Reporting to the Financial Manager
Purpose of the role:
To manage daily financial records of the organization to ensure accurate record-keeping and strict compliance with accounting standards. Your duties will include but not limited to preparing journal entries, statement of financial position recons, maintaining accounts receivable and accounts payable, maintaining fixed assets register and preparing financial reports.
Duties & Responsibilities:
Debtors:
Obtain remittance advices for each payment received and allocate accurately
Identify and resolve queries between remittance advices and payments
Attend to customer queries and contact customers regarding payment
Reconcile Debtors age analysis to the GL monthly o Print and mail Debtor’s statements monthly
Perform system housekeeping regularly (e.g. contact person’s address change, new customer loaded on system etc.)
Print the Age analysis from SYSPRO weekly, export to Excel and add comments explaining transaction history and promise to pay.
Creditors:
Capture Creditors’ invoices and information on SYSPRO
Attend to queries to obtain required documentation, resolve short deliveries and pricing issues, etc.
Contact suppliers regarding payment
Prepare monthly reconciliations with all supporting documentation attached (including the remittance advice after payment has been effected) and file accurately.
Clear the GRN suspense account and follow up on credit notes
Inventory:
Perform stocktakes
Do cost changes
Do stock adjustments
Fixed Assets:
Maintain fixed assets register
Bank:
Process Cash Book
Daily Bank Reconciliation
Follow up on reconciling items
Other:
Adherence to all company policies, procedures and standards operating procedures and ensure familiarisation with all available amendments and training.
Stop non-conforming debtors’ and creditors’ documents and report this immediately to immediate management
Inform immediate management of any breach by any person to company policies, procedures or SOP’s
Other administrative and ad-hoc duties (switchboard relief, filling etc)