The Creditors Clerk is responsible for managing and maintaining the company’s Accounts Payable function.
This includes accurate and timely processing of supplier invoices, reconciliation of accounts, and ensuring payments are made within agreed terms.
The role plays a key part in maintaining positive supplier relationships and supporting accurate financial reporting.
Obtaining new supplier details forms and supporting documentation. Assessing and verifying accuracy of information.
Completing credit applications and ensuring opening of accounts with Vendors.
Negotiating settlement discounts with Suppliers.
Loading of new and maintenance of all current Supplier and Creditor accounts in the ERP System (contact details, contracts, BBBEE information, Payment terms, etc), ensuring data is correct and current. (Maintaining Master Data)
Receiving, reviewing and verifying invoices and statements for accuracy and completeness.
Matching invoices to Purchase orders and Delivery Notes (checking company data, prices, etc)
Entering and uploading invoices into the accounting system
Reconciling supplier accounts monthly (from Statements to Ledger and to Payment Listing),
Follow up on any discrepancies identified and resolution of account queries.
Maintaining a clean Creditors Age Analysis
Preparing and requesting payments from the accountant for COD, weekly and monthly payment runs.
Processing Return to Supplier and credit notes from Suppliers as and when required to ensure supplier accounts are up to date and accurate.
Sending remittance advises and Proof of Payments to suppliers for payments made.
Providing Samples and Supporting documentation to auditors during yearly audits.
Supporting the accounting and finance function as may be required. This includes but is not limited to:
Assisting the Senior Financial Manager with ad hoc reconciliations or other admin support
Performing financial analysis work and query resolution tasks as requested by the Senior Financial Manager from time to time
Annual archiving of documentation and maintenance of the off-site archiving at Metrofile
General financial administration, queries and processing as required
Any further ad hoc functions as requested by management
Position Objective/s:
Managing and maintaining accurate records of all creditors