Monthly Management Reports
- Produce detailed and accurate monthly management accounts of group results for directors, including relevant commentary and analysis
- Investigate and report back on queries, comments or requests from directors
- Timeously provide monthly key financial and statistical information required by managers to allow them to make day to day and short-term decisions.
- Reporting on financial results and annual financial statements to financial institutions as and when required
Oversight of Financial Records
- Ensure accurate and on-time capturing of financial information across all group companies
- Ensure all Inter-company accounts balances are reconciled, and variances explained.
- Prepare reconciliations of sales data from operational systems to accounting records
- Monthly accounts are closed off across all entities before deadlines
- Monthly reviews of:
- balance sheet reconciliations
- Entity trial balances to ensure completeness and accuracy of accounting records
- Profits per legal entity to ensure entities are commercially viable and results are in-line with expectations
- Debtors and creditors ageing’s, querying long outstanding balances and ensuring debtors write offs remain at a minimum
Finance Staffing
- Work closely with team leaders within finance to ensure smooth functioning and performance of all departments
- Day to day management of finance team
- Co-ordinate functions, deadlines, and responsibilities across finance teams to ensure teams are working effectively and deadlines are met
- Undertake bi-annual performance reviews for all team leaders
External audits
- Ensure audit files are prepared accurately and on time for all entity audits
- Work closely with audit teams to ensure smooth audits and timeous reporting for stand alone as well as consolidated financial statements
- Detailed review of financial statements, ensuring accurate presentation and disclosure as well as correct allocation of accounts
- Assisting auditors with technical queries and resolving any audit findings
Internal audits
- Oversight of the internal audit function, including setting audit plan for each year, reviewing audit files and reports, directing ad-hoc audits and driving overall performance and direction of internal audit
Budgeting & forecasting
- Preparing full income statement and cash flow budgets/forecasts for the group, including detailed budgets for IT, sales, capex and operations
- Reviewing and reporting on monthly actual vs budget figures for significant budget areas
- Escalating any unusual variances
Banking
- Acting as a signatory and authoriser for banking applications and payments
- Reviewing creditor reconciliations and supporting documentation before payments are made
Tax compliance
- Preparing accurate provisional tax computations for all entities in June and December each year
- Ensuring provisional tax returns are submitted and provisional payments made timeously
- Preparing year end tax computations for all entities, ensuing provisional tax payments were adequate to avoid underpayment penalties
- Review of all statutory returns including provisional taxes, yearend tax returns and VAT returns
- Responding to any SARS queries/audits that may arise, ensuring appropriate explanations and evidence are provided where necessary
Ad hoc
- Any other ad hoc duties as may be required from time to time