Permanent - administration - Johannesburg - South Africa

We’re a growing business that values teamwork, efficiency, and a positive work environment. We’re looking for an organised and proactive Administrator to help keep our office and operations running smoothly. If you’re great with people, love keeping things in order, and enjoy being the go-to person for support, this could be the perfect role for you.

Key Responsibilities

• Answering calls, emails, and handling general enquiries.
• Managing office correspondence, filing, and record-keeping.
• Assisting with scheduling meetings, appointments, and calendars.
• Supporting the team with data entry, document preparation, and reports.
• Capturing and maintaining inventory records and assisting with stock counts.
• Capturing financial transactions and information into Xero accounting system.
• Coordinating suppliers, service providers, and office needs.
• Helping with HR admin tasks (contracts, leave records, onboarding new staff).
• Providing general support to management and colleagues.
• Jumping in wherever needed to keep the office running efficiently.

Key Requirements

• Matric
• Previous experience in administration or office support (experience with finance/admin tasks a plus).
• Strong organisational skills and attention to detail.
• Comfortable using MS Office (Word, Excel, Outlook) and willing to learn systems.
• Experience with Xero or another accounting system (advantageous).
• A team player with a can-do attitude.
• Good communication skills (written and verbal).
• Ability to prioritise tasks and manage time effectively.
• [Bonus] Experience with inventory or bookkeeping.
• Qualifications
• A relevant qualification in Administration, Finance, or Bookkeeping (e.g. Business Administration, Office Administration, or Bookkeeping Certificate).
• ICB Bookkeeping Certificate, Financial Management, or NQF Level 4–5 in a related field will be advantageous.
• Short courses or practical training in Xero or other accounting systems will be highly valued.