Missing (Missing)

• Manage the processes of the procurement department with the end goal of securing the most appropriate services and materials at efficient cost.
• Complete tender processes for products and services from start to finish.
• Establish strategic relationships and negotiate with vendors/suppliers and manage contracts.
• Do stock analysis to ensure purchases are in line with stock holding strategy, and optimized spending.

Procurement of materials and services:
Perform stock analysis against offtake and adjust procurement batch sizes and re-order levels accordingly.

• Place orders and manage the approval process in line with procedures and delivery urgency.
• Arrange for receipt and distribution of COC and MSDS.
• Follow up on outstanding PO’s.
• Monitor critical stock levels.
• Maintain the Vendor information in SAP via defined processes.
• Optimize procurement processes and methodologies to reduce spend.

Consolidate Tenders for Services and Materials:

• Draw up scope and requirements for tender documents.
• Schedule meeting and briefings on site.
• Communicate and negotiate with potential and current vendors.

Supplier development:

• Source alternative supply sources with an advantage.
• Establish strategic relationships with vendors who are aligned with the company goals.
• Measure critical supplier’s performance against agreed criteria and draw up reports.
• Visit strategic vendors to asses’ capability.
• Sourcing for CAPEX spend items as assigned by the Supply Chain Manager
• Update supplier details twice a year on SAP-verify banking details/CIPC/TCC/LOGS/BBBEE documents

Systems and process improvements:

• Partake as leader or team member in Supply Chain projects and tasks as and when required.
• Ensure processes and systems are in line with group standards.
• Drive continuous improvement.
•  Arrange (Three Bid) quotes from freight forwarders /with regards to local and import purchases
• Handling of shipments from Departure to Arrival – with freight forwarders
• Implement 3-bid process on all purchases.
• Scoring top 20 Suppliers based on SLA’s.
• Obtain BBBEE certificates and ensure that 90% of purchases are done with BBBEE compliant suppliers
• Purchase all PPE and marketing requirements for the company (Staff compliment +-300 staff)

Place orders and manage the approval process in line with procedures and delivery urgency.

• Arrange for receipt and distribution of COC and MSDS.
• Follow up on outstanding PO’s.
• Monitor critical stock levels.
• Maintain the Vendor information in SAP via defined processes.
• Optimize procurement processes and methodologies to reduce spend.

Key Performance areas

• Achieve cost reduction and cost-effective methods on all purchasing
• Improve Service Level agreements for stock and consumable purchases
• Ability to work as part of a team and as well as alone
• Implement better working environments, close communication gaps
• Negotiate Cost reduction savings
• Analyze Supplier Performance (price, delivery, quality, service, technology, etc)
• Ability to communicate effectively (Verbal/written) to suppliers/internal customers
• Management and fellow colleagues
• Ensure transparent price information – all price increases negotiated

• Converting Requisitions to Purchase Orders
• Obtain 3-4 quotes for all consumable/stationary purchases
• Obtain quotes for Capex Purchases
• Analyze Price Increases and update SAP accordingly
• Source new Suppliers - Preferably Bee Compliant Suppliers
• Monitor Purchasing Costs- Budgets
• Negotiate Price increases/contracts for consumables
• Assist finance department with queries
• Adoptng cost saving methods – sourcing the right item, at the right price of the right quality
• Meet with prospective Suppliers
• Expediting of General Ledger and local stock purchases
• Handling the Vending machine (re-stocking and balancing of the monies collected)
• Admin Functions (excel spreadsheets)
• Expedite all stock purchases – international and local suppliers and update the system accordingly
• Rate Supplier deliveries (lead times) as per the SLA
• Reporting on non- conformance suppliers
• Raise, place and expedite Purchase Orders both for consumables and stock items and ensure that relevant prices are negotiated,
• Liaised and confirmed. (Both Local and International Suppliers)
• Obtain BEE Certificates and update BEE spreadsheets – Training obtained on Bee Compliancy (Mpowered)
• Action/Analyze stock suggestion items-weekly/daily
• Action Reservation orders for all departments for Service/Trade departments- Daily
• Analyze lost sales Report and improve on stock holding
• Create Kit Builds and Repair requests and follow up/Expedite all outstanding requests
• Action purchase returns on all non-compliant/damaged items – handle process till credit notes are received
• Create Works orders for Kit builds
• Load New Part Numbers
• Creating orders from Forecasts done on net stock and placing with different factories Locally and Internationally
• Assist Finance Department to resolve all queries

