Finance Associate (Accountant)

Initial Role – Balance Sheet Reconciliations
Reconstructed 3 years back reconciliations of balance sheet accounts for 6 entities.
Restructured Role: Senior Accountant for 3 Entities
Compiling Cashbooks
Processing AP transactions for the restaurants stock and adhoc purchases
Compiling and reviewing Daily and Monthly Cashups
Intensely involved in Budgets Preparations and Budget templates.
Used IDU to enter budgets. Continuous discussions with Operations to bring Budgets in Line with  projections and forecasts

Month end processing includes:
Processing Depreciation on Sage X3 for 6 Entities
IFRS16 month end journals and reconciliation thereof for 6 Entities
IFRS 15 Month end Journals
Processing Open PO Accruals
Bank Processing and Reconciliations
Petty Cash Processing and reconciliations
Point of Sale Month end Turnover Processing
Mr D and Uber Commission Processing of journals
Monthend Stock Counts and Revaluation of Stock Accounts
Processing Accruals
Balance Sheet Reconciliations
Cashflow Projections
Compile Monthly Management Packs for Executives and commentary on variances in Income Statement

Achievements
Trained new Accountants on Processes
Streamlined Accounting Functions and brought structure to the department
Introduced Pivot Tables and new way of reporting for Managers to review their respective GLs
Produced SOP for Accountants
Involved with AP department and synchronization of AP with Accountants
Introduced New Management Accounts with Budgets, GL details YTD and projections for Marketing Department

Managing and leading the Accounting Team in Malawi.
Managing cashflows and initiating cost saving initiatives.
Compiling budgets and forecasts on a quarterly basis.
Processing cashbooks for operations in South Africa.
Managing accounting records and processes in South Africa.
Managing and processing monthly payroll and attend to the preparation of monthly board packs.
Analysing income statements and balance sheets.
Interpreting financial results and reporting systems.
Responsible for all reporting on a monthly basis up to group level.
Opex analysis, enacting change and drive costs down.
Assessing company’s financial reporting systems.
Providing assistance with upgrade to new version of Sage200 ERP.
Driving and leading change in accounting policies and practices.
Controlling and maintaining the fixed asset register.
Preparing and reviewing profitability analysis.
Enforcing financial policies, procedures and related internal control policies (also implement internal audit recommendations)
Identifying and implementing improvements to strengthen the financial health of the business.

Malawi Operations:
Compiling daily sales analysis.
Approving OPEX for 22 Shops on a daily basis.
Managing the daily processing of Creditors and Debtors.
Liaising with the Senior Accountant daily on processes and accounting allocations.
Authorizing daily payments and petty cash.
Managing cashflow requirements on a daily basis.
Creating monthly management reports.
Setting up cost models for Products and Food Services businesses
Review Salaries and Payroll Department
Manage debtors function and collections
Manage monthly and quarterly stock takes remotely and physically in Malawi

 
South Africa Operations:
Processing the cashbook for 2 South African operations.
Authorizing and posting supplier journals.
Calculating and submitting VAT201 and Emp201 submissions.
Creating monthly management reports.

 
Accomplishments & Project Involvement:
Worked with developers in Malawi and created automated Sales Reports.
Worked with software engineers in Malawi and improved the Point of Sales Reports and increased usage of automated reports.
Oversaw the implementation of Sage 200.
Identified key aspects of incorrect accounting practices.
Worked with Accounting Team and brought them up to speed with proper accounting procedures.
Changed processes and procedures to align Accounting Team with GAAP.
Revamped electronic reports to improve accountability and processes and aligning job functionality with the reports
Created a one click reporting standards from manual printing and reporting.

