Permanent - Business Administrator - Cape Town - South Africa

Key Responsibilities

• Provide daily administrative support to the Validtrade team.
• Assist customers with queries, pricing, order updates, and delivery follow-ups.
• Process orders, quotations, invoicing, and related documentation accurately and efficiently.
• Maintain accurate customer, supplier, product, and stock records.
• Support the sales team with reports, customer communication, and administrative documentation.
• Ensure proper filing, record management, and compliance with company procedures and standards.
• Prepare weekly and monthly administrative and operational reports.
• Support general office administration and assist with ad hoc administrative tasks as required.

Key Requirements

Experience

• Minimum of 3 years’ experience in an administrative role.
• Experience within a trade, distribution, wholesale, or technical environment will be advantageous.
• Exposure to order processing, quotations, invoicing, stock control, and supplier administration is preferred.

Education & Qualifications

• Matric / Grade 12 (essential).
• Certificate or Diploma in Business Administration, Office Administration, or a related field will be advantageous.

Skills & Competencies

• Strong administrative and organisational skills.
• Customer service orientation with professional communication skills.
• Knowledge of order processing and supplier administration.
• Basic business and commercial acumen.
• Proficiency in Microsoft Office, particularly MS Excel.
• Strong attention to detail and accuracy.
• Ability to prioritise tasks and work effectively under pressure.

A-Player Characteristics

• Results-driven and accountable.
• Strong teamwork and collaboration skills.
• Excellent planning and organisational ability.
• Effective problem-solving mindset.
• Ability to maintain high work standards and professionalism at all times.