Key Performance areas

• Achieve cost reduction and cost-effective methods on all purchasing
• Improve Service Level agreements for stock and consumable purchases
• Ability to work as part of a team and as well as alone
• Implement better working environments, close communication gaps
• Negotiate Cost reduction savings
• Analyze Supplier Performance (price, delivery, quality, service, technology, etc)
• Ability to communicate effectively (Verbal/written) to suppliers/internal customers
• Management and fellow colleagues
• Ensure transparent price information – all price increases negotiated

• Converting EBP’s to Purchase Orders once released
• Analyze Price Increases
• Source new Suppliers
• Amend Scheduling Agreements
• Loading of new Vendors onto the system (SAP)
• Monitor Purchasing Costs
• Negotiate Price increases/contracts for consumables
• Assist finance department with queries
• Adopting cost saving methods – sourcing the right item, at the right price of the right quality
• Meet with prospective Suppliers

• Raise, place and expedite Purchase Orders and ensure that relevant prices are negotiated
• Liaised and confirmed - (Both Local and International Suppliers)
• Monitor purchasing costs
• Resolve accounts price queries/discrepancies (Internally & Externally)
• Analyze Price lists received from Suppliers on Spreadsheet
• Meeting Company deadlines on all purchasing requirements
• Assist on Projects (Launch of new products)
• Purchase Planning
• Liaise with product managers on (Fast moving items/slow moving  items) and
• Set order levels on the system
• Ensure that Suppliers meet their delivery deadlines and communicate any delays with Sales Team/Product Team and Management
• Expedite orders for Production and Liaise with Factory Manager on requirements
• Forecast Stock Requirements
• Maintain Stock levels
• Assist in the selection of appropriate suppliers to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing. Maintain a good working relationship with these suppliers to ensure they take our business seriously.
• Obtain order requirements from relevant departments
• Discuss actual needs vs. wants and prepare optimized quote.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Review requisition orders in order to verify accuracy, terminology, and specifications
• Maintain record of all purchases

• Perform all Logistical Functions
• Set up Processes and Procedures
• Create and maintain Job cards and Time Sheets
• Purchasing of all stock items and Consumables
• Receiving of Purchased goods
• Dispatching of goods to Customers
• Liaising with Courier companies with regards to Collections and Deliveries
• Handling of Customer Queries
• Inventory Control
• Control all stock incoming and outgoing
• Monthly stock take
• Creation of new part numbers
• Price Comparisons
• Repairs (Job Cards)
• Booking of all repairs
• Issuing of Quotes to Customers
• Ordering of spares
• Costing of Jobs
• Document Control
• Timesheets
• Petrol Logbooks
• Job Cards

• Raise and expedite Purchase Orders obtained from all departments within Grundfos.
• Manage Physical stock receipt, control invoices, COD payments and packing away of stock (for non stock items)
• Provide logistic support to various divisions (factory, purchasing and finance) to ensure respective enquiries, quotes, price variances and purchase orders are followed through in the fastest possible time.
• Place orders (Off daily report and source from the best source)
• Meeting company deadlines on all purchasing requirements.
• Raise, place and expedite requests obtained from sales department regarding stock
• Monitoring of import shipments/Airfreight and providing feedback to various departments
• Following up on Late deliveries and informing respective parties
• Liaising with freight forwarders (Supplying them with BOL and Invoices)
• Goods Receipt all Purchases
• Action invoices and forward to finance dept
• Invoicing of all forex and local Purchases
• Attend to Supplier queries
• Attend to queries from sales people/reps/department managers and resolve immediately
• Do casual wages (off clockcards) and submit info to recruitment Agent
• Price analysis and comparisons

