Temp Contract - Logistics Administration - Ekurhuleni (East Rand) - South Africa

Job Purpose:

• To coordinate logistics operations and ensure the efficient and controlled administration of imports and exports, while providing timely and accurate feedback to customers and stakeholders on shipment status and delivery.

Roles & Responsibilities

• Coordinate inbound and outbound logistics to ensure on-time deliveries. 
• Plan and manage shipments with local and international freight forwarders. 
• Track and monitor shipments, providing regular status updates and reporting (e.g. shipping reports) to stakeholders and management. 
• Timeous follow-up on outstanding Purchase Orders on factories. 
• Provide timely feedback to customers and internal stakeholders on shipment status, delays, and delivery performance. 
• Process and manage logistics transactions on Infor LN (ERP), including releasing shipments and completing outbounds and processing Purchase Orders. 
• Prepare, verify, and manage all shipping documentation (invoices, packing lists, PODs, BOLs, CIPL, etc.) and ensure compliance with import/export and customs requirements. • Maintain accurate and organized record keeping (SharePoint), including PODs, processed outbounds, and all related shipping documentation. 
• Liaise with suppliers, warehouses, transport providers, and internal teams (procurement, production, sales) to resolve delivery issues and align supply with demand. 
• Facilitate inventory movement and support stock control processes. 
• Expedite urgent orders and manage delivery priorities. 
• Track logistics costs and identify opportunities for cost savings and process improvements. 
• Monitor performance, record delays, and support continuous improvement initiatives within the supply chain. 
• Submit signed PODs to finance for Invoice and payment processing. 
• Ensure compliance with all safety regulations and company policies in logistics, transport, and warehouse operations, actively promoting safe handling and a safe working environment. 
• Perform all other ad-hoc duties as required by management.
• To coordinate logistics operations and ensure the efficient and controlled administration of imports and exports, while providing timely and accurate feedback to customers and stakeholders on shipment status and delivery

Qualifications & experience:

• 3 years Logistics Management diploma or similar post graduate diploma / degree. 
• 3-5 years of experience in logistics within a similar Industry.

Knowledge:

• Excellent knowledge of all Logistics policies and procedures. 
• Good knowledge of import and export operations and thorough understanding of procurement processes and corporate governance requirements. 
• Detailed knowledge of import and export documentation procedures and requirements. 
• Working knowledge of legal regulations and ISO requirements.  Knowledge of INCOTERMS and Customs procedure codes

Skills:

• Excellent communication and negotiation skills. 
• Proficiency in Microsoft Office and Logistics software. 
• Good planning and organizational skills. 
• Strong problem-solving skills. 
• LN Infor or similar ERP systems knowledge would be beneficial.