Permanent - HR Administrator - Tshwane (Pretoria) - South Africa

Reporting to Chief Governance Officer

About the Role:

Coordinate and implement HR administrative functions and projects across the employee lifecycle, ensuring timely recruitment coordination, an engaging onboarding experience, reliable HR administration and effective coordination and administration of the performance management system. Support the implementation of a future‑fit culture through employee wellbeing and engagement initiatives, and ensure the business remains compliant with all applicable labour laws and regulatory requirements.

HR Systems & Administration:

• To coordinate the day-to-day HR administrative tasks that support the smooth functioning of the business, this will ensure overall legal compliance and efficiency of the HR function, thereby safeguarding the organisation from potential risk.
• To build, update and maintain an HR database for the business to leverage data and identify talent trends to support people decisions in the business

Recruitment:

• To effectively coordinate all recruitment activities to ensure that the business has the right candidate at the right time to support the strategic objectives of the business. This includes:
• coordinating and managing agencies through clear SLA
• posting of job openings (either with internally, Pnet, LinkedIn, Agencies etc)
• compiling an EVP and ETHOS for all agencies
• preparing formal advertisements
• preparing interview logistics and distribution of interview packs,
• preparing employment contracts for Director’s approval

Induction and On-boarding:

• To coordinate and administer the on-boarding program on all new employees to ensure they become highly effective in the shortest amount of time.
• To support the business in ensuring that any new or outdated content (e.g. product, process or systems) is updated on the onboarding program upon instruction from the leader or specialist.

Performance Management:

• Be the superuser of the Performance Management System (15Five) to ensure that the system is always accurate with employee details and reporting lines. F
• To coordinate the administration of the Performance Management process as per agreed policy that aligns employee objectives with strategic goals, supports regular feedback and development, and measures progress to strengthen organisational performance.
• To drive cadence across the business by ensuring weekly/monthly performance check-ins are honoured, quarterly results are available for SLT, and relevant surveys are developed and managed according to the agreed schedule. (E.g. Leadership, Engagement, Collaboration, Value Surveys)

Statutory Compliance:

• Ensure HR statutory and regulatory compliance by administratively supporting BBBEE accreditation, Employment Equity and skills‑development processes, thereby ensuring all reporting and deadlines are honoured.
• To develop, maintain and implement (through training and monitoring) HR policies and procedures across the business.

General Support:

Provide ongoing support to the Chief Governance Officer on all HR related matters including ad hoc HR projects and general HR reports

Formal Qualifications:

Essential:

E, OR;

Diploma/Degree in Business Administration with HR exposure

Experience:

Essential:

Minimum 2–5 years’ as a HR Administrator with strong exposure to HR administration, recruitment, onboarding, performance management, and statutory reporting

Experience working with an HR system

Desirable:

Ability to coordinate end-to-end recruitment, reduce external hiring costs, facilitate performance review process.

Hands‑on experience administering a performance management platform

Experience in building HR reports and dashboards

Job Related Knowledge/skills:

Essential:

Sound knowledge of South African labour legislation, including the BCEA, LRA and EEA

Understanding of HR administration processes, employee records, and compliance requirements

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

Strong administrative skills

Ability to interpret and apply HR policies and procedures

Ability to work independently and take initiative