Permanent - Office Administrator - Cape Town - South Africa

Reporting to the Branch Manager

Job Purpose:

Position requires a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Key Responsibilities: 

Invoices - all invoices on system 

Quotes on system

Opening new accounts 

Tanks serial number - add on the system to specific customer and if a customer have its own tanks

Credit notes 

Filing - to scan invoices in and add on the system and physical filling in the files and all other filling - accounts, stock, new customers

Acs; stock and new customer ( on the system and physical filling)  Receiving of stock 

Assisting with Work trainer

Debtors

Experience:

Minimum of 1 years in a similar role

Education:

Relevant qualification in administration, finance or related field. 

Skills: 

Strong communication and training abilities. 

CRM skills 

Detail-oriented with strong organizational skills. 

Ability to assess equipment, areas, and understand technical reports. 

Customer-focused with excellent relationship-building skills. 

Proficient in order processing and reporting. 

Knowledge:

In-depth understanding of hygiene standards, equipment, and audit criteria.

Working Conditions:

Full-time position. 

Frequent travel to client sites may be required.

Occasional extended hours may be necessary to meet customer needs.

Key Competencies: 

Strong problem-solving abilities.

Ability to work independently and within a team. 

Proactive, self-motivated, and results-oriented. 

Attention to detail and quality