Job Purpose:
To assist in the sourcing, purchasing, receiving, and tracking of parts, materials, and supplies to ensure smooth operational and production flow at optimal cost and quality
Key Responsibilities:
1. Procurement Support:
- Assist in sourcing and ordering parts, tools, and materials
- Request and compare supplier quotations
- Prepare purchase orders (POs) and follow up on approvals
- Communicate with suppliers regarding pricing, lead times, and delivery status
2. Inventory & Stock Control:
- Monitor stock levels and report shortages
- Assist with stock counts and cycle counts
- Update inventory management systems accurately
- Track incoming and outgoing parts
3. Supplier Coordination:
- Maintain supplier databases and records
- Follow up on overdue or delayed deliveries
- Resolve basic supply discrepancies (wrong items, damaged goods, etc.)
4. Receiving & Documentation:
- Assist in receiving deliveries and checking goods against invoices/POs
- Capture delivery notes and invoices into the system
- Ensure proper filing of procurement documents
5. Administrative Support:
- Maintain procurement and inventory records
- Assist procurement officers or buyers with reporting
- Prepare basic reports on stock usage and orders