Front Desk Management:
- Greet clients, visitors, and guests with a warm and welcoming demeanor.
- Answer incoming calls, route them to the appropriate person or department, and take messages as necessary.
- Manage the reception area, ensuring it remains tidy and presentable at all times.
Administrative Support:
- Provide administrative support to various departments as needed, including photocopying, filing, and data entry.
- Assist with the organisation and scheduling of meetings, appointments, and events.
- Manage office supplies inventory and place orders when necessary.
Communication Coordination:
- Serve as a liaison between internal teams, clients, and vendors, ensuring effective communication and information flow.
- Handle incoming and outgoing correspondence, including mail and emails.
Event Support:
- Assist in the coordination and execution of events, including logistical support and on-site assistance as required.
- Collaborate with the events team to ensure all event materials and resources are organised and readily available.
Facilities Management:
- Monitor and maintain office equipment, including printers, scanners, and fax machines.
- Coordinate with building management for any maintenance or repair needs.