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- Responsible for sourcing and purchasing materials, supplies, services or equipment.
- Obtaining Quotations
- Orders/purchasing process from beginning to end: Issuing purchase orders and obtaining authorization for orders.
- Email orders to relevant suppliers.
- Negotiating payment terms/costs, follow up on order until orders have been received.
- Reconcile statements where required, to assist the month end process. Keep our ERP system (Palladium) up to date with new product items and price updates/changes.
- Assist suppliers via email & telephone. Work hand in hand with Sales on New product development; Stores and Production department on planning and fulfillment.
- Calculate estimated landed cost of goods by liaising with suppliers on packing list and suppliers of transport to calculate estimated full cost of goods incl transport.
Sourcing
- Source and procure packaging stock, essential for production.
- Prepare, compile and update estimated landed costs and consolidated quotation sheets for packaging sourced.
- Issue and manage purchase orders from requisition to delivery and receipt.
- Negotiate pricing, terms, and lead times to achieve cost efficiency and reliability.
- Coordinate supplier COD and foreign payments with Finance.
Supplier Management
- Identify, evaluate, and qualify suppliers based on quality, cost, capacity, and reliability.
- Maintain vendor relationships and manage ongoing performance.
- Track and report on supplier KPIs (on-time delivery, quality, responsiveness).
- Conduct regular supplier audits and performance reviews.
- Collaborate with cross-functional teams for supplier development and issue resolution.
Deliveries, Collections & Shipping
- Coordinate inbound deliveries and outbound collections with suppliers and logistics partners.
- Work with warehouse, receiving, and logistics teams to ensure timely and accurate shipments.
- Ensure complete and accurate delivery documentation.
- Monitor and follow up on delayed, partial, or damaged deliveries; manage returns or claims as needed.
- Prepare or review shipping and customs documentation as applicable (e.g., packing lists, invoices, certificates of origin).
- Support international and domestic logistics coordination, including freight bookings and shipping schedules.
Compliance & Continuous Improvement
- Update and maintain Standard Operating Procedures (SOPs) for procurement activities.
- Regularly review and update documentation to reflect process changes or improvements.
Quality-Related Duties
- Handle quality-related non-conformances by coordinating with suppliers for corrective actions or replacements.
- Assist in supplier audits focused on product quality and compliance.
- Ensure all procurement transactions maintain traceability and documentation.
- Assist in developing and executing corrective measures in response to audit results.
Contract Management
- Draft, review, and manage vendor contracts, service level agreements and audit questionnaires.
- Monitor supplier performance to ensure full adherence to contract terms and take corrective action when deviations occur.
- Maintain an organized record of active and archived contracts for audit and reference.
To apply immediately for this position click here: www.totalrecruitment.solutions/candidate_registration_1.aspx?JobID=78061&referrer=Unique
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