Key Performance Areas / Tasks:
HUMAN RESOURCE ACTIVITIES
Recruitment & Appointment
Liaise with Managers with regard to vacancies that need to be filled
Recruitment and on boarding, including advertising new positions, sourcing, screening, interviewing
and appointments
Complete employee take-on and termination documentation for payroll purposes
Arrange for pre-employment medical examination of new recruits.
Arrange for testing of new driver applicants by the Fleet Manager
Provide induction training for new employees on HR Policies and arrange for SHE Induction with the
SHE Control Officer
Generate employment contracts and job descriptions for new employees
Human Resources-General
Generate personnel files for new employees.
Update personnel records employee register on receipt of new information.
Assist with collecting employee information when requested
Maintain employee personnel files for all employees and retain records of terminated employees as
per legal requirements and Control of Records Procedure
Identify trends in records / stats and action accordingly
Assist with general administrative tasks such as copying, preparing training material files, laminating
Deliver documents & correspondence to external bodies when requested
Liaise with managers wrt performance management of subordinates and arrange for/conduct
probation assessments
Maintain records of such assessments and follow-up on outstanding actions where identified
Formalise a succession and knowledge management system
Implement and maintain Employee Relations.
Manage temporary employees and ensure termination of contracts at end of contract period
Generate monthly report and submit to Top and Senior Management on critical aspects of HR & IR
Management
Perform any other tasks within reason assigned by a member of management or the HR Facilitator
Medical Surveillance
Establish and maintain a medical surveillance program as per the requirements of the Occupational
Health and Safety Act in liaison with the SHE Control Officer and Occupational Health Service
Provider
Arrange for pre-employment and exit medicals where applicable
Arrange for periodic medicals in liaison with the SHE Control Officer based on the medical surveillance
program
Maintain records of medical examinations and ensure recommendations by the Occupational Health
Practitioner are complied with by the affected employee and/or the employer
SHEQ Facilitator
NBCRFI
Engage with NBCRFLI and employees who falls under the NBCRFI (Drivers)
Monthly leave submissions to NBCRFLI and forward remittance advices to payroll
Communicate notifications for changes received from the NBCRFLI to payroll
Employment Equity
Act as EE Manager for the Company and ensure full compliance with requirements including plans,
reporting, training, AA measures to achieve objectives
Establish and maintain an EE Committee (Combined with Skills Development)
Generate annual EE Reports and submit online after required consultation with the EE Committee and approval by the MD
Implement EE Plan as per the requirements of the EE Act as Amended
Arrange regular meetings with the EE Committee as part of monitor compliance with the EE Plan
Arrange EE Committee meetings as necessary to review recruitment needs, review of policies etc.
Assist the MD of with EE Compliance
Training & Development
Act as Skills Development Facilitator for the Company and ensure compliance with SD Act
Establish and maintain a Skills Development Committee (Combined with EE Committee)
Arrange for regular skills reviews by all department managers and update skills matrices
Liaise with Department Managers on skills shortages and employees not fully competent yet and
identify training needs
Maintain a training register reflecting all training completed and planned
Issue status reports to managers where training is outstanding
Ensure Departmental Managers train employees on departmental procedures and work instructions as
soon as possible after employment
Ensure training effectiveness assessments are conducted and skills matrices updated
Develop annual Work Place Skills Plans & Actual Training Reports for the Company and
Company Logistics in accordance and submit online
Train drivers on driver’s manual
Human Resources Policies
Implement and maintain Human Resources Policies based on labour legislation and Company
requirements
Train employees on HR Policies & Procedures as well as changes to it
Assess compliance with HR Policies & Procedures and report deviations to top management
BBBEE
Liaise with the BEE Verification Company on an annual basis and arrange for BEE audits for INV &
ICL before expiry of existing certificates
Compile file with the required information as per the BEE Verification Agent Requirements
Act as Company Representative during the BEE Audit
Company Hygiene
Ensure all hygiene facilities are maintained by cleaners as required
Report problems with hygiene facilities to plant engineering manager
SUPERVISION OF CLEANERS
Performance management of personnel in terms of company policies and procedures
Identify training and development needs for personnel
Ensure sufficient Cleaning resources are available at all times
Monitor efficiency of work force and ensure effective utilisation of work hours
SAFETY, HEALTH, ENVIRONMENT & QUALITY
Ensure requirements of the SHEQ system as applicable to your job are implemented and adhered to
Report any incidents you are involved in or witness, in accordance with the incident reporting
procedure
Ensure that the certification of drivers for transporting dangerous goods and are adhered to at all times
Fulfil SHE related tasks based on specific appointments by the SHE Control Officer
Monitor OHS Compliance including committee meetings, training, reporting, and policies. Liaise with SHE
Control Officer where areas of non-compliance have been observed
Ensure requirements of the Quality Management System are adhered to
Report all quality related incidents that occur in your department