Position Overview:
Responsible for performing the Accounts Payable role to the creditors department in relation to waybill profitability & cost analysis.
Responsibilities:
Ensure invoices are matched against purchase orders, Waybills, Manifests and
Tripsheets with reference to quantities, weights (actual or Volumetric), Kilometers,
hours, quality, description, and price/rate cards.
Ensure purchase orders and invoices are properly authorized and are in accordance with the
appropriate levels of authority.
Ensure the correct GL account & vendor account is utilised when processing invoices in
Accounts Payable module.
Ensure that Vendor Invoices are captured in the FMS (WinFreight)for profitability. Run a rate check, request credits where applicable. Resolve supplier queries regarding deductions on claims. Request the PODs where there is conflicting system information & submit to billing should there be any anomalies.
Resolve general supplier queries (example sending waybill chargeable mass based on supplier factor, requesting tipsheet details from operations for suppliers to invoice).
Compile & submit profitability reports to branch managers.
Maintain rates on Winfreight ( FMS). Creating standard documents for rate increases when needed required.
Preparation and submission of creditors’ reconciliations from the PO to payment process(ensure
invoices follow sequence). General cost comparisons between existing suppliers and possible new suppliers (when requested)
Forward remittance advices to suppliers after completion of payment run.
Ensure timeous processing and reconciliations in line with monthly Financial reporting deadlines.
Assist with balance sheet recons during the month and the finalisation at month end.
Ensure audit deliverables are maintained according to the standard required by the auditors.
Any ad-hoc duties which are assigned