Purpose:
To provide costing and financial support to the Factory Finance function by assisting with product costing, inventory control, cost reporting, ERP data maintenance, and month-end activities, ensuring accurate financial information, effective internal controls, and compliance with company policies and financial reporting requirements.
Key Performance Areas (KPAs)
1. Product Costing & Inventory Control
Purpose
- Ensure accurate calculation and reporting of product costs and inventory values.
- Support pricing, profitability analysis and financial reporting.
- Maintain accurate standard and actual cost models.
- Monitor inventory valuation.
- Ensure compliance with IFRS and company costing policies.
Key Duties
- Maintain standard costing information for raw materials, labour and overheads.
- Prepare costing schedules and reports for management review.
- Assist with inventory valuation activities.
- Support quarterly inventory cost roll-ups.
- Support annual and interim stock counts and reconciliations.
- Verify Bills of Material (BOMs) and routing accuracy within ERP systems.
- Prepare import cost files and submit summaries to the Plant Controller for SAP updates.
- Review and report monthly on stock count completeness across all company sites.
- Coordinate and assist Planning with factory stock counts.
- Investigate stock variances and resolve discrepancies.
- Prepare and distribute stock count reports for management.
Key Performance Measures
- Accuracy of standard vs actual cost variances.
- Inventory valuation adjustments as a percentage of total inventory.
- Number of costing errors identified during audits.
- Timely completion of monthly costing reports.
- Variance resolution turnaround time.
2. Cost Control & Variance Analysis
Purpose
- Support monitoring of manufacturing costs.
- Prepare variance reports.
- Investigate routine cost deviations.
- Identify cost improvement opportunities.
- Provide accurate and timely costing information to support operational decision-making.
Key Duties
- Prepare material, labour and overhead variance reports.
- Investigate routine cost variances and escalate significant issues to the Plant Controller.
- Collect, validate and analyse production data.
- Monitor scrap, rework and yield losses.
- Report trends relating to production losses.
- Maintain records of cost-saving initiatives.
- Update cost-saving tracking schedules.
- Compile daily production scrap reports.
- Attend daily scrap meetings.
- Compile monthly lead balancing reports, including scrap sent to Frys.
- Identify potential cost-saving opportunities.
- Communicate savings opportunities to the Plant Controller.
- Support Production and Engineering teams with costing information.
Key Performance Measures
- Timely submission of variance reports.
- Accuracy of variance reporting.
- Accuracy of scrap reporting.
- Number of variance investigations completed.
- Timely completion of monthly lead balancing reports.
- Accuracy and completeness of costing information.
- Responsiveness to costing and variance queries.
- Quality of information supporting cost improvement initiatives.
3. Budgeting & Forecasting Support
Purpose
- Support budgeting and forecasting of manufacturing costs.
- Provide financial analysis for annual budgets, rolling forecasts and long-term planning.
Key Duties
- Prepare manufacturing cost budgets.
- Prepare manufacturing cost forecasts.
- Analyse budget versus actual results.
- Explain budget deviations.
- Update costing assumptions based on operational changes.
- Assist with scenario planning.
- Assist with sensitivity analysis.
Key Performance Measures
- Budget variance accuracy.
- Forecast accuracy.
- Timely submission of budgets.
- Quality of costing assumptions.
- Management satisfaction with budget reporting and insights.
4. ERP & Data Integrity Management
Purpose
- Maintain accurate costing and inventory information within SAP.
- Ensure ERP transactions are processed correctly.
- Maintain master data integrity.
- Support accurate financial reporting and operational efficiency.
Key Duties
- Maintain costing master data.
- Maintain Bills of Material (BOMs).
- Maintain routing information.
- Maintain overhead rates under Plant Controller supervision.
- Validate production transactions.
- Validate inventory transactions.
- Identify and report data discrepancies.
- Assist with correction of Material Master information.
- Support ERP system enhancements.
- Support ERP upgrades.
- Assist with User Acceptance Testing (UAT).
- Document costing-related system processes.
- Document costing procedures.
- Provide first-line support for costing and SAP transaction queries.
- Escalate unresolved ERP issues.
- Escalate unresolved data discrepancies.
- Maintain costing documentation for audit purposes.
Key Performance Measures
- Accuracy of costing master data.
- Number of discrepancies identified and resolved.
- Timely completion of master data updates.
- Accuracy of production transaction validation.
- Accuracy of inventory transaction validation.
- Timely resolution of ERP queries.
- Quality of costing documentation.
- Compliance with ERP data maintenance procedures.
5. Operational & Cross-Functional Support
Purpose
- Provide finance and costing support to Production, Supply Chain and operational departments.
- Ensure accurate financial information supports efficient factory operations.
Key Duties
- Provide costing information for operational decision-making.
- Prepare cost impact analyses.
- Support process improvement initiatives.
- Participate in Lean projects.
- Participate in Six Sigma initiatives.
- Participate in continuous improvement programmes.
- Prepare operational reports.
- Present costing reports.
- Assist with scanning and finance-related projects.
- Monitor scanning process performance.
- Liaise with Factory System Roles regarding scanning issues.
- Report issues requiring corrective action.
- Build effective relationships with internal departments.
- Build relationships with external stakeholders.
- Attend operational meetings.
- Provide finance support during operational meetings.
- Identify operational issues.
- Escalate improvement opportunities to the Plant Controller.
- Perform ad hoc finance and costing duties.
- Demonstrate professionalism and integrity.
- Comply with AutoX policies, procedures and core values.
- Support all APDP-related audit queries.
Key Performance Measures
- Timely completion of operational support requests.
- Accuracy of costing information.
- Accuracy of reports.
- Responsiveness to finance and operational queries.
- Stakeholder satisfaction.
- Number of improvement initiatives supported.
- Timely completion of assigned projects.
- Timely completion of ad hoc tasks.
- Quality and accuracy of operational reporting.
- Compliance with company policies and procedures