Managing financial processes for 7 companies.
Consolidations of 7 companies for management reports.
Managing, leading and motivating 2 cashbook clerks, 1 creditors supervisor, 3 creditors clerks and 1 assistant account.
Managing daily creditors and debtors functions.
Managing issues of 16 branches country wide.
Working with ISO and ensuring compliancy of all branches and staff.
Authorizing expenses before they happen, ensuring they adhere to company policy.
Authorizing payments to the value of R20 Million.
Liaising different banks for various operational needs such as overdraft facilities, user add on’s, electronic banking enhancements, ERP System and bank file integration.
Managing debit allowed to customers. Authorization level at R500 000 and below.
Authorization of creditors recons, debtors journals and credit notes and refunds.
Bank authorisation of credit card refunds and Supervisor level.
Analysing Income Statement and Balance Sheet Accounts.
Conducting VAT recons and reviewing data integrity
Compiling monthly Management Accounts (MFR) to Hudaco Group.
Analysing, compiling and submitting monthly exposure reports to Foreign Transactions.
Compiling Budgets as per Hudaco requirements for half year revised and full year.
Working with internal and external auditors to complete year end audit.
Competing Year End pack for the Group.
Ensuring creditors compile relevant documentation for Tax Schedules(monthly)
Completing IT14SD – Yearly Tax recon for the Group.
Compiling Annual Insurance Declaration for Hudaco Group.
Extracting Reports from Syspro Tables for Sales Analysis.
Preparing ODBC for reports for Year End Packs.
Running month ends on Syspro to ensure roll over and sub modules are in balance and ready for new month.
Creating Management Accounts from Syspro Tables that are fully automated.

 
Accomplishments & Project Involvement:
Revamped reports using macros to automate processes.
Coached employees on new formulas which made reporting easier.
Coached employees on new methods of how to extract reports from Syspro to use for daily functions.
Used Syspro tables to extract data for reports that Syspro don’t have at user level.
Oversaw complete Financial Director functions during Covid19 lockdown when the Director resigned.
During lockdown, I held daily teams’ meetings to manage staff output.
Managed Creditors and Debtors outputs online from staff working from home.
Managed Cashflow at half year end which required negotiating with suppliers for extended terms.
Automated paperless creditors reconciliations and online signing.

Key Functions & Responsibilities:
Preparing and entering journals
Preparing Balance Sheet Reconciliations.
Attending to auditors during half year and full year audit.
Signatory on Bank Account for division.
Analysing Income Statements for 33 branches on a monthly basis. This required finding once off items that would have negative effects of future projections. Also, managing branches expenses and highlight poor spending methods.
Involved in the annual budget process. Used IBM Analytics IBP.
Consolidations of different branches for Management Reporting.

Accomplishments & Project Involvement:
Enhanced Income Statement Reports for 80 Branch Managers to be able to provide one report with Details, Budgets, Prior Year figures as well as trend analysis ratios.
Because of the Advanced Excel skills, I was tasked to assist the debtors department to be able to produce their reports in shorter periods of time and be able to analyse data more.
Developed Macro driven Excel workbook to automate a 3-week task to 5 minutes.
Trained staff with Excel and better ways of managing data and better and smarter methods of working.

Accountant/ Regional Atm Co-Ordinator
July 2015 - March 2017 
Managed reconciliations for 44 branches and 750 ATMS.
Managed Head Office Co-Ordinator’s to ensure all reconciliations were done correctly.
Trained and prepared training material for staff and branches.
Implemented Macros in Excel to automate tasks for 44 branches, 5 head office staff members and 2 internal auditors.
Produced daily statistical branch reports so that Executive Management could make informed decisions.
Implemented new forms and processes for branches to follow as part of strategy to work simpler, better and faster.
Developed Macros to automate tasks to extract reports.

