Main Purpose Of The Job
- To provide financial administration support to the Provincial Office.
Key Performance Areas
- Provide support in the implementation of Financial Accounting Policies and Procedures.
- Provide support in the implementation of financial control systems.
- Provide support in managing provincial assets.
- Supply Chain Management.
- Process Provincial Payments.
- Financial Reporting
Provide support in the implementation of Financial Accounting Policies and Procedures
- Adherence and assist Provincial Accountant in the implementation of Seda Provincial/branch financial accounting operational policies and procedures that are aligned to the PFMA and other relevant legislation
- Assist Provincial Accountant in monitoring and evaluation of adherence to financial policies and procedures
- Assist in ensuring Province/Branch compliance with the PFMA, National Treasury Regulations and other applicable legislation
Provide support in the implementation of financial control systems
- Effective resolution of all queries related to financial control and administration within the Province and respective Branches
- Accurate and complete capturing of all financial and other related transactions within the province on the financial system
- Assist in the managing and maintaining of budget expenditure within approved fund limits.
Provide support in managing provincial assets
- Assist in the management and maintenance of the provincial Fixed Asset Register (FAR)
- Assist in the process of asset verification and tagging in the province on an ongoing basis
- Monitor and evaluate provincial adherence to the Asset Management Policy and Guidelines and report deviations to the Provincial Accountant
- Assist in the disposal of assets process.
- Adherence to timelines
Supply Chain Management
- Compliance to all SCM related legislation.
- Assist in ensuring compliance of provincial and branch operations to supply chain management (procurement) policies and procedures. Report non-compliance to the Provincial Accountant
- Update and maintain database of internal service providers for the province
- Assist in clearing of Open Purchase Orders
- Monitor rotation of suppliers on database
- Adherence to timelines
Process Provincial Payments
- Assist in all payments and ensure accurate recording
- Effective administration and reconciliation of Provincial Office petty cash
- Assist in reconciliation of petty cash for the Branches
- Maintain an effective filling system for all payments and expenditure of the Provincial Office and Branches
- Assist in monitoring of the daily cash flow movements and requirements for the Province
Financial Reporting
- Processing and reconciling of all Balance Sheet items and highlighted Income Statement accounts
- Monthly reconciliation of bank account
- Generate cash book and journal entries to trial balance
- Adherence to timelines