FT Contract - Debtors Clerk - Johannesburg (Incl. Northern Suburbs) - South Africa

Main Purpose of the Role

• To administer all account receivables with specific reference to all member companies.
• To provide clear referencing and administration of all receivables according to the agreed payment period.
• To ensure an up to date and accurate schedule is reviewed at any particular given period to enhance debtors collection time.
• To ensure all debtors payment referencing method is synchronized with member companies account for easily identification and allocation of receivables

Key Performance Areas

• Issue monthly debtors invoices as per schedule
• Issue credit notes when applicable
• Issue debtors statements monthly
• Perform revenue reconciliation to ensure all customers have been charged for the current month
• Capture receipts as per bank statement
• Ensure account allocation is accurate for invoices and for receipts
• Follow-up with debtors for non-payment or overdue accounts using Age Analysis
• Follow-up and resolve all debtors queries
• Maintain and ensure Unallocated Funds account
• Capture necessary information of new companies to the Council and send the companies all the necessary information e.g. customer account number and levy increase letter.
• Update Debtors listing with new and resigned companies
• Send out levy increase letter to all companies after Annual General Meeting.
• Adhere to company’s debtors collection times
• Ensure Debtors Age Analysis reconcile with General Ledger before period is closed.
• Liaise and work closely with Compliance Department
• Perform Debtors reconciliations monthly
• Provide report of expected receipts to assist with cashflow forecast
• Maintain proper housekeeping (filing and record-keeping).

Qualifications

• Matric with accounting ( prerequisite),
• Relevant post matric qualification
• Computer Literacy: MS Office, especially MS Word, Excel and PowerPoint.

Experience

• At lease 2 – 3 years in financial  operations administration
• Knowledge of SAGE Intacc would be added advantage
• Proficiency in English and MS Office

Skills and Competencies

• General Organizational , administrative skills
• High degree of accuracy and attention to detail
• Good communications and financial management skills
• Good team player and Customer service orientation
• Above average verbal and written communication skills
• Ability to withstand pressure and provide Stakeholders with above average service.