Accountant
April 2015 - June 2015 
Compiled and processed 4 Corporate Credit Card Accounts.
Compiled charges in Excel and set up journals to upload to SAP.
Liaised with Procurement and Suppliers and resolved disputes with credit card charges.
Compiled scheduled to account for VAT for Travel accurately.
Processed charges to correct business areas.
Compiled 1st Interim, 2nd Interim and Final Bank Reconciliations.
Processed all relevant bank entries and advised Credit Controllers, Salaries, Administrators and Accountants to process entries and to ensure that bank GL is cleared and balanced.
Compiled and submitted PAYE for 2 companies.
Compiled VAT files for VAT submission. Included compiling VAT reasonability tests.
Reviewed monthly Revenue Journals and the posting thereof.
Processed Monthly Intercompany Admin and VAT journals.
Processed Asset Transfer Invoices and Asset transfer VAT journals.
Compiled MOS Reports (Income statement Reports) on a monthly basis to provide accurate reporting per business area and per Region.
Compiled analytical reviews of consolidated MOS reports.
Captured Lease agreements in CIBM program. At month end, compiled reports to verify lease on lease schedules against actual lease payments via bank. Provided feedback to CFO with regards to discrepancies.
Compiled Board Packs for 7 companies. This involved exporting Income Statement and Balance Sheet information from SAP and summarizing it into Excel Board Packs.
Compiled, requested and provided VAT Schedules and VAT documents for VAT Audits.
Uploaded documents to SARS Efiling.
Compiled and requested Tax Clearances Certificates for 44 companies.
Provided Audit samples to auditors for VAT audit.
Compiled ITA34 and Statement of Accounts for auditors for yearly audit.
Assisted Accountants with complex spreadsheets for audit.
Assisted with and compiled Annual Financial Statements (AFS). This involved retrieving data from SAP and summarising data in AFS word document to be published.

Accounting:
Reviewed Creditors and Debtors age analysis.
Reviewed monthly critical debtors and creditors reconciliations and advice on ways to reduce Debtors and Creditors days.
Oversaw balance sheet reconciliations, consolidations and budgets.
Cashbook compilation and reconciliations. This entailed capturing transactions from Bank Statements and allocating to correct Debtors, Creditors and General Ledger Accounts.
Compiled and maintaining the Fixed Asset Register in accordance with GAAP and IFRS.
Analyzed revenue and expenditure trends and recommended appropriate budget levels and ensured expenditure control with detailed analytical review.
Identified, controlled and escalated potential risks which may have led to increased costs.
Maintained the general ledger, including the preparation of journal entries, coding invoices, accounts, analysis and reconciliation, closing books monthly, setting up new accounts.
Forecasted, managed and optimized financial resources, ensuring all expenditure is in line with the agreed budget.
Assisted clients with monthly journals, accruals, depreciation, Amortization of prepayments, provision for bad debts, calculation of intercompany loan account interest and reallocations.
Compiled weekly and monthly Sales Analysis packs for review meetings.
Cost Centre and Profit Centre Analysis and detailed compilation of major deviations.
General Ledger Accounts Analysis encompassing monthly expense analysis in preparation for Bi-Yearly and Yearly Submissions.
Assisted with the preparation of Monthly Management Accounts.
Handled all appropriate tax forms and reports with government agencies e.g. VAT, RSC and all statutory payments.
Attended to Monthly, Bi Monthly, Quarterly submission of VAT.
Assisted with the preparation and submission of Audit Packs.
Assisted External Auditors at year end, this included the preparation of schedules, invoices and explaining supporting materials and procedures
 

Project Management and Business Analysis:
Analyzed current procedures and provided a detailed and summarized process flow.
Compiled Business Requirement Document (BRD) for the Finance Department. This entailed compiling PowerPoint Presentations and Excel Process Flow Charts of the current procedures and the proposed changes to present to stakeholders.
Created Standard Operating Procedures for Clients Finance Departments
Trained staff to utilize SAP, Accpac and Syspro more efficiently. This includes: utilizing Variants, setting up standard screen for reconciliations and remittances. Utilizing import functions and copy and paste from excel rather than actually capturing line items.

 
IT /Software/Hardware:
Maintained and administered financial and payroll databases.
Maintained Software and Hardware systems and electronic filing systems.
Maintained data storage on the main server.
Ensured that risk assessments were carried out through detailed analysis and ensured that effective remedies were implemented and measured.

 
Payroll Management:
Full processing of salaries including Leave, Overtime, Reimbursements (Travel, Accommodation and Subsistence Allowances) and Commissions, Pension, Medical Aid
Managed processing of payroll.
Monthly export of salary file for preparation of monthly salary journal.
Monthly submission of PAYE, SDL, UIF and RSC.
Bi Yearly and yearly submission and reconciliation of EMP 501.
Analyzed Salary data from VIP for Audit Packs – Salary Analytical Review.

