Temp Contract - Credit Controller - Johannesburg (Incl. Northern Suburbs) - South Africa

Position Summary

Manage and coordinate the credit control function for the Company in line with the company’s credit policy. Ensuring a healthy cash flow and minimising bad debt.

RESPONSIBILITIES:

• Develop, implement, and enforce robust credit control policies and procedures to improve efficiency and mitigate financial risk.
• Ensure that the credit application is kept up to date with current legislative requirements.
• All credit applications are to be completed in full by the customer, evaluate the creditworthiness of new and existing clients, set appropriate credit limits, and adjust them based on performance and risk factors, in accordance with Credendo. Approve the account on SAP. Inform the Customer and Sales of the approved limit or rejection.
• Process and maintain customer master-file records in SAP, while also maintaining the customer’s file.
• Responsible for the collection of all monies due on accounts, processing the allocation of receipts in SAP to the individual debtor’s accounts.
• Sending out the debtor's statements monthly. This may include copies of tax invoices,  credit notes and proof of deliveries.
• Submitting weekly Schedules to Spar Build IT Group, together with invoices.
• Submitting weekly Adeo/Leroy Merlin invoices to be uploaded.
• Statement & Invoices to Carpet Purchasers immediately after month end allocations
• Excel statements to be submitted with a PDF statement before 7^Th of new month.
• Confirming Sales of the previous month and submit to EST & Mica by the 7^th of the new Month.
• Verify and check Rebate deductions.
• Responsible for reconciling individual debtors’ accounts/statements as well as the debtors' control account.
• Responsible for following up on all customer queries and initiating any adjustments to the debtor’s account.
• Prepare and initiate monthly meetings to review the overdue report with necessary commentary to Management. In consultation with the Finance Manager, decide on possible courses of action to follow on the overdue accounts.
• Issuing of Dunning Notice to all delinquent customers.
• Maintain DSO.
• Prepare and submit a report of all debtors who are trading over their approved credit limits with necessary commentary to Management monthly.
• Liaise with Sales and Customer Service and ensure the integrity of the debtor’s balances and that problems/queries are timeously solved.
• Ensure compliance and adherence to the terms of the Credendo contract.
• Submit Credendo insurance claims and manage the entire process until payment is received.
• Prepare weekly collections forecast for the cash flow and submit to the Finance Manager.
• Where sales orders in SAP are blocking due to debtors trading over their limits or payment terms, or a combination of both, resolve with customer and sales rep for payments to be made
• Submit monthly age analysis to sales reps.
• Build and maintain strong, professional relationships with customers and other key stakeholders.
• Have working knowledge of foreign debtors and the various types of payments, such as irrevocable letter of credit, completion of BoP forms for foreign incoming funds and an understanding of necessary SARB regulations.
• Provide all necessary debtor information to the external auditors during the annual financial year-end audit
• Reconciliation and processing of credit card transactions.
• Implement effective and efficient ways of working to bring a value-added service to the business.

1. Minimum qualification required:

• Related Bookkeeping/ Accounting diploma or Degree

2. Business skills

• Credit Control experience handling key retail accounts (BUCO, BUILD IT, Massmart, Mica, EST) as well as independent customer accounts and Cross border accounts are advantageous
• SAP experience
• Intermediate Excel & Microsoft Office knowledge and application
• Math Skills: The credit controller job requires a decent level of mathematical skill which finds regular use in reconciliation of accounts and handling of debtor ledger
• Decision Making Skill: Credit controllers can develop and implement appropriate strategies necessary for the settlement of client debts
• Communication Skills: They are well versed in communicating with debtors to facilitate periodic debt repayment

3. Other attributes:

• Good Time Management skills, able to plan efficiently to meet deadlines.
• Team player
• Able to work accurately in a fast paced, high-pressure environment
• Multi-tasking
• Respectful, self-disciplined, motivated, shows & takes initiative
• Ability to work overtime when required
• Integrity and trust
• Good communicator