Sales Fragrances (Steel)

Pipe and fittings – Value added division

• Fluid control Estimator and project management
• Analysing plans, bills of quantities and other project documentation in order to estimate cost
• Researching, sourcing, negotiating and obtaining the best prices and quotes from suppliers and subcontracts.
• Analysing Data that can affect costs (such as currency exchange rate and the company’s productivity rates.)
• Tendering on daily RFQs and public tenders.
• Securing orders.
• Running the project from start to finish
• Site visits and inspections
• Project kick off meetings.
• Establish deadlines and completing weekly progress reports.
• Meetings with expeditors and Quality control managers.
• Ordering of stock, buyout, placing order on subcontracts.
• WIP – create Job cards and works orders, issue out stock to subcontractors
• Approvals of drawing and raise of technical verifications for order.
• Draw up QCPs for approval.
• Arrange and attend site inspections for quality release of goods in the process until final release
• Creating packing list and release notes
• Quality control
• Compile Data book for approval
• Invoicing and filing or project.
• Assist regional Business development manager with his dairy, travel arrangements, and take mines for his meetings.
• Assist Value added sales rep with all this quotes for Mines and other customers

Key account management.

• Check and signing off quotations and letter to customer.
• Internal sales, co-ordinating emails- drafting sending and distributing internally and externally.
• Inventory control, stock control on fabricated stock items,
• Printing orders off the M2north system and SAP, doing sales orders, sales dispatch confirmation, invoicing.
• General RFQ enquiries – quotations. Public tenders – for mining projects, estimation, and costing.
• Project management once a tender has been awarded.
• Buying and sourcing nonstandard stock items, creating purchase orders and works orders.
• Price negotiation.
• Reply to customers expedite list.
• Expedite my purchase orders from suppliers.
• Back-order control.
• Customer relations. Resolving queries regarding short deliveries.
• Import orders, check shipments.
• Debtors’ queries – resolve unpaid invoices or short deliveries – credit notes
• Price, and cost sheet updates
• Filing, administration.
• Controlling all work InProgress for stock takes
• Renewing the mines annual supply contracts. Annual supply increases due to steel price increase and exchange rate increase – costing, applying for increase using SEIFSA, attending meetings regarding increase, adjust increase, approval of increase, update customer contract prices on system.
• Contract tenders for stock items for mine annually supply contract.
• Personal assistant to director, general office administration.
• Release funds, 2nd release on the company bank.

• Data capturing of invoices
• Checking for missing documents
• Outstanding on daily basis

• Personal assistant to the CEO and Regional Admin Manager
• Secretary to sales reps.
• Weekly Wages (45 staff members).
• Approving sick leave and annual leave, updating leave schedule.
• Control and updating Personal files.
• Typing quotations for sales reps and sending out to customers.
• Updating contract pricing.
• Typing letters and memorandums.
• Controlling of purchase orders and expediting outstanding purchase orders.
• Field defect reports on quality control on products.
• Typing reports sending to head office complete with samples for testing.
• New product developments a field sample trail reports.
• Control of workmen compensation (The compensation commissioner) handling documents and sending documents.
• SA cargo (waybills) arranges collection for stock and documents sent from head office in Durban.
• Handling of old and new company cell phones documentation. Handling of old and new petrol cards for company, renewals.
• Update weekly OD reading on the Bandit security system for all dispatch vehicles.
• Schedule services for company vehicles, booking at dealerships.
• Tracking vehicles on the bandit security system as per management request.
• Standard bank fleet management vehicle transaction report – checking petrol slips.
• Sending insurance claim forms, for company vehicle accidents, to head office.
• Filling of paperwork for company vehicle accidents and all documents about vehicles.
• Updating vehicle records, license expiry date and services.
• Documents and collections for vehicle that are returned to head office fleet management.
• Control paperwork and file for new vehicles received.
• Handing out and controlling fines for company vehicles, ensuring fines are paid.
• Pulling of Data sheets and MSDS for reps and all customers, as per telephone or email request.
• Sending certificated to customers like BEE, Tax clearance.
• Taking minutes of disciplinary hearings, and company meeting.
• General Admin duties and filing.
• Updating and distributing a switchboard relief schedule and screening and answering call for the CEO and regional manager as well as reps.
• Arranging year end functions, and company promotions.
• Booking accommodation and flights.
• Manage the regional training centre, ensuring guests are invited, and that they have accommodation, making booklets, ordering food. Ensuring training centre is clean and ready.
• Branch human resource.
• Telephone management.
• Client Liaison.
• Any other admin duties as requested by management.
• Assisting CEO with personal matters, like medical aids.

Branch Administrator
August 2008 – January 2010

• Assistant to Branch Manager.
• Admin clerical duties, stock controlling and purchasing stock from other branches within SA. Buyouts, expediting outstanding orders, in-transfers of stock between branches and warehouses.
• Reversing of stock.
• Creating purchase orders, GRV, capturing of all incoming stock, faxing, and coping GRN documents to head office. Sales invoicing, assisting at sales counter when needed. COD banking (daily banking and credit card banking).
• Capturing of banking on system (debtors).
• Assisting credit controller with getting money in and calling for trade references. Answering of telephones, assisting sales reps with sales orders, and invoicing out orders. Arranging deliveries.
• Doing quotations for sales reps, sending to customers, consulting with customers regarding back orders and deliveries.
• Telephonic quotes.
• Doing credit notes for the branch.
• Ordering stationary.
• Assisting with paint mixtures (managing mixing department and warehouse.) Handling of good in transit queries.
• Compiling reports for management, sales reps, running of branch (all activities of branch) customer complaints.
• Updating personal files and leave schedules. Taking minutes in meeting and hearings.
• Conducting morning meeting with the branch.
• Running stock take. Sending weekly post (via DPEX).
• Doing year end asset reports. Branch human resource.
• Weekly wages (20 staff members) wage clerk, client liaison.

Chemical Specialities Pty Ltd T/A House Of Paint (Chemspec) Meadowdale
Counter sales / Internal Sales / Sales assistant
Sales Assistant 04 February 2008 – August 2008

• Counter sales at branch, service walk in customer.
• Doing sales orders.
• Telephone orders COD invoicing, assisting sales reps to load sales orders and assist with their customer. 
• Cashier and deliveries, processing orders, quotations, cold calling, finding new business. Client liaison. Administration