Duties and Responsibilities
Procurement
- Negotiate with suppliers/service providers to obtain required quality at optimum price arid terms
- Liaise with internal workshop managers to obtain correct products and services at best prices for jobs
- Ensure that an up-to-date data base of suppliers exists for the various products and services required
- Control spend and build a culture of long-term savings on procurement costs
- Monitor the delivery compliance of ordered materials and services to ensure on time delivery
- Lead preferential procurement practices in accordance with BBBEE codes
- Only purchase from approved suppliers with good track records
Stores
- Control the issuing and receiving of items in and out of store with the correct paperwork
- Perform continuous stock checks to ensure that physical stock agrees to the accounting Inventory on Syspro
- Ensure the correct unit of measure is entered for every line item of stock
- Ensure the correct unit price per unit of measure for each line item of stock
- Correctly close of financial month ends
- Plan and undertake biannual stock counts and the year-end audited stock counts
- Explain all material variances on stock counts
- Maintain a clean, neat and efficient store at all time
Logistics and Transport
- Ensure that transport is planned in a timely manner for delivery to customers using the most efficient transport be that own fleet or rented transport
- Maintain the in-house fleet of vehicles at optimum levels to be available when needed an in road worth condition
- Manage and control all drivers
- Ensure that all drivers have the correct licence code to drive allocated vehicles, and that these drivers licences are up to date and renewed as required
- Ensure that all PDP licences are renewed in a timely manner
- Plan all imports and ensure that the correct documents are in place at the correct INCOT ERMS
- Liaise with the approved freight forwarder to ensure import are on time
- Arrange all permits and traffic authority approvals for heavy duty road transport
- Must have up to date knowledge of the Aarto Act and must be the Divisions appointed Aarto representative
- Must check up on all traffic fines of drivers and ensure these are settled timeously to avoid Aarto penalties
- Must manage vehicle accidents and reporting to police and insurance
- Manage and control fuel usage using First Auto
- Assist with the annual insurance renewal for all vehicles including car allowance vehicles
- Arrange correct inland insurance for expensive items been transported with Marsh
Export
- Ensure that optimum transport is arranged for transport into Africa — own transport or rented transport
- Liaise with the appointed freight forwarder to ensure timeous collection of items to be exported by sea or air freight and correct export documentation and INCOTERMS
- Ensure all export documentation handled by hired transporters is returned to the division on time and includes SAD 500, company customs stamped border crossing documents
- Ensure that the correct certificates are obtained as required in the export country e.g. Fumigation certificate, etc