Assist the ECM team in setting up a separate legal entity
Conduct assessment on the SYSPRO 6.0 system and it viability for the organization
Learn the complete Syspro system and implement policies and procedures for the team going forward
Create and implement policies and procedures for the team
Complete financial reporting to General Ledger
Business Analyst Functionality:
Setup up legal entity from Business Plan
Setup up Syspro database for legal entity
Setup reports : Sales Invoices, Statements, Reports the are suitable for the
basic functionality of the entity

Accounting:
Managed 2 creditors clerks and 1 assistant accountant.
Cash Management – R1.5 billion per month.
Monthly intercompany Debtors Invoicing – Local and Foreign Transactions.
Prepared and analyzed monthly Vodacom and Nashua cell phone accounts for Head office and Divisions.
Monthly journals, accruals, depreciation, Amortization of prepayments, provision for bad Debts, calculation of intercompany loan account interest and reallocations.
Assisted FM with Budgets for departments. Assisted each department with schedules for Budgets and possible errors in budgeting and further checking any possible acquisitions that would affect their budgets.
Compiled excel reports to show variances in Budgets and Forecasts.
Uploaded Trial balance to Corpsmart (Tax Schedules) and updated tax schedules.
Completed monthly financial checklist and interest schedules.
Compiled and submitted Preferential Procurement Reports for both companies.
Authorized creditor payments.
Assisted with Audit Packs and completed submission of Corpsmart Schedules.
Completed quarterly cross company reviews : DTS North West , SCS Auto and Software and Consulting.

Business Analyst Functionality:
Completed SOP for Head Office Finance Department.
Ensured that the ERP system (Baan) integrates data and financial processes systematically by ensuring that employees are made aware of the correct financial processes to follow to ensure that the ERP systems functions systematically.
Optimized and systemized processes within department to improve individual performances and reduce time wasted on preparing information but utilizing time to analyse data.
Simplified back office processes: Vodacom Analysis (+ 500 users) and Nashua Mobile users(+ 200 users) – created macro driven excel spreadsheets to integrate data retrieved from Vodacom and Nashua mobile website into a spreadsheet to analyse spend per employee and also this highlighted over 150 dormant accounts that was being paid for.
This has saved the company R35000 per month.
The spreadsheet was able to assist the Procurement department to analyse if the contracts for each employee is applicable to job grading and usage and the report as gave the procurement department a BI tool to manage a commodity that was not under control.
Created month end process flow to ensure duties could be completed from 1 week to 2 days. This involved a detailed process flow documentation of each individuals functionality and their role utilizing the ERP system.
Conducted individual interviews with the employees and the other departments to identify potential risks.
Documented the entire process into SOP and do a trial run.
The project was effected methodically and within 1 month the financial department was working effectively with Procurement, IT and international divisions.
Corpsmart Tax Software developed by Deloitte to capture Tax Schedules on a monthly basis. I integrated The Tax Software with BAAN so that the accountants could export data from BAAN then download this data into a macro driven excel spreadsheet. The excel spreadsheet was then converted to .csv file that could be easily uploaded into Corpsmart in the required tax schedules.
Assisted procurement department with complicated spreadsheets – BEE reports exported form BAAN and then manipulated into excel linked to a master database file with the BEE ratings – Vodacom and Nashua spreadsheets as detailed above – exporting Creditors historical information for BEE spend.

Staff Management
Manage staff of 7 reporting to me

 
Cost Accountant
Senior Stock Controller
Sales Analyst / Stock Controller
Loss and Gain Analyst / Data Capturer
Junior Data Capturer
Customs and Excise Administrator
Debtors Clerk

 
Analysis of job functions and changes to meet audit requirements:
This incorporated analysis of job functions
Analysis of system and procedures
Bench marking targets and incentives
Reallocating tasks as per experience levels and grading
Analysis of individual requirements and future goals
Analysis of qualifications and future study requirements
Analysis of succession and future promotions
Interview with each staff member to discuss Balance Score Card
Final review and implementation
Recruitment of new staff
Setup of role profiles for current staff and new staff
Re-organise and re-structure team to improve staff performance and quality of work
Discuss and structure learning and growth
Assist staff with choice of internal courses to suite role profiles

