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Receptionist, Office Administrator, Project Coordinator. (Any)

Candidate: 135738
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Receptionist, Office Administrator, Project Coordinator.
R12000.00- R15000
Certificate Bookkeeping,Certificate Business Administration,Certificate Call Centre Communications
Grade 12:English, Afrikaans, Zulu, Business Economics, Economics & Accounting
Typing 50 w.p.m., Internet, 3G - ms wod .NET 2G abcd, E-Mail, Microsoft, MS Outlook, MS Word, Windows (basic), MS Excel
IT - Services : Office Manager From 2024-11 To 2024-05

• Schedule meetings and appointments

• Organise the office layout and order stationery and equipment

• Partner with HR to update and maintain office policies as necessary

• Organise office operations and procedures

• Coordinate with IT department on all office equipment

• Ensure that all items are invoiced and paid on time

• Manage contract and price negotiations with office vendors and service providers.

• Manage office budgets, ensure accurate and timely reporting

• Provide general support to visitors

• Assist in the onboarding process for new hires

• Address employees queries regarding office management issues (e.g., stationery, Hardware and travel arrangements)

• Liaise with facility management vendors, including cleaning, catering and security services

• MANCO meeting prep, including Management reports, minutes, agenda, and running the meeting efficiently.

• Completing tasks as allocated following the meeting. Report on office management issues at the board level.

• Maintaining insurance register and review of the policy annually

• Supplier negotiations and management

• Support staff management, resource allocation, and facilities to align with the needs of the firm and with a budget.

• Systems and facilities review to ensure they cater to the strategic plans of the firm

• Monitoring inventory and placing orders for employee usage.

• Interacting with clients and addressing any concerns or complaints.

NGO : Project Administrator From 2014-06-20 To 2014-07-25

• Project initiation

• Act as team point of contact for all Logistics and Technical support.

• Providing administrative support

• Risk Management

• Daily activity planning & monitoring

• Co-coordinating Team to gather for final reviews and discussions of the findings

• Assist in the final report writing process.

• Assisting with existing indicators and support for implementation of the

   project strategy

• Contributing specialised research skills to the various aspects of the project;

• Supporting researchers in the team to curate, analyse and publish data collected

   through the project   

• Assisting with administration and coordination of project activities;

• Participating and contributing to clients -wide activities.

• Assisting level of technical assistance and support of the implementation


• Reviewing progress towards achieving targets to date as outlined in the MNCWH & N


• Identifying key implementation challenges

• Conducting of depth analysis of critical systematic bottlenecks.

• Identifying best practices and lessons learnt.

Food and Beverage : PA to Director From 2013-05 To 2014-01
  • Handling the Managing Director daily correspondence
  • Organize and maintain effective filing systems for all company’s employees
  • Opening and sorting Incoming mail. Arrange mail according to priority
  • Bringing urgent material to Managing Director’s attention
  • Arranging meetings on behalf of the Managing Director 
  • Compiling meeting Agendas.
  • Keep records of accounts payable
  • Receivable make sure the filing systems are up to date
  • Typing of documentation.
  • Minutes of meetings
  • Compiling and formatting presentations
  • Management of the Managing Directors expenses
  • Liaising across all levels of management and staff for queries
  • Effective screening of telephone call and tool accurate messages
  • Handling of queries in the Managing Director’s absence
  • Dealing with confidential matters on behalf of the Managing Director
  • All admin duties including Photocopying and faxing 
  • Maintaining the photocopying and fax machine in the office
  • Ensure there is sufficient paper and toner
  • Attending to Managing Director’s visitors in friendly and professional manner
  • Arrange for delivery and collection of any urgent documentation
  • Bring to the Managing Director’s attention outstanding corrective actions
  • Co-ordinate staff entertainment 
  • Co-ordinate Managing Directors
  • Co-ordinate HR staffs travel bookings accommodation reservation

Consulting : Branch / Office Administrator From 2011-11 To 2012-09
  • Processing of payroll
  • Capturingof timesheets on Weekly and Monthly basis
  • Assist AE in obtaining two telephonic references on all temps before assigning
  • Photocopying& faxing
  • Organize and maintain effective filing systems
  • Preparing of purchase orders for company’s payments
  • Assist in taking references as candidates are interviewed
  • Fully brief all temps on assignments, rates and the Marula code of conduct 
  • Keep records of accounts payable
  • Typing of documentation.
  • Responsible for the save keeping of verification documentation
  • Capturing of basic customer information
  • Managing and updatingof candidates records on database
  • Assisting with answering of switchboard
  • Capture all leave required
  • Run a Batch Check Report
  • Check all entries on the Batch Check Report
  • Authorize Batch Check Report
  • Extract into Paxsal
  • Check Paxsal reports
  • Branch Status report
  • All Provisional report
  • Check all Provisional reports vs.timesheets received

Recruitment : PA to MD Payroll Outsourcing From 2009-08 To 2011-04


PA to MD Payroll Outsourcing(01 August 2009-30 April 2011)

  • Handle the Managing Directors daily correspondence.
  • Maintain an accurate filing system.
  • Diary management.
  • Arrange meetings on behalf of the Managing Director.
  • Compile meeting agendas.
  • Minutes of meetings.
  • Typing of documentation.
  • Compiling and formatting of presentations.
  • Management of the Managing Directors expenses.
  • Effective screening of telephone calls.
  • Taking of accurate messages.
  • Handle queries in the Managing Directors absence
  • Deal with confidential matters on behalf of the Managing Director.
  • Photocopying.
  • Attend to the Managing Directors visitors in a friendly 
  • Liaise with companies and organizations as required
  • Bring to the Managing Directors attention outstanding corrective actions
  • Coordinate customer entertainment i.e. restaurant reservations etc.
  • Managing department’s staff meetings and team building activities


Call Centre Agent (01 May 2007-31 July 2009)

  • Telephone etiquette
  • Answering of calls as and assisting specific customers inquiries
  • Update the existing databases with changes
  • Follow up the calls of the client with clerical duties including
  • Capturing of basic customer information
  • Completion of follow-up information with internal and external clients 
  • Managing temp payroll queries



Ekurhuleni (East Rand)
Kempton Park
Ekurhuleni (East Rand)
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