Reporting to the Managing Director
Position Overview:
Position requires a highly motivated and results-oriented individual to join the team as a Projects Contract Manager. The Company provides solutions for over pressure protection; flow, level and density measurement; and Instrumentation catering to a diverse range of industries including mining, sugar, food and beverage, petrochemical, paper and pulp, water and wastewater and power generation.
Job Specification:
1. Annual Budgets:
Compilation of annual budgets in conjunction with Divisional Heads
Achieving or bettering the same
2. Sales / Marketing:
Strategies and action plans to attain and increase market share.
Manage order intake and back orders.
Expanding existing client base by identifying and sourcing new clients / markets / areas.
Planning and making sales calls in a logical and methodical manner.
Managing Project Sales Consultants as required.
Liaise with divisional heads in relation to technical and engineering specifications of Tenders and Quotations.
Oversee work done by personnel within Projects department.
Facilitate weekly and monthly progress reports i.e. Monthly Project report
Facilitate weekly and or monthly project meetings with the relevant divisional managers
Regular follow-up of project quotes and tenders with the relevant Projects Sales Consultants / sales representatives.
Manage the project register on JMR and ensure that information is up to date and followed-up.
Ensure that you become fully competent and knowledgeable with the Company’s full product range.
Ensure that project statuses are communicated with divisions where required and must be done in conjunction and consultation with the relevant divisional managers.
Assisting marketing by sourcing information on competitors, their products and prices, identifying new markets and upcoming and ongoing projects.
Organising promotions and seminars.
3. Contract Management:
Manage projects, planning equipment and installations as per industry standards in conjunction with Divisional Managers and Technical Manager.
Commercial and technical review of incoming enquiries and tenders.
Updating of project plans, schedules, and relevant documentation (drawings, specifications, procedures, manuals etc)
Manage projects with relevant clients, consultants, sub-consultants, and contractors.
Manage commercial related issues within given time frames.
Manage expediting processes to ensure that delivery times are met, and customers are updated.
Create and update final hand over documents, manuals for projects and clients.
Planning factory and site acceptance tests (FAT’s & SAT’s) where required on behalf of clients or end users and in conjunction with the relevant divisional managers and or specialists.
Commercial and technical review of new and current supply contracts.
Managing supply contract database and keep current
4. Financial:
Management and control of department expenses
Manage project debtors for all projects in conjunction with the debtor’s department
Audit Trails
Prepare bi-annual Project Splits to the branches and submit to finance for processing
Submit monthly reports, e.g. for backorders and intake, to finance
Prepare and present the projects monthly report
Prepare cashflow forecast for project tenders based on agreed terms with customers and suppliers.
Prepare the paperwork, authorize and discuss guarantee requests with finance and load the guarantee application on the FNB portal. Follow up on outstanding applications.
5. Other:
Manage administrators
Ensure that project administrators are attending regular product training as well as have the required Company systems training