• Raise, place and expedite Purchase Orders and ensure that relevant prices are negotiated,
• Liaised and confirmed.
• Manage Physical stock receipt, control invoices, COD payments and packing away of stock into Safe.
• Provide logistic support to various divisions (factory, purchasing and finance) to ensure respective inquiries, quotes, price variances and purchase orders are followed through in the Fastest possible time.
• Monitor purchasing costs
• Resolve accounts price queries/discrepancies (Internally & Externally)
• Evaluate quality of suppliers of goods and services.
• Analyze Price lists received from Suppliers on Spreadsheet.
• Meeting company deadlines on all purchasing requirements.
• Working on in house (stock control System - Matrix)
• Inventory Control of all Stock in the Safe/Matrix
• Physical Replenishment of the Matrix Cupboard
• Generate (Re- Issue and Replenishment Reports) Daily- for Matrix/Safe
• Balance stock at the end of the Day (Positive/Negative Adjustments)
• Do Physical Stock-take (Every Month-end) and Capturing thereof - Investigating Discrepancies 
• Replenishing of Matrix (Daily Basis) (Off Reports) - Reordering of used Parts
• Updating of Matrix with new part numbers and prices
• Issue Request for quotes to various suppliers
• Accurate capturing of data in spreadsheets and management of related statistics.
• Time Management - Maintaining and Updates (Accyss Training Received)
• Assisting Employees who experience problems with Clock Cards (Manually enter clock-in/clock-out times)
• Input Overtime, Annual Leave, Sick Leave etc.
• Run error report daily and manually correct them. 
• Keep Electronic Register of employees utilizing the Clinic and generate Weekly Reports.
• Keep record of all Stationery and Health and Safety Goods issued e.g. Earplugs and Safety Glasses on Excel Spreadsheet
• Report on Misuse

• Customer Liaison via email and telephonically
• Planning of shipments to Canners on a daily basis
• Data capturing releases/orders onto the in house 
• Analyze fluctuations on releases
• Completing delivery plans on a weekly basis
• Have weekly audios with Canners
• Arranging dispatches of parts from external warehouse to Canners
• Making sure external warehouse is always full to capacity
• Creating a list and updating it for parts to be shipped to external warehouse
• Exporting of consignments and scrap PGM to UK for refining
• Updating and completing of delivery performance report on a daily basis
• Printing stock count sheets for stock
• Balancing stock at stock for external warehouse
• Capturing data for stock
• Obsolescence Cover
• Understand obsolescence cover and contribute to zero obsolescence by ensuring that the customers accept delivery of product about to run-out, advise the production planner to run-out WIP product and communicate information obtained in a responsible manner to avoid unnecessary production of run-out product.
• Transport / Premium Freight 
• Ensure airfreight costs are kept to a minimum through complete and accurate analysis of step charts for the relevant part. 
• Complete all relevant paperwork for each shipment.
• Keep the Airfreight register up-to-date and accurate and ensure no authorization numbers are given without relevant signatures attached.
• Assist the Dispatch Supervisor where possible in making better transport decisions to ensure on-time delivery i.e. smaller loads on 1 tonne or 2 tonne vehicles.
• Ensure zero additional charges being incurred due to mistakes or wrong/late decisions or planning.
• Exporting of catalysts to Japan/Malaysia, Italy.

• Dealer Liaison, Liaising with (+-120 Dealerships) 
• Handle Queries concerning Stock, Delays in production,Vessel Delays, Fitments and accessories
• Handling Call center Queries- and resolving of issues.
• Ordering of stock
• Monitoring units still at the factory
• Ensuring units are off the factory line at the promised time
• Liaising with Ferry Agents on whereabouts of vehicles
• Handling Damaged vehicles, arranging replacements
• Run stock listings and do downloads and spreadsheets for Management and Ferry
• Agents (Daily)
• Attending KPI meetings with Senior Management and presenting data for these meetings
• Report on Stats, figures on deliveries per week/month
• Ensuring That Dealers are paying for their units timeously/ Report to Regional Office (Dealers with Bad Credit Records)
• Educate Dealers on new models - (Product Profiles
• Handle Dealer Launches
• Member of Kaizen Team, (implemented to help solve various problems relating to Dealers/Ferry Agents and internal customers)

• Data Capturing on System (Mohairtng)
• Liaising with Harbor, and Manufacturers,(Ford,Honda, Toyota and Jaguar
• Handle and follow up on Damages / Delays on the vehicles.
• Ensuring correct accessories are fitted on the units.
• Ensuring units reach their destination timeously.
• Attend Meetings at the Harbour. (Outline problem areas) find solutions
• Provide Excel Spreadsheets on Volumes/Capacity at the Harbour as well as storage yards
• Filing
• Basic Admin Functions