage the sourcing of goods and services.
• Apply SCM principles to generate total cost of ownership savings. (TCO)

Strategic Procurement Management:

• Oversee the total enquiry tender process Pro actively identify supply risk and develop mitigating strategies Ensure that the uninterrupted supply of goods and services through ensuring the availability of capable supply, market Manage supplier performance 
• Lead the vendor selection and negotiation process , includes: establishing and maintaining contractual and business relationships with the vendors: monitoring contract compliance; resolving operational issues with vendors (e.g. quality, delivery and service issues) and adjusting sourcing strategies based on supplier performance and business unit input 
• Convene quarterly strategic supplier reviews and ensure progress to year-over-year supplier improvement goals 
• Develop, champion and ensure implementation of ideas that will drive annual productivity improvements in each spend category i.e. optimize TFMC’s total cost of ownership year over year for assigned spend categories
• Management of the development, implementation, alignment and operations of Procure and Supply Management strategies, policies and processes within the business unit. 
• Identify Supply Chain Management (SCM) best practices & ensure that they are properly applied within commodity teams. 
• Establishing key performance measures for each spend category cost per unit, total product expense; forecasting budgetary impact and trace actual savings; broadly communicating performance against these performance measures and assist stakeholders to ensure savings are incorporated into annual operating plans. 
• Ensure strategies are implemented and TCO reductions secured according to implementation plans and monitor compliance
• Monitor customer satisfaction by developing, implementing and monitoring business unit satisfaction with key suppliers and the support/responsiveness of the center purchasing activity for assigned leverage commodities 
• Continual improvement on policies and procedures i.e. procurement systems, processes, policies, quality management, industry best practice. 
• Staff development and performance management i.e. employment equity, subject matter training, productivity, team performance initiatives.
• Key stakeholder management inclusive of but not limited to; customer service, commodity strategy development, compliance, partnership building, demand planning, technology requirements and improvements, audits, legal compliance, project planning and procurement

Sourcing of key commodities:

• Monitor macro trends in supplier and contract base and implement plans to react.
• A cost efficient procurement service is provided for the Company
• Conduct benchmarking exercise to evaluate industry trend and new supplier selection
• Perform spend analysis of critical services and key raw material or components 
• Identify the critical services and materials 
• Analyze the current supplier base and liaison with role players to confirm technical and quality specifications
• Lead and facilitate contract strategy meetings for key contracts
• Ensure a continuous improvement plan in place to reduce cost and improve quality
• Manage suppliers, cost, quality, and delivery performance
• Understand, track, and forecast the key cost drivers and market factors for assigned commodities
• Implement appropriate sourcing strategies to control the company’s purchased material costs and to assure an adequate source of supply.
• Develop cross-functional teams to understand company-wide needs and evaluate suppliers.
• Drive continuous improvement in all aspects of the procurement process. 
• Developing strategies for assigned procurement area to include spend analysis, market and geographic considerations, strategic importance, etc.
• Maintains and promotes sound relationships with suppliers and the business community

Management and service level reviews:

• Measure functions performance is in line with agreed objectives 
• Measure suppliers performance is in line with contract conditions, take action to remedy deviances 
• Manage vendor relationships and assist in building effective partnerships 
• Ensure that products are available to meet production 
• Provides input in improvement initiative and ensure that company purchasing strategies, procedures and policies are always adhered to
• Implement sourcing strategies to support corporate and divisional objectives, providing the company competitive advantage in the areas of materials, supplies, and services
• Locate, analyze, and develop a consolidated supplier base to meet current and future needs
• Create and maintain mutually beneficial long-term partnerships with suppliers to foster feedback and continuous improvement.

Cost Saving Initiatives:

• Drive cost reduction activities 
• Conduct a base line costing on all key material or critical services 
• Compare current costs with market prices 
• Sourcing from alternative suppliers and from low cost countries (LCC) 
• Ensure measures are in place to realize the savings generated from the above activities

Lead the contract management process:

• Obtain requirements from divisional heads 
• Compile complete scope of work 
• Review and evaluate specifications for issuing and awarding bids to suppliers through RFT process 
• Develop the procurement process for RFI, RFP, or RFQ 
• Vetting of product and service supply agreements 
• Partake in negotiating and awarding contracts 
• Support contract administrators / users in effecting modifications to contracts.

