Permanent - Financial Administrator - Cape Town - South Africa

Debtors

• Submission of completed Credit Applications with all relevant paper work to Beulah at the Hubb.
• Follow up and liaise with customers and reps as required
• Raising of invoices and credit notes forwarding to relevant person and customer.
• Resolving queries with sales reps and customers
• Ensure customer credit limits are adhered to increased /decreased as required
• Collection of payments within payment terms
• Report reasons for late payments to Annelie for Excom meeting
• Submit documents for ECO verifications

Creditors

• Request and submission of Credit Applications from suppliers with relevant documentation to be sent up to Ashton at the Hubb.
• Follow up liaise with suppliers as required.
• Resolving queries as requested
• Request & submit documents for ECO verifications

WIP

• Monthly WIP report to be completed and sent to head office by due date
• Various departments to assist with comments as to jobs
• Approved write off/backs to be done

Cash Purchases / EFT’s

• EFT’ requests to be submitted to the Hubb for payment daily
• To be recorded on the EFT register
• Follow up as to payments and send POP to relevant persons
• Ensure goods are delivered and Grn’d
• Follow up on Grn clearing with the Hubb

Asset Register

• Completion of Capex and disposals for approval from head office
• Once approved arrange purchase order and invoices for payment & delivery
• Updating of asset register and asset numbers

AD HOC Duties

• Completion of documentation as required & submitted as required
• IOD – Injured on Duty
• Insurance Claims for MV accidents
• AOD – Acknowledgement of Debt as required
• Arrange payment of traffic fines and licenses
• Assist with documentation or forms required by staff, customers & suppliers
• Loading of backorders and changing sales orders (i.e. ship dates as requested)
• Assist with distribution and or repairs of cell phones
• Full recons for customers and suppliers as required
• Assist with Outstanding POD’s and invoices
• Any other Adhoc admin tasks

Diploma