Executive Assistant/ Office Manager (IT, Engineering, Manufacturing, Corporate, Mining, Financial sec)

• Responsible for the whole site notices, compiling the management feedback
• Organizing the town halls business update
• Organizing the conferences events
• Organizing International travel arrangement
• Booking the car hire and accommodation and overseas train booking when needed
• Booking parking base for visitors onsite
• Responsible for the dairy management for the GM and 10 of his team
• Maintaining assistance for the Senior management team
• Overseeing all site problems in terms of maintenance, Audit updates & renovations
• Organizing PPE for visitors
• Responsibility for office refreshments through whole office site
• Responsible for my department budget which that belongs to the GM office only
• Involve in the senior meetings, project review for site
• Prepare for audit
• Quality adherence audit
• Reordering cellphone for senior management when their company phone contracts expires and mine.
• Managing Guesthouse of the company
• Taking care of the housekeeper
• Preparing for the executives visit
• Booking our execs transfers and car hire
• Arranging the guesthouse to be at the high standard at all times
• Taking of the house maintenance through our contractors
• Responsible to update contractors contracts
• Taking care of the budget for the guesthouse
• Responsible for all the house requirements in authorization
• Audit preparation on HSE the files
• Quality adherence audit
• Managing the company guesthouse for Executoves
• Compiling credit card recon & expense claims
• Coordinating international  meetings via virtual connection (Teams)
• Approving orders on JDE 
• Liaisoning with company supplier
• Ordering new cellphones and budget for new management employees

• Renewing of Lease &amp Contractors
• Ordering Stationery
• Taking minutes in the HOD's Meeting
• Communicating with new suppliers
• Office Manager
• Manage the office budget
• Allocate the spending of the budgets
• ensuring that projects are run in compliance with the Organisation's requirements
• providing guidance to project teams
• maintaining and integrating project plans
• tracking &amp reporting overall progress
• administering the project budget
• monitoring resource utilization
• performing quality reviews
• Establishing and maintaining the project documentation library.
• Track project work plan deliverable
• Draft project status reports for portfolio meetings

• SAP system
• Diary Management
• Schedule meetings for HR Manager
• Arrange Accommodation for HR Manager
• Updating weekly report
• Updating the monthly report
• Compiling the presentation for People Co
• Office management
• Stationery Management
• Updating the minutes of the previous meetings
• Coordinating for the outside clients

• Assessing the calls
• Screening the calls
• Compiling the Presentation
• Updating the monthly report
• Office management
• Organizing the sales consultation
• Coordinating for the events
• Updating the meetings of the previous meeting
• Diary Management
• Organizing the meeting with external clients
• Organizing the payments to the debtors
• Renewing the contract of the employees
• Compiling the EXCO Report
• Compiling the Board Report for Sales Report
• Accumulating the leave days for the Sales Dept

• Document distribution
• Daily inbox (coordinate a way with each GM)
• Order stationery
• Maintain office equipment
• Organize staff meetings, conferences and other activities
• Process oracle requisitions
• Assist with budgeting for department
• Monitor monthly expenditure against budget
• Maintain IR database
• Send out press releases, invitations and events
• Co-ordinate for training session for High Performance Program for Team Leaders 
• Organize additional events (teleconferences, road shows)
• Assist in preparing presentation for the above events
• Assist in setting up new staff 
• Keep staff birthday database and ensuring that they get their gifts on time
• Build relationship to ensure easy execution of functions
• Fill in for other finance administrators when they are not at work
• Managing the Leave, sim and other confidential books

• Screen calls
• Take Messages
• Diary management
• Organizing meetings (Book meeting rooms, arrange beverages and Lunches)
• Interaction with internal and external visitors (ensure they are appropriately engaged)
• Travel (Visas, flights, accommodation, per diem)
• Claims (general expenses, travel and business calls)
• Office support (file business cards, manage contacts, order business cards)
• Maintain document filing system)
• Document distribution
• Daily inbox (coordinate a way with each GM)
• Order stationery
• Maintain office equipment

• Screen calls
• Take Messages
• Diary management
• Organizing meetings (Book meeting rooms, arrange beverages and Lunches)
• Interaction with internal and external visitors (ensure they are appropriately engaged)
• Travel (Visas, flights, accommodation, per diem)
• Claims (general expenses, travel and business calls)
• Office support (file business cards, manage contacts, order business cards)
• Maintain document filing system)
• Document distribution
• Daily inbox (coordinate a way with each GM)
• Order stationery
• Maintain office equipment
• Organize staff meetings, conferences and other activities
• Process oracle requisitions
• Assist with budgeting for department
• Monitor monthly expenditure against budget
• Maintain IR database
• Send out press releases, invitations and events
• Co-ordinate (with CA) interim and Annual results
• Organize additional events (teleconferences, road shows)
• Assist in preparing presentation for the above events
• Assist in setting up new staff 
• Keep staff birthday database and ensuring that they get their gifts on time
• Build relationship to ensure easy execution of functions
• Fill in for other finance administrators when they are not at work
• Managing the Leave, sim and other confidential books

Personal Assistant & Receptionist - 2006/03 - 2006/10 - Temp Assignment

• Screen calls
• Take Messages
• Diary management
• Organizing meetings (Book meeting rooms, arrange beverages and Lunches)
• Interaction with internal and external visitors (ensure they are appropriately engaged)
• Travel (Visas, flights, accommodation, per diem)
• Claims (general expenses, travel and business calls)
• Office support (file business cards, manage contacts, order business cards)
• Maintain document filing system)
• Document distribution
• Daily inbox (coordinate a way with each GM)
• Order stationery
• Maintain office equipment
• Organize staff meetings, conferences and other activities
• Process oracle requisitions
• Assist with budgeting for department
• Monitor monthly expenditure against budget
• Maintain IR database
• Send out press releases, invitations and events
• Co-ordinate (with CA) interim and Annual results
• Organize additional events (teleconferences, road shows)
• Assist in preparing presentation for the above events
• Assist in setting up new staff 
• Keep staff birthday database and ensuring that they get their gifts on time
• Build relationship to ensure easy execution of functions
• Fill in for other finance administrators when they are not at work
• Managing the Leave, sim and other confidential books

• Reception:
• Answering Call
• Taking Messages
• Typing the documents for Sales Manager
• Responsible for the stationery
• Arrange the boardroom for the meetings