Ordering of materials & services:

• Ensure purchasing is done in terms of the policies and procedures
• Ensure adherence to companies procurement and preferential procurement policies, processes and procedures 
• Ensure procedures for vetting and loading new suppliers is adhered to determine and implement strategies for reducing number of suppliers
• Manage improvement in BBBEE rating in terms of procurement and anage reporting of empowered spend and payment days
• Safety standards are maintained and ethical business practices are followed at all times
• Housekeeping in all areas is at excellent level and corrective actions on issues of non-compliance are raised and closed out
• Departmental audit findings are timeously addressed and closed out
• Ensure the Department participates in Product Realisation
• Source and monitor purchase orders to ensure uninterrupted and timely supply while maintaining the lowest possible inventory levels

Quality Assurance and Stock Management

• Developing and implementing procedures to ensure that all quality control aspects of stocks are properly managed and executed at branch and warehouse level for all stock items to cater for expiry dates, damaged stocks and related risks
• Manage stock levels and stock holding throughout all branches and warehouses to ensure that optimal stock levels are maintained at all times to maximise profitability and minimise associated risks and carrying cost of stock holding and to liaise with other departments such as sales and marketing, warehousing and finance relating to any actions required in this regard

Governance & Risk mitigation: 
Ensure governance and risk mitigation in the negotiation and conclusion of product and service supply contracts 
Oversee interaction with the companies legal department on the drafting of all new standard documentation and the referral of litigious matters 
Provides a purchasing service including preparation of enquiries, adjudication of tenders, placing tenders, placing orders, compiling contracts and administration and settling contract disputes.Ensures compliance with legal & company regulations

Purchasing Policy and Planning

Develop purchasing and procurement policies and procedural documentation including but not limited to standardized vendor/supplier agreements, vendor/supplier selection criteria, product selection criteria and related procurement administrative procedures

Planning of purchasing activities in line with company strategies, cash flows and budgets by identifying resources such as staffing, IT systems, equipment and logistical requirements and to liaise with relevant other departments to set up such resources effectively

Coping of staff functions within the Procurement department and developing clear job descriptions for each job function needed to achieve all planned deliverables

Recruit, develop and train competent staff for the procurement department and effective management to ensure highest levels of productivity is achieved

Effective and proactive liaison with sales and marketing department as and when necessary to forecast and plan sales demand of all products in order to effectively and timeously procure and supply against such demands to ensure optimal sales and margin revenues

Negotiating and administration of purchasing contracts with suppliers to ensure best pricing, discounts, payment terms, stock returns, rebates and related strategies are achieved in order to maximize profitability and minimize related stock holding costs and risks as far as possible.

Supplier Relationship Management

This will require good competitor market information from within each region specifically.

Embark on regular strategies and investigations to identify opportunities for cost saving related to improved purchasing and procurement strategies and by targeting both trading stock and administrative expenses and the procurement thereof and to advise management of such findings and recommendations

Assist with the procurement requirements of other departments in order to facilitate purchasing/procurement of capital items, repairs and maintenance and other nonspecific items as effectively as possible

General administration and reporting as necessary and required within the purchasing and procurement department

Ensuring that effective systems are in place to receive, analyses and quantify stock replenishment requirements for all branches and to execute and procure such requisitions in a timely manner

Health and safety compliance in terms of purchase and procurement of any products or services where applicable

To manage (plan, organize, lead and control) all activities and resources relating to seasonal commodity buying throughout the company in line with budget plans and to ensure that all risks related to such trading activities are comprehensively covered.

Negotiation, drafting, administration and conclusion of all commodity selling contracts to both local and export customers in line with authorized and agreed margins as directed by management from time to time. Where applicable liaise with other departments regarding logistical requirements (international transport, export licenses etc.) financing requirements etc.

Preparation and submission of sales tenders and /or quotations against specific guidelines and requirements from such organizations floating tenders or requesting quotes for supply of goods that would form of the company’s normal line of business.

