FT Contract - Secretary - Cape Town - South Africa

CONDENSED LIST OF DUTIES:

• Operating the switchboard
• Screening and making telephone calls / handle queries by directing them to the correct staff.
• Preparing and distribution of agendas, minutes, memos, letters and invoices.
• Faxing and photocopying for the office.
• Ordering of stationery.
• Screening of calls and taking messages.
• Receiving and distributing mail.
• Receiving contributions in a form of cheques from companies and issuing receipts as proof of payment.
• Reconciling petty cash report, invoices and submit to accounts department for payment.
• Compiling monthly MDC reports (i.e. company visits from action plans).
• Source new suppliers for office equipment.
• Scheduling Service Providers on site and arranging access for MDC.
• Any other duties assigned by management. (e.g. receiving members’ applications when office is very busy)

MINIMUM REQUIREMENTS:

• Grade 12
• Good attendance record and reliability

BASIC WORK EXPERIENCE REQUIRED:

• Minimum of 2 -3 years Admin / secretarial experience.
• Typing (40wpm)

KNOWLEDGE AND SKILLS:

• Computer literate including internet research / PowerPoint presentations / Outlook).
• Minute taking skills.
• Good communication (written & verbal) and interpersonal skills.
• Good administration and typing skills.
• Planning and Organising.
• Customer services oriented with telephone etiquette.
• Ability to analyse and interpret information and solve problems.
• Attention to detail.
• Trustworthy, honesty and integrity.
• Be an excellent team player.