Permanent - Bid Manager - Randburg - South Africa

Managing the end-to-end tendering process for cleaning and hygiene service contracts.

This includes identifying opportunities, coordinating bid responses, ensuring compliance with client requirements, and developing winning proposals that highlight service quality, innovation, and cost-effectiveness.

Core Responsibilities of a Bid Manager

• Opportunity Assessment

• Evaluate tender/RFP opportunities and decide on bid/no-bid

• Align opportunities with company strategy and capacity

• Bid Planning & Strategy

• Develop bid schedules, timelines, and resource allocation

• Define win themes and competitive positioning

• Stakeholder Coordination

• Ensure all sections of the proposal are complete and consistent

• Compliance & Quality Control

• Check that all requirements are met  - mandatory forms, certifications

• Conduct compliance reviews, content reviews, and final quality checks

• Proposal Development

• Oversee drafting, editing, and formatting of bid documents

• Ensure clarity, persuasiveness, and alignment with evaluation criteria

• Submission & Post-Bid Review

• Manage final upload or delivery before deadlines

• Lead post-submission analysis to improve future bids

• Diploma in Business Administration, Marketing, or related field preferred

• 2 - 4  years of experience in bid management, sales, or business development in the cleaning services industry

• Proven track record of successfully securing contracts and managing bid processes

• Analyzing bid documents and requirements to develop winning proposals

• Collaborating with internal teams to gather necessary information for bids

• Managing the bid process from start to finish, ensuring deadlines are met

• Building and maintaining relationships with clients and stakeholders

• Conducting market research to identify new opportunities for business growth

• Monitoring industry trends and competitor activities to inform bid strategies

• Excellent written and verbal communication skills

• Strong project management and organizational abilities

• Attention to detail and ability to work under pressure

• Proficiency in Microsoft Office Suite and bid management software

• Negotiation and persuasion skills

• Ability to work independently and as part of a team