Imports of Chemicals. Polymer, TDI, MDI , Epoxy
WEEKLY BASIS :

• Price Negotiations-Local and all Foreign Suppliers
• Receiving of all requisitions from all the departments to process & then to file for safe keeping per department.
• Receiving of quotations from suppliers on goods/services to be rendered and keeping hard and soft copies of all the quotations.
• Ordering of raw materials, packaging, MRO items, maintenance & service
• Weekly updates on all outstanding orders
• All approved orders are scanned and e-mailed to the suppliers and the confirmation of receipt is saved for future reference
• Filing of the copies of the orders for accounts purpose
• Maintain and update the purchase order list on a daily basis, done in Excel format, by adding all new orders, tracking delivery of partial-and full deliveries
• The order details are then also entered into SAGE workbook and maintained there as well
• Printing the excel order sheet for the orders placed daily, pasting the order sheet in the “Daily order from Procurement book”, for the technical manager to go through the orders and then to sign off and give copies of the order to the receiving team
• Expediting of all orders
• On the COD orders, the banking details, BEE and pro-forma invoices are obtained and sent to the accounts department
• Maintain the COD order list, by adding all new orders and removing the orders that has been paid for. The update list is mailed off to accounts on a daily basis.
• Proof of payments for the COD supplier are at times sent by procurement to the suppliers
• Attend our internal R&D meeting on the new product development
• Updating status on all items listed to be done as discussed in the R&D meeting
• Sourcing of new products and pricing
• Follow up on delivery of all samples requested from suppliers
• Following up with R&D and the LAB on outstanding Lab reports in order to give suppliers feedback
• Communicating with suppliers on the outcome of trails using the samples supplied to make up products
• Log all non-conformances on raw materials and packaging from suppliers
• Following up on all outstanding information and corrective action, internally as well as with suppliers, w.r.t. the non-conformences
• Ensure that all conformances are done and closed out-internally and with suppliers
• Maintaining of approved suppliers list on all raw materials and the supplier’s supplying the material
• Updating the TDS and MSDS hard copy file on all raw materials
• Updating the Technical Admin Manager on all the TDS and MSDS for the materials approved for use
• Maintain the current and new information on the indent orders, in the indent order book i.e. when invoice, COA, B/L and goods was received
• Maintain the information on the indent orders, in the book i.e. when commercial invoice, COA, B/L and goods was received
• Log all information on the new indent order on our accounts indent sheet and send to the financial manager
• Maintain the information on the indent order sheet i.e. when B/L and goods was received
• Send all copies of the commercial invoices, COA’s and B/L once received from the supplier on the indent orders, to our clearing agent to keep on file
• Maintain and update the indent orders board in office for the perusal of purchasing, production, financial manager and CEO
• Send all COA’s requested from the lab and received from suppliers on local and foreign suppliers to
• our senior quality controller
• Give prices on raw materials to our CEO, Technical Manager and Creditors for costing purposes on projects or products to be manufactured
• Resolve any pricing queries that might arise from accounts side
• Attend meetings with suppliers and minute all discussed
• Receiving copies of the goods received notes from receiving and keeping hard copies of the GRN’s in the file

BI-WEEKLY BASIS :

• Obtaining credit applications from new / current COD suppliers
• Ensuring that the credit applications are completed
• Credit applications are e-mailed off to the suppliers with all supporting documentation.
• The original copy of the credit application is then filed in the credit applications file.

MONTHLY BASIS:

• Run MRP on all raw materials
• Maintain 6 month f/cast per supplier and send f/cast on to all suppliers, noting changes made
• Obtain prices from all approved suppliers on the items that are required
• Place orders with local suppliers, based upon the f/cast and note it as requirement from f/cast
• Create indent orders on the suppliers that offer us the best terms, price and material on our overseas suppliers
• Do projected costing on all the indent materials
• Do clearing instruction for Clearing and forwarding agent on the raw materials to import
• Send copies of the indent orders to our Clearing and forwarding
• Log all information on the new indent order in our Indent Book
• Obtain pricing from our local suppliers on raw materials and packaging. Keeping all copies of the Pricing in the suppliers pricing file
• KPI’s from Financial year from 2016
• Procure all material- raws, packaging and services-at the best price from approved suppliers, ensure
• that the material / service conforms to our standard
• Ensure that we have the best payment terms and the after sales delivery from suppliers on all goods and services procured
• Ensure that all goods, raw materials and packaging are delivered on time and in full by the suppliers in order for production to continue manufacturing
• Expediting of requests on prices, samples and general requests from internal associated in an acceptable time frame, which will assist them in doing their work
• Ensure that service delivery on request from internal staff is met in time and that if data is supplied that is correct

