Main Purpose of The Job
- To coordinate the administrative activities at Branch level in consultation with the provincial office in terms of financial function as well as management of information and reporting systems.
Key Performance Areas
- Coordinate the financial administration activities at Branch Level.
- Provide data capturing services at Branch level.
- Coordinate the asset management activities at Branch level.
- Provide administrative support at Branch level.
Coordinate the financial administration activities at Branch Level
- Administration and consolidation of petty cash
- Identify service providers for rotation purposes
- Coordination of procurement and payment processes aligned to the organizations financial policy & Procedures and SCM policy
- Compile and submit monthly report on purchase orders, deviations and commitments issued.
- Service provider contract administration
- Provide administrative support in terms of subsistence and travel claims for branch staff
Provide data capturing services at the Branch
- Capture and verify Service Provider data accurately into relevant information management system
- Commit and file as per database requirements
- Capture bulk registrations
- Capture CSSs, IAs and success stories
Coordinate the asset management activities at Branch level
- Maintenance of Branch assets
- Maintenance and reconciliation of pool vehicle usage
- Maintenance of assets register
- Identify assets for disposal purposes
Provide administrative support at Branch level
- Implement effective record keeping and document management system for SP Files.
- Create and maintain Performance Reporting files (MOV)
- Compile monthly Operational Branch reports for verification by the branch manager
- Administer supplier contracts
- Coordinate health and safety issues