Permanent - Creditors/Accounts Payable Clerk - Johannesburg (Incl. Northern Suburbs) - South Africa

Purpose of Job:

Responsible for the end-to-end reconciliation of a company’s financial obligations to its suppliers. This role ensures that all goods and services received are accurately recorded, verified, and paid for within agreed-upon terms to maintain healthy vendor relationships.

Key Responsibilities:

• Invoice Processing: Receiving, verifying, and capturing supplier invoices and credit notes into ERP system.
• Three-Way Matching: Reconciling supplier invoices against purchase orders (PUR) and Goods Received Notes (GRN) to ensure accuracy before payment.

• Statement Reconciliation: Monthly reconciliation of supplier statements against the company's supplier ledger to identify and resolve any discrepancies or missing documents.

• Payment Preparation: Compiling payment schedules and preparing remittance for management approval. Ensure all payments are processed in line with agreed Supplier terms and due date deadlines

• Query Resolution: Communicating with vendors and internal departments to investigate and resolve billing errors, disputes, or payment delays.

• Compliance & Reporting: Ensuring all invoices are VAT compliant and generating monthly creditor age analysis reports for management review. 

• Cash flow forecasting:  Calculating and reporting on future commitments using system reports and supplier statements.

Role Requirements:

• Education: Typically requires a Grade 12 (Matric) certificate with accounting. A Diploma or Degree in Accounting or Bookkeeping is preferred.
• Experience: 3 to 5 years of experience in a dedicated accounts payable or creditors function.
• Technical Skills: Proficiency in Microsoft Excel (intermediate to advanced) and experience with ERP systems such as Microsoft Navision or Kerridge K8.
• Core Competencies: Extreme attention to detail, numerical accuracy, ability to work under pressure (especially at month-end), and strong professional communication skills.