Key Responsibilities (duties are not limited to the list as there may be other factors and challenges that may be experienced):
1. a) To review and check that all daily receipts of diesel have been recorded correctly on the Emit Fuel depot system in terms of liters and pricing.
b) Match deliveries to Invoices and record these on the Diesel offsite/prepaid stock tracker file and follow up on short deliveries.
c) Review shift change diesel Dips (daily stock take) against data captured on the Diesel depot system to ensure accuracy and take corrective action on discrepancies.
2. To monitor, reconcile and control the diesel tracking system to ensure optimized control procedures are followed. Resolve investigations for diesel variance analysis timeously
3. Examine the levels of diesel to determine shortages & evaporation loss.
4. Identify ways to improve efficiency for diesel control to support Fleet operations.
5. Plan & conduct stock take procedure for diesel at the fleet premises to support stock adjustments & revaluation of stock.
6. Inspect and ensure completed documents for accuracy and completeness
7. Continuous costing improvements on ad hoc projects to support business development & strategy
8. Develop a filing system for all diesel related documentation, scan, and file digitally.
9. Download month end transaction and stock reports.
10. Prepare Monthly diesel Invoicing file with COS & Profit calculations.
a) Distribute file to finance for invoicing
b) Prepare monthly inventory journal and distribute for authorization & posting.
11. Maintain the Diesel customer database to ensure information is accurate and up to date in terms of Vehicle registrations
Candidate Profile:
Minimum 2 to 3 years’ experience in a costing role in fuel industry, Logistics industry or Manufacturing Industry
Experienced in inventory systems and inventory reconciliations. Systems vs the general ledger
Attention to Detail & strong communication skills
Ability to multitask and handle multiple demands
A sound understanding of Variance analysis. Ability to analyses, interpret and present data findings
Advanced Excel skills
Preferably studying towards a Costing or Finance qualification