 
Systems and Procedure Management
Constructive analysis of current systems and procedures
Reporting on problems and changes that should occur
Reporting on poor accounting practices and implement measures to improve standards in conjunction with GAAP and IFRS
Analysis of potential risks for fraudulent activities
Reviewing all current procedures
Changing all current procedures to audit requirements
Changing forms and creating links with Excel Data to create a system that could generate information from a master data base.
Changing templates to bring them in line with highest audit requirements standards
Analyzing current time taken by staff to complete functions and restructuring and developing quicker methods.
Analysing better usage of Accpac
Training staff and management on easier ways of retrieving information from Accpac
Using Pervasive to retrieve information from Accpac
Utilising BRIO Intelligence(reporting program) to drill into Accpac Database and retrieve information
Developing Pivot Tables and Macros to simplify data from Accpac and other reports
Developing Excel reports for Sales Projections, Stock Analysis, Debtors Age Analysis and Creditors Age Analysis
Utilizing the Flight Retail System (In house program) to provide accurate reports
Utilising F9 Financial Intelligence Reporter to generate Management Accounts for the 6 Airlines
Document all process and create flow diagrams and work process flow documents to promote multifunctional environment and strategise to succession planning

 
Management Accountant /Cost Accountant
Compile Management Accounts on a monthly basis using F9 Financial Intelligence Tool to drill information from Accpac.
Compile Sales Projection Reports every Tuesday for Management Meetings and for external offices in the United Kingdom, Nigeria, Kenya and Namibia
Authorise purchases for departmental stationery, computer equipment and software upgrades.
Authorise and post transactions in General Ledger, Accounts Receivable, Accounts Payable, Stock Invoices and Stock Credit notes, Stock Adjustments, Stock Write Offs, Cost Write Offs.

 
Project Accounting and Accounts Management
Ensure Accpac is correctly configured for Financial Accounting
Assist Financial Department in report writing and training thereof
Ensure all Financial Information extracted from Accpac balances to Trial Balance
Ensure correct allocations of all income and expenses
Training accounts to effectively extract information and proper analysis of accounts.
Ensure that Financial Department meets GAAP, IFRS and standard operating procedures

 
Authorisation and Levels
System Manager For NEDFOREX system
Add and delete user profiles
Manage authority levels and approval levels of users
Add and delete functionality of users
Authorisation of Accounts Payable reconciliation
System Administrator for Accpac
Authorisation of Departmental Expenditures
Authorisation of staff leave and staff study loans and expenses

Staff Management
Manage staff of 5 bookkeepers reporting to me
Implement E-Appraisal system for bookkeepers
Constructive analysis of current systems and procedures
Reporting on problems and changes that should occur
Reporting on poor accounting practices
Analysis of potential risks for fraudulent activities              
Developing and creating a macro driven file to download the bank statements file from ABSA Cash focus Banking to Excel and allow minimal manipulation of data
Changing forms and creating links with Excel Data to create a system that could generate information from a master data base.
Changing templates to bring them in line with highest audit requirements standards
Required to do a full BRD for the implementation of an accounting package.
Compile difference report showing the variance between deposits and allocations
System Manager For ABSA Cash focus system
Add and delete user profiles
Manage authority levels and approval levels of users
Add and delete functionality of users
Authorization of inter account transfers – up to R350 000.00
HPLBOSS- level 9(second highest level) – authority on ALEX System
Authorization of refunds
Authorization of staff leave and staff study loans and expenses

Daily
Cashflow / Treasury :
Reconciliation of cash-outflow / cash-inflow from different mills
Authorising cashflow forecast for the day to be sent to Tongaat Hulette Group
Analysis of daily transactions on bank statements and correct allocations to Mills.
Reconciliation of bank accounts for discrepancies and variances in cashflow
Compilation of month end Cashflow for Group and analysis thereof with regard to differences from previous months.