Ensure compliance to Supply Chain Policies and Procedures and Processes

Responsible for the overall Group Procurement Policy and Strategy on Governance and Compliance

Monitor and report on maverick spend

Conduct Audit to the Regions on compliance to Supply Chain Policies and Procedures

Establish Regional Cross Functional Teams to ensure optimal sourcing of goods & services

Ensure Competitive benchmarking against the industry standards

Ensure adherence to BBBEE policy and initiatives as requires by legislation

Conduct training on Procurement Policy and Contracting to all regional OPCOs

Ensure adherence to ISO 1400, 9000 standards and policy

Conduct sites audits on Procurement Compliance and advise the Corporate of any transgression

Advise Regional Supply Chain Commercial Specialist on general good practice on procurement

Ensures that suppliers and sites adheres to SLA and OHSA

Supplier Development Manager

The Manager Master Data and Vendor Management are accountable to manage the creation of Material Service Masters and Vendor Masters. This function entails quality, enhancement and maintenance of the ERP materials or service catalogue, including the local requisite catalogue from the ERP system and Vendor Management and applications
Material and Service Master Coding and Quality and Risk Management and Stakeholder Management and Vendor Management
People Management and Development and Reporting, Operational and Financial Management
Ensuring content standards, processes, guides and procedures are applied and adhered to and the harmonization thereof to meet Operating Division’s as well as the Transnet’s business needs
Specific input to the creation and maintenance of Master Content to meet the operational needs and schedules of the Operating Division
Continuous analysis of Master Content to eradicate duplication, obsolescence and redundancy
Phase out of Master Content in parallel with phase out of actual items services and the updating of the Operating Division’s MIS system utilizing the content. (Input to alignment of content over multiple systems and alignment with actual in the operating environment.)
Effective analysis of content to ensure accurate management information is available to management for improved business decisions.
Taking part in negotiation contracts at a high level and evaluation to meet stakeholder requirement on wide contracts
Taking part in National procurement strategic commodities for the division and Update contracts, representing commodities sourced locally and internationally
Maintain supplier relationships where responsible and Evaluate commercial tenders and Liaison with Logistics Management and Report on BBBEE spend within the Transnet Group
Manage, lead, control, develop and motivate staff, in order to achieve the strategic objectives of the Group within our division and Report, manage and improve as per the agree service level agreements
Assist with availability of up to date content for internal and external collaboration to all users.
To ensure that content relating to the Operating Division is enhanced to reflect conformance to national and international Laws and Treaties (Hazardous material, disposal, precious metal, embargo, bio degradable, packaging handling and storage)
Effective Vendor (MVS) collaboration / communication, understanding of systems and Staying abreast on the latest trends in standards and cataloguing
New technology applied / used in content management and Centralized Content Bureau functioning

BBBEE and Procurement Manager 01 September 2005- June 2007

Develop & communicate sourcing exercises aimed at developing supplier relationships that reduces the total cost of ownership (TCO).
Manage implementation of contracts and develop measures & targets for commodity savings.
Assist internal customers in understanding Transnet governance, policies and procedures.
Identify key commodities and define appropriate strategies to ensure optimization of supplier value, quality and delivery time and reduction of total cost of ownership (TCO).
Develop and sustain professional and positive relationships with both internal & external stakeholders and suppliers.
Analyse supply chain data to identify areas of concern that need to be addressed or that would benefit from process intervention.
Through the use of cross functional teams, identify commodity based opportunities to improve mechanisms for strategic sourcing and to reduce TCO.
Monitor the implementation of the strategic initiatives and provide support to ensure that implementation occurs smoothly.
Lead the development of commodity based value creation and cost reduction initiatives and set appropriate targets for performance measurement.
Develop and assist suppliers with transformation initiatives that will enable them to deliver in a more efficient and effective manner.
Monitor and track both supplier performance and TCO and assess performance against agreed targets

