Web design, marketing, graphic design : Personal Assistant to Owner From 2018-01 To 2018-12
Duties
All duties relating to office management and personal assistance to owner in any capacity needed to ensure smooth running of business.
Mining : Admin Controller / Creditors / Deliveries / Orders / Building Kits From 2016-01 To 2017-12
Duties
Processing purchases on Pastel
Invoicing on Pastel
Quoting on Pastel
Packaging the kits for sale
Deliveries to customers / collections from suppliers
Placing orders on suppliers
Creditors Function
Employment - HR : Temping From 2012-01 To 2012-03
Duties
Consumer Products - FMCG : Admin Controller From 2012-04 To 2015-12
Duties
Supervision of 3 admin clerks.
Credits for complete customer base
CHEP account control
Cquential stock taking
FTP report balancing with Clover deliveries
TimeManagement for Depot staff on SACO
Woolworths delivery notes and invoicing recons
Move orders and adhoc invoicing
Transportation - Logistics : Sales Administrator From 2011-05 To 2011-12
Duties
Sales Administration - emails, follow ups, client communication
Quoting on freight charges between JHB, CTN, DBN and PE as well as third party to the smaller towns.
Internet searching for potential clients.
Printing, compiling and sending POD reports to the top 20 clients.
Reconciling payments to quotes before shipment.
Stickers and Stationary orders
Used Parcel perfect.
Child Care Agency : Accounts / PA From 2010-05 To 2010-07
Duties
PA to the Director
Diary Management, Petty Cash value R7500, Bank Reconciliations,
General Office correspondence, filing, emailing, typing of confidential information, Debtors & Creditors follow ups and recons, wages
Donations: sending thank you letters of appreciation and recording them for Tax Certificates.
Government proposals for subsidies - list had to be submitted monthly to obtain the correct subsidies per child the home was looking after.
Children’s schedules for school outings, detentions, extra murals
Leader in glass processing : PA to Regional Manager From 2009-02 To 2009-11
Duties
Procurement orders for projects, Petty Cash R8000, banking
HR staff management of registrations with BIBC, staff employment contracts, leave and timesheets, General Office correspondence, filing, emailing
Issuing warehouse with cutting lists for orders, Stock control
Follow up on Tenders, Quotes, Ordering & distribution of stationery etc
Reconciling of Tax invoices to delivery notes
Diary management, screening of calls, Arranging & Co-ordinating meetings
Assisting with confidential & legal matters - drawing up of tenders
Compile and attend to general correspondence and e-mails
Assist staff with computer, telephone (switchboard) & fax problems
Issue parking car discs & staff identity cards & keep data base
Maintaining staff register (on occasions)
Minutes of various meetings: Board, Management, Sales, Disciplinary
Real Estate - Property Mgt : Executive Assistant to CEO From 2008-02 To 2008-09
Duties
Diary management & screening of calls
Arranging and Co-ordinating meetings and functions as required
Organise travel arrangements - local and international
Assisting with confidential & legal matters - drawing up of contracts
Compile and attend to general correspondence and e-mails
Creating and maintaining a proper filing system
Ordering & distribution of stationery and promotional items
Issue parking car discs, staff identity cards & keep data base
Typing: legal matters, budgets, monthly growth charts, management accounts, proposals etc
Minutes of various meetings: Board, Management, Sales, Disciplinary,Resolutions, Dictation
Stainless Steel Suppliers : PA to CEO / Accounts From 2006-01 To 2008-01
Duties
PA to the CEO / Branch Manageress:
Diary management & screening of calls
Arranging and Co-ordinating meetings
Assisting with confidential & legal matters - drawing up of tenders
Compile and attend to general correspondence and e-mails
Minutes of various meetings: Board, Management, Sales, Disciplinary
Compose and type letters
Capture and create spreadsheets
Office administration
Merchandising of show room,
Staff employment contracts,leave and timesheets
Stock control
Petty Cash and banking
Follow up on Tenders, Quotes
Reconciling of Tax invoices to delivery notes
Department Budget process and procedures, Accounts control, Financial
Typing: legal matters, budgets, monthly growth charts, management accounts, proposals etc
Minutes of various meetings: Board, Management, Sales, Disciplinary,Resolutions, Dictation
International orders and buying of imported goods - (household items i.e.showers, furniture, paintings etc)
Ordering & distribution of stationery etc
Maintaining staff register
Accounting : Junior Accountant From 2003-04 To 2005-12
Duties
Assistant to the accountant.
Company registrations - CIPRO
Small Business CC’s accounting capturing and processing on pastel.
Statutory returns for these small businesses - PAYE, SDL, VAT returns etc
Auditing of companies
Inventory control on Caseware and Caseview
Engineering : Sales Administrator From 1999-01 To 2003-03
Duties
Administrative: faxing, filing, emailing,
Stock maintenance on Bearing Man group system
Price list maintenance
International orders.
Secretarial: Diary management, typing, minutes, Incoming calls screening
Low income housing program : Site Manager From 1995-01 To 1998-12
Duties
Sales Staff Management (15 staff over 3 sites)
Weekly travelling between the sites.
Co-ordinating stationary, uniforms and HR requirements for all 3 branches and staff members.
Commissioner of Oaths, Submission of files for subsidies to Government
Dept and Financial institutions. Liaison with conveyors till Title deeds transferred.