 
Supervise Creditors & Cashbook :
Review creditors reconciliations and ensure creditors accounts are paid timeously.
Review cashbook payments and ensure payment terms and statutory laws are maintained.
Ensure all internal controls have been adhered to and maintained.
Upload of payments from SAP to Standard Bank CATS system.
Verify payments on CATS and ensure all batches were paid successfully when payments have been released.

 
Review of General Ledger
Review of Income statement and Balance Sheet accounts.
Ensure correct costs have been allocated to correct expense accounts and cost centres.
Ensure that all reallocations have been done.
Ensure that managers are informed of such changes and the effect it will have on their budgets.
Ensure that creditors and cashbook are continuously informed of changes with regard to personal movement between cost centres and the correct allocations of expenses and VAT laws that are applicable.
Ensure that intermill accounts have been cleared on a daily basis and costs have been allocated correctly and the correct documentation has been received.
Ensure bank accounts have been cleared: (1 payments account, 2 receipts accounts, 1 miscellaneous account and 1 CFC account) = BV =R250 million
Management of Bonds and Microloans
Required to keep accurate administrative and financial accounting records for the company scheme in compliance with legislation and company policy.
Management of loan book which includes performing the following duties :-
Developing, maintaining and ensuring compliance with the rules of the Loan scheme
 Developing and applying a sound credit policy
Processing micro-loan transactions accurately and timeously
Keeping abreast of developments in the micro-loans industry as well as ensuring continuous improvement and legislative compliance of the scheme in line with such developments
Reconcile schedule received from Group and ensure that deductions for bonds and microloans are as per bank stipulations.
Keep updated with business news to ensure interest rate increases/decreases or changes in monetary policies are adhered to and maintained.
Complete journals to mills and email schedules accordingly
Resolve queries with salaries administrators and wage clerks with regard to dispute with employees.
Ensure that all bonds and microloans have been timeously paid
Liaise with Banks to ensure correct allocations of funds paid and also working with the banks to develop more effective methods of payment and better communication methods.

 
Local and Overseas Travel Expense Reconciliations
Receive claims from staff which must be authorized by head of department.
Process expense claims to SAP.
Ensure expenses are allocated correctly and VAT laws are maintained.
Ensure expenses incurred on credit cards are allocated to correct individual accounts and reconciled on a monthly basis.
Ensure that charges on Credit card statements are correct and the credit card division has been informed of any changes in staff movement or authorization levels.
Adhoc Duties
Improvise current procedures and systemize work functions in the least time possible
Create spreadsheets(using macros/formula driven/ links) to improve quality of work produced and reduce time spent unnecessarily.

 
Monthly
Balance sheet reconciliations
Print Trial balance.
Ensure intermill journals are posted and intermill accounts is cleared.
Post recurring journals and accruals(Accruals based on Actuals vs Plan report per cost centre)
Ensure narration and text are uniform. All reconciliations are direct from SAP, therefore uniformity and consistency are vital and ensures correct presentation of items in balance sheet recons.

Year End Analysis
Print Trial Balance
Prepare year end analysis on SAP.
Export to excel and make necessary adjustments to ensure schedules are as per year end pack requirements.
Reallocate any expenses if in the wrong account.
Balance to Trial balance.
Submitt to accountant for approval.
Management Accounts
Prepare management accounts for head office
Management accounts completed on Excel

 
Month end reports
Print cost centre reports and Stannic Fleet Management Analysis and email to managers.

 
Budgets and Forecasts
Capture budgets at the beginning of the year on excel per cost center.
Update actuals and forecasts monthly.
Ensure copy of fixed costs has been given to all managers on a monthly basis.
Resolve any queries of misallocations and ensure that queries are resolved within 1 week.

 
Authorisation
Posting of journals
Uploading of payment batches to CATS
Arrange meeting with creditors and resolve problems effectively.
Supervision of 2 staff members :  Cashbook clerk and creditors clerk
Supervision of 9 creditors clerks w.r.t cashflow

 
Achievements
Promoted from cashbook clerk to assistant account within 1^st year of employment
Stannic Fleet management reports and journals occupied 2 days of working. Liased with stannic and created Excel Spreadsheet that now the function can be done in 1.5 hrs. And with 150 reports, the account is now managed “paper less”.
The company has 160 cell phones. Liased with Nashua mobile and systemized the account and inflow of documents and distribution to the mills “paperless”.
Balance sheet reconciliations were retyped into excel and it took 3 days for reconciliations. I manipulated SAP and Excel to present the balance reconciliations  from SAP with few accounts exported to Excel where the data is manipulated as per management requirements.
I created Cash Flow Funds statement on excel for cashbook clerk to capture daily movements and balances and submit to Group.