BBBEE Manager 01 July 2004 – August 2005
Manage the supplier development function within the Supply Chain Management Department, thereby ensuring adherence to BBBEE economic empowerment upliftment on BBBEE principles
Planning, development and implementation of a pre-qualification and accreditation database that will promote SMMEs and will support service delivery to line departments
Planning, developing and implementing policies for the, including polices on BBBEE, fronting and community/supplier development.
As the principal point of contact on suppler matters and compliance issues provide high quality professional advice on supplier’s management procurement matters or broader issues of principle, or assist the customer in obtaining suitable advice from other specialists.
Meeting operating demands from the Operating Division
Developing and managing a consolidated reporting system on BBBEE achievements.
Ensuring continuous training of staff on BBBEE policy and strategy.
Managing the supplier database registration and verification process, including conducting on-site visits to verify supplier existence, legal compliance and operations.
Advising potential suppliers on the registration and verification process
Developing and implementing a tender advice centre for the Transnet Rail Engineering
Liaison with other State Owned Enterprise on National Government on Procurement and Broad-based BBBEE programmes To develop, maintain and regularly review procurement practices of customers both internally and throughout the supply chain and where possible improvement these to promote the achievement of best value.
Co-ordinate Group-wide purchases ensuring benefits from economies of scale and quality
Implement and maintain a centralized, integrated information system on SAP for Procurement.
Liaise with Divisional Group Supply Management’s and Strategic Sourcing on a regular basis on procurement initiatives for their benefit with agreed measures.
Work hand-in-hand with the divisional procurement department on their respective procurement requirements.

Category Management:

Developing commodity strategies, category plans and commercial solutions aligned to "best in class" business drivers for delivering specific components

Developing a fact-base to appropriately understand market analytics and category dynamics, these include Total Cost of Ownership (TCO)

Developing comprehensive business cases in order to support strategies for approval by senior stakeholders

Review, Revise and Re-engineer processes in order to eradicate waste and maximize throughput

Assist Sourcing Manager in delivery of commercial and contractual elements through commercial negotiations, leading to contract awards

Ensure all financial, risk, strategic and commercial considerations are optimized through the use of due diligence checks, best in class strategies and general market knowledge

Stakeholder Management:

Support the Business to deliver its strategic objectives by interpreting and influencing both external and internal environments

Positioning stakeholders according to the level of influence, impact or enhancement they may provide to the business or projects

Governance and Compliance:

Ensure all governance and compliance related requirements are adhered to from company and statutory perspectives as requested and reported

Ensure all targets against governance and compliance are met and maintained by reviewing the monthly reporting and working with the allocated business units

Contract Management:

Service delivery management - ensuring that the service is being delivered as agreed, to the required level of performance and quality by working timeously and to agreed deadlines

Creating and maintaining Relationship management to keep the relationship between the two parties open and constructive

Delivering contract administration to handle formal governance of the contract and changes to the contract documentation

Optimise the efficiency, effectiveness and economy of the service or relationship described in the contracts, by balancing costs against risks and actively managing the contractual relationships

BBBEE, Transformation and Social Responsibility:

Achieve all targets related to BBBEE and transformation through due consideration in the processes of procuring products and services

Consider the growth of South African based Small Business for each deal within the scope of the strategy

• Raw material, services and components and timeously supplied (no stock outs)
• Relationship with suppliers managed to ensure lowest cost and best quality
• Contingency plans are put in place to ensure the supply of material and services to the company
• Stock accuracy is maintained in all warehouses
• Stock levels are maintained at agreed levels
• Departmental costs are maintained at or better than budgeted levels; including redundancy and obsolescence
• Compliance to ISO 9000 and 14001, end of life requirements and SOC’s
• Purchasing, policies & procedures and managing prices
• Evaluation of purchase requisition and request for quotations/tenders
• Identification and selection of suppliers
• Analysis/evaluation of tenders
• Contract administration and continuous improvement
• Relationship with internal customers and suppliers
• Overall procurement for organization needs
• Placement of purchasing orders and expediting
• Supplier selection and maintain database
• Local and international sourcing
• Procurement of aircraft spares and fuel
• Procuring of company furniture, stationery and other goods and services
• Maintenance of photocopiers, faxes and printers
• Liaison with suppliers and internal departmental request
• Stocktaking and posting of stock take figures
• Sub-ordinates are effectively managed and an appropriate structure is in place;
  Company assets under the departmental control are effectively managed
• Monthly and weekly reports are timeously submitted
• Production planning schedules are available and circulated weekly in accordance with agreed requirements
• The information system supports the planning and management stock

Stores administration and management
Distribution, receiving and Kardex system
Processing of exports orders and negotiating supports services
Procurement of trading and non-trading items
Keeping and issuing of stocks levels
Maintenance of the building and photocopiers
Maintenance of contracts and tender document
Liaison with representative of suppliers