• Screening phone calls directed to the Managing Director
• Travelling arrangements: local and international for the Managing Director, Vice President Business Development and the management team i.e. flights, internal travel, accommodation and forex
• Typing and forwarding visa application letters to the relevant immigration sectors on behalf of the visitors coming to MBE Minerals SA for business purposes and also on behalf of the management team when they are travelling to foreign countries
• Completing visa applications and ensure that relevant documentation is attached before forwarding to the relevant embassy
• General typing and administration duties for the Managing Director, Vice President Business Development, Business Development Manager, Process & Product Development Manager, Sales Manager, Financial Manager, Accounts Manager, Engineering Manager, Project Engineer and Draughtsman
• Typing application letters for foreign exchange, forward to the bank and arrange for collection
• Handling internal and external queries on behalf of the Managing Director
• Distributing magazines, courier administration (local and international), arranging stationery and business utensils for the management team i.e. business cards and contract cell phones
• Compiling quotations and research for upcoming conference i.e. registration, flights, accommodation and transport on behalf of the Vice President Business Development and the Business Development Manager
• Compiling tender documents on behalf of the Vice President Business Development
• Assisting with switchboard/ reception duties: welcoming clients and serving refreshments
• Arrange staff functions; i.e. year-end, braai’s and birthdays

• Minutes taking in Operations Meetings, NPD Meetings, PCM Meetings, Sales & Operations Meetings and General meetings
• Managing the Operations Executive’s diary and screening phone calls
• Typing documentation for the Operations Executive, operations management team and the production team
• PA duties for the Operations Executive
• Arranging meetings occurring in the Operations Boardroom and preparing refreshments
• Consolidating operations department monthly reports
• Capturing overtime forecast, actual overtime and monthly reports for the operations department
• Placing orders on Syspro i.e. non-stock items, stationery and packaging then route to the purchasing department
• Typing dictations: Transcription Module
• Editing Operations departments organograms
• Distributing payslips on behalf of the Operations Executive
• Switchboard Operating (PABX Sony Ericson Model 110): Relieving duties on regular basis i.e. welcoming visitors, serving refreshments upon arrival and directing calls to the relevant people
• Assisting at the Accounts department: Processing Goods Received Vouchers on Syspro, matching statements with invoices, matching purchase orders with invoices and filling creditors/ COD’s documentation
• Assisting at the Regulatory department: Capturing Dossier Document to MCC, typing changes made by the regulatory and NPD team in tickets (manufacturing tickets, packing tickets and change controls) for products formulation, instructions and in-process sheets
• Assisting during year end stock counts and capturing thereof

Was responsible for capturing daily receipts into Syspro,
Booking deliveries telephonically and via e-mail,
Printing and distributing goods received labels and filling all receiving documentation.