Training Centre : Personal Assistant / Training Administrator From 2021-04 To 2021-09
Duties
- Managed the Reception, received and directed Visitors and answered telephone calls.
- Maintained diaries and scheduled meetings.
- Screened calls and monitored emails on behalf of Management.
- Conveyed messages from Management to the Instructors and ensured that tasks were carried out accordingly.
- Prepared training files for new Students.
- Assisted students with requests and queries.
- Prepared examinations and booked SACAA Cabin Crew examinations.
- Sent Cabin Crew license applications to SACAA.
- Arranged graduation ceremonies for recipients of Cabin Crew licenses.
- Coordinated travel arrangements for all Students.
Supply Chain Management Company Providing Procurement and Transport Services : Personal Assistant From 2019-07 To 2020-05
Duties
- Received and directed Visitors.
- Screened calls and monitored emails on behalf of Management.
- Maintained diaries and scheduled meetings which included updating the Company calendar and scheduling boardrooms.
- Created agendas and took minutes at meetings.
- Coordinated and booked all travel arrangements including flights, accommodation and car hire for Managers traveling to the Democratic Republic of the Congo (DRC).
- Completed tender and Vendor documents.
- Prepared quotations for PPE and other Client related requests.
- Assisted with procurement and prepared costing sheets.
- Updated records and databases for all departments.
- Maintained stock lists and ordered office supplies.
- Assisted other departments with administrative support as required.
- Kept the filing system up to date.
- Coordinated building and maintenance repairs.
Airline - Aviation : Personal Assistant to the Managing Director From 2009-06 To 2019-06
Duties
- Managed the diary and scheduled meetings.
- Screened calls and monitored emails.
- Monitored Visitors and controlled access to the Managing Director.
- Booked all travel arrangements including flights, accommodation and car hire for Managers and Instructors.
- Received and responded to all course requests and enquiries by email.
- Prepared quotations for training requests and compiled and submitted tenders.
- Made all arrangements for the various courses offered which included booking accommodation and refreshments for Students.
- Printed and issued a minimum of 200 Aviation Training certificates per month.
- Ensured all documentation and certificates were signed off by the Managing Director.
- Placed orders with Suppliers, processed Vendor forms and prepared payments.
- Reported building restoration and maintenance requirements to Denel Properties.
- Controlled and balanced the Petty Cash.
- Contacted Clients for certificate delivery or collection and sent Certificates by courier.
- Compiled monthly statistics on Excel Spreadsheets.
- Scanned and edited PDF documentation and ensured all filing was done correctly and kept up to date.
- Relieved at Reception and answered the switchboard.
- Took part in Airlines and SACAA audits and provided documentation as required.
Airline - Aviation : Training Administration Assistant From 2008/02 To 2009/05
Duties
- Documented and maintained Pilot and Cabin Crew license and course validities on an Excel spreadsheet.
- Applied to CAA for license and validation renewals.
- Booked CAA license and validated exams.
- Booked Simulator and advised the travel department to book tickets for Simulator training.
- Coordinated HOTAC for SIM sessions.
- Handled TSA clearances for training in the USA.
- Kept track of Instructors paper work for training completed and filed these documents correctly.
- Coordinated correct VISAs for SIM travel.
- Produced course completion certificates.
- Prepared training and study materials for Pilots and Cabin Crew.
- Booked Third Party training and advised Pilots and Cabin Crew on the details thereof.
- Consulted with the Rostering department regarding suitable times for crew training.
- Arranged psychometric testing.
- Processed Cabin Crew exemption applications.
- Coordinated training in classrooms.
- Monitored new Flight Attendant applications.
- Coordinated meetings and functions
Unemployed : Unemployed From 2007-06 To 2008-01
Duties
Security - Safety : Personal Assistant to the Operations Director and the Managing Director From 2005-02 To 2007-05
Duties
- Managed the Reception, received Visitors and directed them as necessary.
- Screened telephone calls and took messages.
- Managed the Directors diaries and scheduled meetings.
- Monitored and replied to emails.
- Controlled and balanced the Petty Cash.
- Typed quotations and general Client correspondence.
- Took minutes at meeting and drafted and distributed these.
- Made sure that all payments received per cheque were deposited into the Company bank account.
- Coordinated and developed rosters for all Security Officers.
- Assisted with completing tenders.
- Collected mail from the Post Office and distributed accordingly.
Previous position Held
Position: Promotions for Bacardi (Sales)
Date: 2002/10 - 2003/12
Name: Truworths (Lakeside Mall)
Position: Front desk cashier
Date from: 2002/07 - 2002/10
Name: Personal Home Security
Position: Receptionist
Date from: 2001/07 -2002/05
Name: American Health & Sports (Planet Fitness)
Position: Receptionist
Date from: 2001/02 -2001/05