Permanent - Junior Secretary / Personal Assistant (PA) - Johannesburg - South Africa

We are seeking a well-organised and professional Junior Secretary / Personal Assistant to provide administrative and secretarial support to management. The successful candidate will be responsible for managing correspondence, handling front-office duties, maintaining diaries, and ensuring the smooth running of daily office operations.

Key Responsibilities

• Typing and formatting quotes, letters, reports, and other business documents
• Managing incoming and outgoing correspondence (emails, mail, courier items)
• Answering and directing calls via switchboard in a professional manner
• Welcoming and assisting clients and visitors
• Managing executive diaries, scheduling meetings, and coordinating appointments
• Preparing meeting agendas and taking minutes where required
• Filing, scanning, and maintaining accurate office records
• Ordering office supplies and maintaining stock levels
• Assisting with general administrative duties as required
• Maintaining confidentiality of sensitive information

Key Requirements

• Grade 12 / Matric certificate
• Relevant secretarial or administrative qualification (advantageous)
• 1–2 years’ experience in a similar role (preferred)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Excellent typing and document formatting skills
• Strong verbal and written communication skills
• Professional telephone etiquette
• Good organisational and time management skills
• Ability to multitask and work under pressure
• High level of professionalism and confidentiality

Key Competencies

• Attention to detail
• Strong interpersonal skills
• Problem-solving ability
• Reliability and punctuality
• Ability to work independently and as part of a team