Permanent - Personal Assistant to Directors/Reception - Johannesburg South - South Africa

Job Purpose:

• The Personal Assistant (PA) to the Directors provides high-level administrative and secretarial support to the company’s executive team. This role ensures the efficient day-to-day management of executive schedules, communication, and business operations, allowing the Directors to focus on strategic decision-making and leadership priorities.

Key Responsibilities:

Executive Support:

• Manage and maintain Directors’ diaries, scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming correspondence, emails, and phone calls; respond or redirect as appropriate.
• Prepare meeting agendas, minutes, and relevant documentation.
• Handle confidential and sensitive information with discretion.
• Coordinate internal and external communications on behalf of the Directors.

Administrative Management:

• Draft, edit, and proofread correspondence, reports, and presentations.
• Maintain organized filing systems (digital and physical).
• Manage office supplies and executive-related administrative logistics.
• Support in the preparation of board packs and executive summaries.

Meeting and Event Coordination:

• Arrange and coordinate business meetings, conferences, and events.
• Prepare presentation materials and ensure Directors are well briefed prior to meetings.
• Liaise with clients, suppliers, and senior stakeholders professionally.

Project and Task Assistance:

• Assist Directors in tracking project deadlines, deliverables, and key business initiatives.
• Follow up on action items from meetings and ensure timely completion.
• Conduct research and compile reports to support executive decision-making.

Qualifications and Experience:

• Matric (Grade 12) required.
• Diploma or Degree in Business Administration, Office Management, or related field preferred.
• Minimum 3–5 years’ experience as a Personal Assistant or Executive Assistant supporting senior management or Directors.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.

Key Competencies and Attributes:

• Exceptional organizational and multitasking ability.
• Strong attention to detail and accuracy.
• Ability to prioritize and meet tight deadlines.
• Professional demeanor and interpersonal skills.
• Proactive, resourceful, and solutions-oriented.
• Trustworthy and able to handle confidential information.