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Primary Objective:
- To support the planning, monitoring, and management of inventory levels by handling daily inventory administration, data updates, and analysis to ensure optimal stock availability.
Key Responsibilities:
- Assist with daily inventory updates, stock tracking, and reporting.
- Prepare and maintain accurate records of stock movements, variances, and replenishment requirements.
- Support the Senior Inventory Planner with forecasting activities and demand planning.
- Update and maintain Excel-based inventory models with accurate and timely data.
- Assist in preparing inventory reports, including backorder and slow-moving stock analyses.
- Help prepare Purchase Orders (POs) and ensure correct documentation is completed and filed.
- Monitor stock levels and highlight risks such as shortages or overstocking.
- Collaborate with Distribution Centres (DCs) to obtain accurate inventory and movement data.
- Assist with Material Requirements Planning (MRP).
- Maintain and update relevant Standard Operating Procedures (SOPs).
- Complete all required inventory reports within specified deadlines.
- Support monthly and quarterly inventory reviews and cycle counts.
- Perform ad hoc duties as required by management.
Quarterly Tasks:
- Assist with updating standard costing on Sage for the new quarter.
- Support preparation of Product Supply Input File.
- Support preparation of Country Input File.
- Support preparation of Literature Product Supply Input File.
Critical Success Area:
- Strong understanding of inventory planning and the Product Supply workflow.
- Ability to maintain high accuracy and consistency in data management.
Physical Demands & Work Environment
- The physical demands and work environment characteristics described here are representative of those an employee encounters while performing essential job functions.
- Employee may be required to talk, stand, walk, kneel, bend, pull, feel, reach, grasp, crawl, hear, and/or climb stairs.
- Must be able to sit for extended periods and operate a telephone and computer.
- Ability to lift or carry up to 20 pounds.
- Vision requirements include close vision, distance vision, peripheral vision, and depth perception.
- Noise levels are usually moderate.
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Technical Skills
- Matric required; Mathematics, Accounting, or related analytical field an advantage.
- Advanced Excel skills – essential (pivot tables, formulas, VLOOKUP/XLOOKUP).
- Experience with inventory systems or ERP platforms (e.g., Sage) is an advantage.
- Strong analytical and numerical ability.
- High attention to detail and accuracy.
- Computer literacy – MS Office Suite essential.
- Ability and willingness to work flexible and additional hours when required.
Behavioural Skills
- Excellent communication and teamwork skills.
- Strong interpersonal and collaboration skills.
- Effective time management and ability to work under pressure.
- Strong planning and organisational skills.
- Dependable, conscientious, and committed to high standards.
- High level of integrity and confidentiality.
- Emotional intelligence and maturity – essential.
- Ability to work independently when required.
- Strong commitment to departmental and corporate goals.
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