Daily
Capture of overseas invoices received from operations on Excel spreadsheet for purchases of foreign currency
Capture of invoices on Accpac V 4.2
Liaison with Bank and directors to purchase foreign currency required for Durban and Johannesburg offices.
Calculation of Profit/ Loss on purchases.
Liaison with overseas agents via email and faxes resolving queries.
Ensure daily Foreign balances are kept as per budget and forecast.

 
Monthly
Reconciliation of creditors statements (+- 60 creditors) with a purchase value of R5 million per month and creditors ledger value of R15 million
Reconciliation of creditors age analysis to supplier statements
Reconciliation of creditors control accounts to creditors ledger
Compilation of remittance advices produced on Excel to be emailed or faxed
Application and balancing of payments received from the Cashbook
Monthly purchases analysis of Foreign Exchange and Profit and Loss.
Formulating forecast reports for Foreign Exchange required for following month.

 
Purchasing
Reconstruction and re-development of procedures
Co-ordination of operations with purchasing of Foreign Exchange
Negotiation with banks for foreign rates.

 
Authorisation
To purchase foreign exchange
Booking of exchange rates with banks

 
Achievements
Resolved 6 year query with overseas agent that required 18 different debtors and creditors accounts and negotiating a rate of exchange to minimize losses.
Created spreadsheet that calculated Profit and Loss on every invoice (w.r.t. foreign exchange) and thereby reducing losses on exchange rates.

 
Computer Packages
Accpac – Windows Version 4.2 – Accounts Payable / Accounts Receivable /  General Ledger
Microsoft Excel and Word – Office 2000
Windows 98 
Microsoft Outlook Express – Email
Microsoft Outlook Express – Calendar
Internet Banking with Standard Bank                                                                                                                                       

Creditors Supervisor
Supervise and manage Junior Creditors Clerk and various Receiving Clerks

 
Daily
Compilation of orders with delivery notes and invoices
Liaison with suppliers w.r.t any discrepancies (telephonically and by facsimile)
Issue of debit notes
Verification of calculation on invoices
Capture of invoices and debit notes on accounting package per batch
Addition of new suppliers to database as per ISO 9002 standards

 
Monthly
Reconciliation of creditors statements (+- 150 creditors) with a purchase value of R9 million per month and creditors ledger value of R22 million
Reconciliation of creditors age analysis to supplier statements
Reconciliation of creditors control accounts to creditors ledger
Printing of remittance advices and pre-check register
Application and balancing of payments received from the Cashbook
Monthly purchases analysis of major accounts on spreadsheet
Reconciliation of monthly rebates and liaison with suppliers with any discrepancies
Tonnage analysis of major raw materials on spreadsheet

 
Purchasing
Initialization of purchasing department
Reconstruction and re-development of procedures to ISO 9002 standards
Supervising various purchasing controllers and receiving clerks
Auditing suppliers by interviews
Liaison with suppliers w.r.t discrepancies

 
Imports and Exports
Initialization of contract with suppliers
Telephonic, written and e-mail correspondences
Correspondence with International Business Centre for booking of rates and supplying of necessary import documents as required
Completion of Letter of Credit, common monetary area exchange control applications
Communication with clearing agents w.r.t
Quotations and cost control
Provision of documentation (invoice, Bill of Lading, Bill of Entry, Packing List, invoice and shipping details)
Notification and monitoring of arrival of shipments
Arrangement of payments and exchange of documents

 
Authorisation
Purchases of R 5 000-00 per order
Booking of exchange rates with banks
Clearing of importation of goods

 
Achievements
Promotion from Creditors Clerk to Purchasing Officer
In 1998 received award for “Most Improved Employee”