• Manage the movement of products/equipment in and out of the country in accordance to organizational policy and procedure and comply with relevant country and international laws
• Plan and implement effective and relevant transport methods, which meet optimally the needs of the organization and its suppliers and customers
• Monitor, record, analyse and report on activities, trends, results and recommendations relating to import/export activities
• Ensure all items are received on time and in good condition
• Implement best operating practices to ensure lowest cost to company
• Prepare and submit relevant administration in a timely and accurate manner, for example shipping schedules, letters of credit, credit control mechanisms, declarations, packing, transport documentation etc.
• Build relationships with service providers to ensure superior service
• Review the preferred suppliers on a regular basis and seek better products/suppliers
• Seek new suppliers based on best price, quality, availability, reliability, and technical support
• Checking costs, quality and level of service
• Integrate information, resources, and activities in the supply chain
• Build knowledge of local economics, competitive issues, technologies and market
• opportunities
• Tracks market conditions and price trends
• Assist in negotiating contracts of purchases to enable effective trading and compliance to country and international laws
• Report on factors influencing business performance;
• Manage and control the budget
• Ensure group procedures and standards are adhered to
• Develop influential relationship with suppliers both international and local
• Capturing of all Purchase Orders into computer system
• Keeps track of all suppliers BBBEE ratings and scorecards
• Maintain the suppliers list
• Improve the operational systems, processes and policies in support of the organization’s mission specifically, support better management reporting, information flow and management, business process and organizational planning.
• Management of all staff reporting to the position so as to effectively recruit, train, evaluate, motivate, delegate and monitor their activities
• Provide leadership, coaching and development for the business to attract, retain and build a talent pipeline.
• Manage and increase the effectiveness and efficiency of Support Services (HR, IT,
• Procurement, Logistics and Finance), through improvements to each function as well as coordination and communication between support and business functions.
• Play a significant role in long-term planning, including an initiative geared toward operational excellence.
• Develop long-range forecasts and maintain long-range financial plans.
• Prepare annual audit and be a liaison with all outside vendors.
• Risk Management.
• Implementing clear and transparent auditable procedures .This is to comply with company internal & external auditors
• Over 450 trucks and 180 LDV`S in fleet. All vehicles would have been researched to ensure the compliance with the job specification. This includes vehicles that were lost to accidents or critical component failure due to age.
• Pricing of tenders in Qatar, Angola, Mozambique, DRC ,Zambia, Botswana and Zambia.
• This includes complex calculations on importing raw (to be reworked) and finished material into South Africa or directly into the country of destination from origin. When tenders were successful buying will commence in long lead items first and JIT.
• Consideration is made to keep capital in the bank for as long as possible to gain interest but not compromising on delivery and quality
• Travelling to Angola , Mozambique and Uganda. Implementing and monitoring stock levels.
• Includes setting of minimum and re-ordering levels. Also the procedures of booking in stock and the issuing.
• Improving on invoicing / GRN procedures.
• Replacement Projects
• Commissioning of new vehicles
• Decommissioning of old vehicles
• Selling of old vehicles
• Preparing of capex’s
• Sourcing national and international. From USA, Europe and Asia.
• Research of new technology to keep company on the frontline and competitive.
• This includes new products and alternative products
• Import and Exporting
• Auditing. I
• nternal & Supplier audits so insure reliability and sustainability
• Expediting and data capturing
• Supporting BEE and develop policy

• Calculate freight charges. Air or Sea
• Buying for production lines & projects
• Negotiating “Inco terms” terms and risk’s
• Confirm Exchange rate
• Sourcing internationally and local from technical drawings and specs
• Expediting on excel
• Correcting stock levels (Commodity, Spares & usage)
• Estimator for all tenders
• Bill of material: Electrical “Harnesses”, Gearboxes, Engines, Turbo’s, Air & Fuel Filters, Radiators,
• Hydraulic & Hoses, Prop Shaft’s, Diffs, Steering rack & pin and all spare parts (internal & external
• parts)
• Material planning for heavy Engineering & production firm
• Specialized landmine clearing vehicle with 3 trailers.
• Rebuilding of Locomotives

• Purchasing and stock control Timber City 2000
• Ensure stock levels are adequate
• Negotiate best deals in the market
• Place and follow-up all orders issued with suppliers
• Ensure that all orders are processed correctly with the correct code, 
• price and description
• Ensure all stock is GRV’s on computer
• Meet with suppliers on a monthly basis to review:
• Prices and discounts
• Payment terms
• Total packages from suppliers
• Analyze growth
• Analyze market share
• Compare supplier’s packages with opposition
• Ensure Timberland receives the best deal
• Supervise merchandising and store layout
• Assist the marketing department with the monthly advertising campaign
• Maintain good relationship with suppliers
• Oversee and manage the merchandisers
• Ensure all stock prices are changed with price increases
• Ensure all stock is in the designated areas
• Ensure that the store is clean and neat at all times
• List in a book new stock with a high demand
• Assist with stock count when required throughout the year

• Negotiation and procurements
• Streamlining of procurement procedure
• Purchasing of FMCA, DIY, Heavy Engineering

• Procurement of stock
• Purchasing of computers, hardware, software and stock (Biggest order placed was for R15,500,696-56)