Reports To Head of Finance
PURPOSE OF THE ROLE:
To lead the company's procurement function: manage the sourcing, purchasing, contracting and supplier-performance cycle in line with the approved procurement procedure, financial controls, budgets and Head of Finance/Group Operations Director instructions.
The Procurement Manager is the primary point of contact between the company and its suppliers of goods, services and capital items, and is accountable for cost-effective, quality-assured and timely procurement that supports manufacturing output.
DUTIES AND RESPONSIBILITIES:
Manage purchases and costs in accordance with financial controls, procurement procedures, approved budgets and board / Group instructions.
Cultivate and maintain good working relationships with suppliers, service providers and contractors.
Resolve vendor or contractor grievances and claims against suppliers.
Review the selected strategic suppliers / service providers on their supply, delivery and pricing, in accordance with prescribed procurement procedures.
Negotiate costs and best pricing for purchases made, whilst ensuring quality of goods and services procured.
Maintain and update the Approved Suppliers List (ASL) and their certification / accreditation, delivery times, and potential future development.
Work with all Heads of Department to prioritise procurement of supplies effectively and timeously against the production plan.
Represent the Company and annually review suppliers' agreements or contracts to ensure compliance to contracts, terms of supply and company policies.
Develop and implement purchase and contract management instructions, policies and procedures.
Participate in the development and specifications for equipment, products or substitute materials where applicable, in conjunction with engineering and production.
Maintain the integrity of the financial / ERP accounting system (e.g. Evolution) in terms of pricing, costing and supplier terms.
Ensure the storeroom is sufficiently stocked with minimum stock levels as per agreed levels, and that replenishment is planned and ordered in good time.
Prepare, issue and adjudicate Requests for Quotation (RFQs) and Requests for Proposal (RFPs) for both local and international supply;
Manage import and export logistics, customs clearance (SARS), foreign-exchange exposure and cross-border supplier compliance (including inbound and outbound documentation, certificates of origin and SADC / EU / Asia origin rules);
Evaluate quotations on price, quality, BBBEE, lead-time and total cost of ownership; recommend awards within the delegation of authority.
Compile and submit weekly and monthly procurement reports to the Group Operations Director: spend, cost-savings, supplier performance, open POs and aged creditors.
Drive continuous improvement of the procurement function: cost-savings initiatives, supplier-development programmes, process automation and full compliance with the Business Management System,
AUTHORITY:
Recommend and approve supplier awards, contract renewals and Approved Suppliers List additions/removals within the procurement delegation of authority; escalate to the Group Operations Director as required.
Authority to instruct the staff responsible for inventory counts to perform re-counts if necessary.
Authority to manage import / export logistics, customs clearance, foreign-exchange transactions and cross-border supplier compliance within the procurement delegation of authority; escalate material FX exposure and customs disputes to the Group Operations Director.
Recommend and approve inventory adjustments, strategic sourcing decisions and supplier development support within the delegation of authority; escalate to the Group Operations Director as required.
To Identify and report potential risks and opportunities in accordance with the Company's ERMF policy. Report proposals to Group Operations Director