MAIN PURPOSE:
To plan, coordinate, and oversee all internal inventory movement, materials planning, production planning, warehousing, and logistics to ensure accurate stock levels within investment limits and on-time delivery to customers. The role serves as the operational link between sales, production, and procurement, ensuring material readiness, system integrity, and adherence to internal controls.
AREAS OF RESPONSIBILITY:
Inventory Management & Warehousing
•Monitor inventory levels across all warehouses to avoid stockouts and minimising lead times, while managing inventory investment within reasonable limits;
•Ensure accurate and efficient warehousing of inventory, including stock level accuracy, traceability and revision control;
•Oversee stores and disciplined internal stock control measures, including issuance to production, repairs, and consumables management;
•Manage and report on finished goods on hand to ensure alignment with sales lead times and inventory targets;
•Perform quarterly inventory analysis of non-moving and slow-moving stock for input to inventory provisions
•Drive stock obsolescence identification and mitigation in collaboration with sales, product management and finance;
•Coordinate and lead stock takes, reconciling, investigating and correcting variances and ensuring inventory integrity;
•Manage intercompany stock transfers, including compliance with transfer pricing and documentation requirements;
Inventory Master Data
•Own and maintain all Bills of Materials (BOMs) and stock codes, ensuring version control and data accuracy;
•Create new BOMs and stock codes in accordance with configuration control procedures and update Master Production Schedule as needed;
•Archive or set components as inactive when they are no longer used or have reached end of life.
Inventory and Planning Manager
Job title
Material and Production Planning & Scheduling
•Execute the material requirements planning (MRP) process to align component demand with sales forecasts and production plans;
•Communicate material requirements to procurement, highlighting purchase requirements, timing, and critical shortages;
•Plan and prioritise production jobs for finished goods and work-in-progress (WIP) items in line with inventory availability;
•Liaise with the Production Manager to manage job priorities and capacity;
•Schedule jobs with subcontractors to ensure timely input delivery for internal or outsourced processes;
•Oversee receipt of goods from production and manufacturing thereof in the accounting system;
•Oversee stock movement of waste and reworks as a by-product of the production process.
- Sales Order Management & Fulfilment
•Monitor customer quote and sales order activity to anticipate demand and trigger procurement or production for large or custom orders;
•Equip the sales team with accurate lead times for quotations and approve sales orders with respect to promised shipping dates;
•Manage and track sales order fulfilment, ensuring timely delivery against promised shipping dates (On Time Delivery / OTD);
•Oversee execution of sales orders, including prioritisation, packing, and shipping;
•Oversee the operational aspects of the repair process, including logistics and stock movements.
Logistics & Intercompany Movements
•Ensure an efficient, compliant and effective logistical process;
•Supervise all logistics and stock movements, including:
- Inbound stock from suppliers
- Rejections back to suppliers
- Outbound shipments to customers
- Customer returns and repairs
•Ensure logistical issues on exports are resolved timeously and shipments are tracked through to delivery;
•Similarly manage all logistics and customs clearances on imports;
•Liaise with Engineering to ensure quick turnaround of Incoming Goods Inspection process of inventory receipts;
•Manage relationships and performance of 3rd-party fulfilment centre contractors.
Systems, Process & Compliance
•Critically evaluate existing systems and processes for opportunities to improve efficiency and accuracy;
•Ensure all relevant procedures and work instructions are up to date and properly reflects the work that needs to be done;
•Ensure compliance with the Quality Management System;
•Ensure compliance with Safety, Health & Environmental policies.