Credit Controller (Credit Controller)

• Preparation and sending of invoices.
• Negotiating payment arrangements.
• Facilitate payment of invoices due by sending invoices, statements, reminders and contacting clients Recording and reconciling of payments.
• Resolving payment discrepancies.
• Maintaining billing accounts and records.
• Producing reports, age analysis, calculate DSO day as required by management.
• Email statements, recons and invoices to customers.
• Responsible for leading and managing the business
• Responsible for marketing strategies, recruiting and hiring staff, training, overseeing food quality, developing menus as well as greeting and serving clients.
• Responsible for maintaining the company’s revenue, profitability and quality goals.
• Ensured the companies efficient operation as well as maintain high productivity, quality and customer service standards.
• Responsible for strategic pricing of products.
• Ensuring the staff complies with company policy
• Training staff adhere to company procedures.
• Maintaining safety and food quality standards.
• Keeping customers happy and handling complaints.
• Organising schedules
• Keeping track of employees hours Recording payroll data
• Purchasing of raw materials whilst staying within budget limitations
• Preparation and sending of invoices.

• Ensure completeness, accuracy & validity of all payments
• Ensure accuracy and timeous payment at all times
• Ensure that all requests are authorised by the responsible dept. head Monthly reconciliations
• Ensure GL Bank Accounts are cleared and posted. Ensure customer deposits and RD cheques are processed as required
• Provide back up for the capturing of journals, sales deals and sales credit notes
• Check outstanding POD report on a monthly basis
• Monthly Vat Bank Fee processing for all banks
• Process for Journals and Sundry Income

• Management of  the Accounts Payable department including Vendor relations. Processing of Shipments using bill of lading rate and FEC taken re costing of equipment. Book in stocks when out of Bond Store.
• Ensure the Development and implementation of procedures and guidelines for Accounts Payable.
• Ensure that all allocations are accurately recorded whilst reviewing payment and sign off on all allocations
• Ensure that all vendor applications are accurately completed and all required and relevant supporting documentation is attached
• Ensure that vendor process is done from start to finish with the last step being loaded as a beneficiary on the bank before submitting to authorisers to release payments
• Ensure that all invoices attached to payment meet the requirements of a valid tax invoice as per the VAT ACT
• Ensure that the turnaround time for the vendor process is complied with as no payments will be released without a beneficiary loaded
• Make sure month end reports are submitted on time. Balance Foreign Creditors Excel report to GL – this is submitted to the Financial Director and Manager.
• Ensure that journals are done within the required deadline. 
• Prepare for financial year end, audits and SARB audit requirements.  Quarterly balance foreign credit to bank report (LC, Bank Guarantees, and FEC).
• Responsible for buying Forward Cover, take out extensions and spot cover. Update dairies the due dates of the FECS and submit BOP forms on time for payments. Process application for LCS.  Balance the CFC, Bank Statement, LC, Bank Guarantee & FEC accounts. Reconcile bond store, consignment stocks and goods in transit.
• Ensure that all payments are made to suppliers within the specific credit terms of each supplier
• On every Monday morning ensure that the payment register is updated and all creditors that is due but outstanding to be reconciled and submitted immediately
• Ensure at month end that all AP transactions have been accurately Review of creditors age analysis on a regular basis and follow up on aged creditors and creditors in debit
• Review of all accrual journals before being posted and confirm allocations of accruals – Accrue for GIT and interest paid (Trade Finance).
• Ensure that team leaders commence with the variance Analysis when the accruals journals are posted.
• Ensure the BOP forms are emailed to the bank once signed and make a copy for cash flow for all foreign payments
• Review of monthly variance analysis within the required deadline

• Recons
•  Processing invoices
• Debit orders and 

• Controlled the full Accounts Receivable function which includes liaising with customers, staff, management and controllers- maintained and enforce KPI’s. Assisted staff when complaints and emergencies raised.
• Monitored and managed the debtor’s days and problematic accounts.
• Authorize all orders – to monitor and maintain customer limits.  Make sure correct customer information on the system.
• Balanced monthly reports for the Financial Manager, ensuring bank reconciliation reports balanced to what was entered by the team.
• Managed the unapplied cash within the department, making sure it was properly allocated.
• Resolved all banking issues relating to fraudulent checks/affidavits.
• Responsible for detailed aging reports, as well as month-end closings
• Report to the Financial Manager, sales team on weekly basis and overseas on a monthly basis.
• Handled all large projects, accounts (EG Eskom, Rainbow Chicken, Anglo Platinum Mine) and intercompany accounts (various countries e.g. Sweden and Italy.)
• Reviewed and controlled all new credit applications and reports from Transunion with the Financial Director. Liaised with the company attorney re ongoing legal action for handed over accounts.
• Have weekly meetings with the sale teams, financial manager and the MD with regards to accounts receivable.
• Visited the customers on a regular basis with regards to queries and to keep the relationship.
• Balance the bank statements with the payment report.
• Made sure all deadlines and audit requirements are met. Strong on Recons.
• Ensured timeous and accurate forecasting of receivables for month end and budgets.
  
  

Account Payable

• Directing the accounts payable which entails compiling, recording and processing creditor’s transactions (foreign, intercompany and local).  Processing of stocks and shipments from various countries
• Ensuring that the payment of invoices is completed within a timely manner and in accordance with payment terms.
• Identifying invoices that are overdue or have not been received.
• Making and receiving telephone calls to and from suppliers on a variety of queries.
• Setting up vendor accounts and reconciling statements.
• Closing down inactive vendor and employee accounts.
• Keeping track of every transaction and logging details into a system.
• Reconciling intercompany transactions on regular basis.
• Strong background in internal control processes and procedures
• Processing invoices from various locations for payment.
• Providing Financial Manager and Financial Director with assistance when required.
• Contacting banks regarding any financial queries.
• Processing a high volume invoices.
• Corresponding with vendors and respond to inquiries.
• Documenting all accounts payable transactions.
• Compiling management reports and assisting with audits.
• Completing balance sheet reconciliations.
• Processing daily cash receipts.
• Matching, batching and coding invoices.
• Checking the accuracy of figures and calculations.
• Recording all cash activity on a daily basis.
• Prepare all supporting documents, recons and shipping documents for the creditors payments (local and Foreign).
• Ensure that the suppliers and SARS are paid within the payment terms.
• Audit file preparation and responding to Audit Queries.
• Ensure that month-end payment deadlines are met.
• Preparing monthly creditor reports (age payables and invoice batches)
• Ensuring that all reconciling items on payables to the suppliers statements.

Admin Manager, Purchasing, shipping, airfreight and Inventory Control

• Payroll, managing of four staff.
• Co-ordinating the processing of local and foreign purchases, also from intercompany e.g. (Sweden, Italy, China, USA, and Germany). Request for all shipping documents.  Liaise with Freight forwarders, shipping lines with regards to container size, sailings, port of discharge, incoterms ETA and ETD. Standard packaging requirements. Inventory/stock level management to ensure orders are shipped in time.  Warehouse control and order management.  Resolving and eliminating of late deliveries. I resolving customer queries/issues as a matter of urgency. Have meetings with overseas suppliers, shipping lines, freight forwarders and local suppliers.  Courier relations and reconciliation.

Debtors Clerk (Multi-skilled)