Permanent - Procurement Assistant - Ekurhuleni (East Rand) - South Africa

Overview:

Position requires a highly organised and proactive Procurement Assistant to support our Procurement Department. This is an excellent opportunity for a junior candidate who is administratively strong, enjoys working in a fast-paced manufacturing environment, and is looking to build a career in procurement and supply chain management.

The successful candidate does not need extensive procurement experience but must demonstrate exceptional organisational ability, attention to detail, confidence when dealing with suppliers, and a willingness to learn.

Key Responsibilities

• Prepare and issue purchase orders.
• Obtain quotations from suppliers.
• Follow up on outstanding orders and deliveries.
• Maintain accurate purchasing records and supplier documentation.
• Update procurement spreadsheets and ERP/system information.
• Communicate with suppliers regarding pricing, delivery dates and order queries.
• Monitor order progress and escalate delays where necessary.
• Assist with supplier onboarding and documentation.
• Support inventory replenishment activities as directed.
• Liaise with Production, Warehouse, Finance and other departments to ensure material availability.
• File and maintain procurement records accurately.
• Perform general administrative duties within the Procurement Department.

Minimum Requirements:

• Grade 12 (Matric).
• Relevant qualification in Procurement, Supply Chain, Logistics, Business Administration or similar will be advantageous but is not essential.
• One to three years’ experience in an administrative role; procurement or purchasing experience would be beneficial but is not mandatory.
• Good working knowledge of Microsoft Excel, Outlook and Word.
• Experience using an ERP or purchasing system would be advantageous.
• Strong computer literacy.

Candidate Profile:

The ideal candidate will demonstrate:

• Excellent organisational and administrative skills.
• High attention to detail and accuracy.
• Confidence in dealing with suppliers and following up on commitments.
• Strong communication skills, both verbal and written.
• Good numerical ability.
• Ability to prioritise multiple tasks and work under pressure.
• A proactive attitude and willingness to take ownership of assigned tasks.
• Reliability, integrity and a strong work ethic.
• Confidence to ask questions and challenge suppliers professionally when required.
• Ability to follow established processes while identifying opportunities for improvement.

Personal Attributes

We are looking for someone who is:

• Highly organised.
• Methodical and disciplined.
• Assertive without being confrontational.
• Curious and eager to learn.
• Calm under pressure.
• Self-motivated.
• Able to build professional relationships with suppliers and colleagues.
• Dependable and consistent in delivering accurate work.

Career Development

This role offers an excellent opportunity for someone who wishes to develop a long-term career in procurement and supply chain management. The successful candidate will receive exposure to purchasing, supplier management, inventory planning and broader supply chain processes, with opportunities to grow into more senior procurement responsibilities over time.