Personal Assistant / Administration / Customer Service (Any)

Various Temp assignments 

• CEO left his position and moved to assist in Gifting and Technical Equipment and Marketing.
• Collate internal newsletter with information and story updates monthly.
• Book flights/accommodations/car hire.
• Organise daily lunches for Managers, and Kosher meals for Jewish Managers
• Set up for client product training, issued visitors security tags.
• Assist ad hoc – CEO/COO/ Financial Manager/ Directors.
• Overseeing facilities problems and rectifying with contractors.
• Coordinated 702 Walk the Talk 2014 for staff.
• 94.7km cycle challenge for cyclists at work and other smaller functions.
• Coordinated yearly conferences and year end functions with HR team for entire company, including branches around South Africa.
• Organised end of year (2015) Bounce event for Joburg and Pretoria branch.
• Board packs and MANCO packs for monthly meetings.
• ADHOC duties for branches.
• Assisted Marketing with photo shoot for 2015 and 2016 product catalogues.
• Coordinating Summer Festival Campaign bags Oct 2017.
• Assisted with year end functions. Caterers, long service certificates, awards, flights, alcohol.
• Preparing Rep packs for new product releases every 3 months- branding, packaging and dispatching.
• Ordering branch showroom products, procurement and marketing.
• Reps marketing packs, assisting with launches for Amrod and Wizard. And launches with Zambia showroom.

Aug 2013 – May 2014                       

Temping – various short term assignments (Manitou/ Donaldsons/ Wizard Collective).

Assisted Sales Manager & Product Manager.

• Co-ordinated meetings, conferences and staff training (catering, accommodations, flights etc).
• Monitored new website and updated.
• Designed artwork for advertising specials, hanger labels and promotional flyers.
• Distributed data sheets & catalogues to all branches.
• Made up and distributed product brochures.  Set up product displays for Agri stores.
• Ran reports for Managers.
• Also assisted Footwear Manager to distribute displays and footwear leaflets to all nine branches within South Africa.
• Set up road show samples.
• Assisted reps with company forms, petrol cards, samples etc. 
• Dealt with petty cash (purchasing milk and cleaning supplies) and casual wage payouts. 
• Dealt with BEE supply forms. 
• Catered for in-house training seminars.
• Booked floor space and decor for various exhibitions (Safeconex, Noshcon)
• Was appointed Editor for the “ATTITUDE” North quarterly newsletter.  Information had to be taken from branches, message from MD, safety hints, sales reviews and stories for the issues, and forwarded to printers.
• Organised various work functions i.e. Cansa day, casual days, etc – North’s staff collected and donated R5000 from fundraising drive within all the 11 branches.
• Also organised 50th celebration weekend for all staff from all branches within South Africa, when North Safety turned 50 years, in December 2005. (I was the sole organiser for the function and had to deal with hotel bookings for weekend, flights, coach from Durban to Joburg, teambuilding event, logo caps and t-shirts for teambuilding, prizes for long term staff, lunches, refreshments, gala dinner, band, flowers and company cake).  
• Assisted the new General Manager, Mr Robert McCrory, when he joined the Company beginning of 2008.
• Assisting with termination of employment (in administrative capacity – e.g. retirement, resignation, dismissal, etc. – ensure correct paperwork completed accurately and submitted to HR.
• Arranging meetings – distribution of agenda, minute taking at meetings and timeous distribution of minutes to all attendees afterwards.
• Responsibility to ensure leave forms submitted on time and sent to HR.
• Ordered and logo’d staff shirts.
• Organised marketing banners, flags, tshirts, caps for The Umko MTB Challenge 14th Nov 2010 - North sponsorship.
• Ordered and logo'd golf shirts for golf days.

Various Short Term Assignments/ Different Co’s (2003-2005)

Oct 2005 – Dec 2005 (temp)        

North Safety Products

Temp Receptionist

Answered switchboard, sorted mail, ordered stationery, food, toiletries, groceries, all reception duties.

• Reception maternity cover
• Opened mail and distributed to various departments
• Sent parcels regionally via courier service
• Answered busy switchboard for 3 different departments

• Updating calendar for meetings, vetted calls, ordered stationery, local and international travel bookings for all departments in Joburg as well as regional. 
• Ordered food and caterers.
• Assisted other people in the various departments, dealt with mail, email queries, customer liaison. Organised conferences, hotel bookings.
• General all rounder.

Feb 2004- Oct 2004 (temp)          

Technical Assistant

• Assisted in technical spares department
• Despatched technicians to do repairs
• Ordered spares from Japan and Germany
• Assisting GM when his PA was on leave
• Client liaison
• Filing
• Assisted in 4 different departments
• Reception duties

• Checking email correspondence with members
• Assisting with bank benefit, pension, resignations
• Updating members address list
• Ordering in-house luncheons and refreshments for meetings
• Posting newsletters at airport to pilots
• Filing
• Assisting with AGM meetings and various other meetings
• Taking minutes
• Setting up simulator training
• Organising qualified pilots from Association to oversee training of new cadets
• Electronic transfers and payments when accountant off sick

• All admin / reception duties
• Printed payroll, payslips and cheques
• Ordered stationery, uniforms and safety work wear, luncheons and  bus transport for stock takes
• Sent out correspondence to head office
• Scanning and emailing timesheets
• Maintaining filing system
• Issuing and receiving timesheets
• Assisting clients and workers
• Maintaining petty cash
• Purchasing groceries
• Typing correspondence
• Signatory on cheques

• Trained SUN and Cresta hotel staff, in intensive 2 day customer services, sales seminar, using visual aids

• Dealt with all correspondence
• Orders
• Client liaison
• Despatched goods
• Invoiced clients

• Helped Company move premises
• Changed company name
• Renewed accounts
• Couriers
• Travel arrangements
• Corporate bookkeeping
• Filing
• Updated address database
• Correspondence
• Assisted Company Secretary with notarising documents

• International travel bookings and itineraries
• Ordered couriers, stationery, in-house luncheons
• Settled accounts
• Administrative function
• Corporate bookkeeping
• Filing
• Client liaison
• Served tea / coffee

• Dealt with international clients, cheque payouts, account ledgers, administration, audio typing, and all aspects in the office.
• Minutes of meetings.
• Catering for meetings.

May 89 – Dec 89                                              

Secretary / Receptionist

• Dealt with all secretarial duties
• Ordered stationery
• Organised travel itineraries & bookings
• Updated the cash ledgers
• Organised in-house luncheons
• Client hotel bookings
• Travel arrangements

• Client liaison
• Ordered stock
• Invoiced clients
• Banking
• Despatched goods
• Checked on imported fabrics & accessories

• Receptionist for family owned business
• General reception duties
• Client bookings
• Cashier,
• Ordered stock