Logistics : Credit Risk Manager From 2020-07 To Current
Duties
Daily capturing of the previous day bank statement transactions.
A daily age analysis sent to management for review and discussion.
Responding to daily queries relating to billing errors etc.
Ensure allocation of accounts are done promptly and accurately.
Ensure claims received have been captured to the correct account.
Prompt response to clients requesting statements and invoices or credit notes.
Investigations on credit note requests that are received on email and on recons.
All credit requests must be approved and signed off by senior management.
Processing of credit notes on the Parcel Perfect Application system.
Daily and weekly follow-ups via email and telephone call, on all overdue customers on the Age analysis. Collection of overdues
Customer accounts that are in arrears by 90days are to be placed on hold.
Assisting and ensuring a smooth month end.
Maintain good standing with customers.
Loading rates as per the rate sheet issued by the sales department.
Loading of new customer credit applications.
Vetting of crucial information on credit applications to asses the client will be a good risk (VAT CIPC company terms and conditions agreed to)
Ensure all relevant legal documents are attached to the credit application, as well as an Accountability search has been completed by the relevant department.
Managing the legal hand over process from letter of demand to listing on the credit bureau (Accountability)
General assistance given to financial manager and CFO as requested.
Transportation - Logistics : Regional Legal Administrator From 2018-09 To 2020-01
Duties
- Provision of administrative support to the Legal department.
- Ad hoc projects (such as and not limited to the standardization of trading terms in SEAREG
- Perform legal research as requested by the legal team.
- Type correspondence, make photocopies, receive and sort mail, update records accordingly.
- Coordination of travel arrangements for team members.
- Formatting of agreements and other Legal documents.
- Management of reports and registers.
- Loading contracts and information to the Legal system – GALEXY-Legal suite
- Any other delegated tasks as requested.
- Management and collation of meetings for the Legal team.
Logistics and Supply Chain : Creditors clerk From 2013-09 To 2018-08
Duties
- Capturing of invoices, checking invoice detail and clearing of invoices to the correct file numbers given.
- Invoices with File numbers to be sent to correct branch.
- Checking appropriate and correct authorisation process within specific timeframe for invoicing.
- Ensure and follow up received invoices of suppliers.
- Understanding financial cards.
- Attend to all queries as raised by suppliers as well as operational team.
- Maintain good standing with suppliers.
- Ensure creditors are paid on or by the first of each month.
- Updated accruals to be completed and submitted within specific timeframes.
- Pegasus System generated invoices filed accurately.
- Filing process updated regularly.
- POP’s send to suppliers accordingly.
- Allocation of accounts according to the SUN system.
- Prepared details for EFT payments.
- BEE requests from suppliers
Manufacturing : Creditors Clerk, purchasing clerk, Financial assistant. From 2012-05 To Current
Duties
I am Currently employed in Credit control, procurement ,expediting and stock control.
All control of these functions is through Excel spreadsheets which requires extreme care and accuracy. I have good attention to detail and believe
having a good working relationship with the supplier is key to work being on time and having less queries.
I am a strong team player and have a good ability to work alone to achieve the tasks given. I am accurate, resourceful and can work under pressure. I would consider my Excel to be Intermediate, although I am very willing to learn further, I would like the opportunity to study if possible through a willing company.
My reason for leaving would be to further my experience in more up to date systems , I have worked on Parcel perfect as well as basic level on the Oracle system.
DUTIES:
Capturing daily of invoices received.
Invoices to be matched to order number and delivery notes, Prices to be checked against suppliers price list.(ranging from chemicals for factory –to Inks.)
Delivery notes filed in monthly Creditors file.
Month end, contact suppliers for outstanding invoices and Statements.
All creditors and recons to be completed by the 13th of each month, each with their correctly allocated factory breakdowns.
All creditors to be taken to manager for checking
Cheques written out on the 15th of the month and to be handed to the directors for signing.
A follow up is done weekly for suppliers that need to collect their cheques, if they have not collected them.
Monitor all price increases.
Assisting financial Manager in all other duties requires-E.G: calling for trade references, filling out credit applications.
Control Stationery inventory and refreshments.
Weekly / every second week stock take on all office consumables, and refreshments
Stationery is handed out daily and monitored accordingly.
Groceries monitored and handed out to kitchen staff as required on a weekly basis.
Refreshments for boardroom must be at maintained at all times-for meetings.
Placing orders for ink and consumables for the factory
Must follow up with suppliers and ensure back orders are received soon
All orders are placed on a matrix sheet for quick access of information.
Spread sheet kept up to date of all internal goods movement.
Archiving must be done and monitored per department at least twice during a year.
Transportation - Logistics : Creditors Clerk From 2011-11 To 2012-04
Duties
Daily capturing of invoices received from International suppliers and SA suppliers
Transferrring money
Reconciliations
Dealing with queries relating to the above
Weekly reports
Matching Invoices to purchase orders.
Ability to be accurate and efficient with speed.
Worked on Oracle( First time user)
Freight : Creditors (Assistant Administrator) From 2008-04 To 2011-10
Duties
Creditors Clerk
March 2011 – October 2011
Reconciling of third party creditors.
Transferring money
Reconciliations
Queries
Maintaining and checking of service levels.
Accruals.
Ensure that all rates and fuel surcharges are agreed upon and billed accordingly.
Meeting deadlines for month-end.
Ensure that final reconciliations are captured correctly for accurate cost of sales.
Ensuring that all deductions that have reflected on the account are kept up to date and resolved timeouosly.
Debtors Support
April 2010 to March 2011
Client Liaison.
Sending of monthly invoices to Clients allocated to me, Customers ranging between 80 - 100 (varied from month to month)
Assisting clients with any queries they have regarding their waybills.
Assisting the Debtors controllers with any paperwork they require for our Clients accounts.eg-obtaining clients signature where the driver has failed to make sure the parcel was signed for.
Data capturing of waybills (on Parcel Perfect system)
Filing and archiving.
Sending out all invoices , with the rest the department.
Logistics / Administrator
April 2008- October 2011
Answering the phone, ensuring good, clear, friendly communication to the customers calling in.
Client Liaison.
General Office Administration- faxing , emailing, assisting creditors and any other department with paperwork.(costing copies and checking Various line haul clients volumetric charges were correct.)
Printing and sending of company stationery( waybills, tracking stickers flyers etc)
Stock taking of stationery.
Capturing petrol slips daily, then calculating totals for month-end payments, then handed over to financial manager.
Filing
Retail - Wholesale : Sales assistant From 2005-09-01 To 2006-03-01
Duties
Sales.
Making sure our monthly targets were kept or exceeded.
General typing, emails, admin and filing
Assisting customers
Great service
Maintaining my Designated Department to the standards as required by the company
October 2007 – March 2008: promoted to Assistant Manager Old Khaki Eastgate (this is still run under Cape Union Mart Brand)
Responsibilities:
Sales ,assisting customers
Maintaining of merchandise
Stock control, daily and monthly
Assisting with casual staff roster
Basic banking recon done at the end of the day for the days earnings.
Handling of large amounts of money, asked to deposit daily.
Delegating to casuals