Finance  (Manufacturing)

• Monthly Balance Sheet Recons, Manage, oversee group stock takes, weekly flash meetings and results overview, Branch performances and Product Margins Review- Local & Export . Custodian of Fixed Asset register on Syspro and business process for FAR., Ownership of budget process and completion thereof to Board shareholder members.
• Review Income statement , cash flow projections, Balance Sheet review & completion. Coaching and mentorship, staff training and act as advisor all Business Units.
• Drive and prepare plant budget for the organization and present draft FS Exco.
• Monitor WIP Jobs.
• Track cost savings against budget and BOM’s.
• Play a super user role on Syspro.
• Manage audit stock takes and planning with operations.
• Year end pack and results review for audit.
• Implement and monitor controls in high risk areas of the finance function. Control and update company asset register on an ongoing basis.
• Monthly variance analysis and review of expenses and balance sheet accounts versus budget & forecast. Track savings against budget and KPI’s.
• Inventory management including bill of material analysis.
• Review, prepare methods of BOM cost and plant improvement processes.
• Syspro Superuser to group.
• Price review and cost update of Rod, Zinc, Lead and other major raw material items. Track LME metal against Steel, Zinc metal.
• Monthly Metal Mass balance calculation.
• Managing risk and taking corrective action.

• Review quarterly forecast versus strategy
• Financial variance reports, group consolidations are produced by the 7th day of the month.
• Group Cash flow analysis reports and projections are produced by the 5th day of the month including consolidated financial statements according to GAAP and IFRS. Manage the general ledger, accounts receivable, accounts payable department and payroll functions.
• Monitoring of internal controls and implementation of improvements. Oversee month-end closing and year-end closing and coordinates and assigns duties to the accounting staff as needed. Maintain accounting systems.
• Evaluate performance and daily operations Manage finance team & report to management about budgeting and reviewing strategies to meet overall goals and objectives. Work on special projects as needed.
• Coordinates year-end audit with external auditors and assists in the preparation of audit schedules, data, and information.
• Balancing of income statements conducted and monitored regularly for inter-co accounts and group entities.
• Oversee FICA compliance and adherence to acts.
• Profit analysis and margin at systems level conducted including daily and monthly checking, consolidation and sign off.
• All general ledger functions are performed consistently, balance sheet review, budget review, invoicing cut off & revenue recognition, generation of letter of intents and letter of guarantees.
• Ensure monthly Sage One payroll is processed and approved by the 23rd of each month. Accounts payable is processed by the 23rd of each month. Forecast group tax submissions annually.
• Review and check contract invoicing is done by the 23rd of each month.
• Employer EMP201, VAT 201 returns are processed by the due dates of each month, CIPC and regulatory authority payments are made timeously, and no penalties are incurred. Information regarding current and new contracts are provided to management by the 25th of each month, ensuring record systems are maintained in accordance with generally accepted auditing standards.
• Directs and manages infrastructure planning, resource planning, cash flow planning, profit planning and rate deck control.
• Maintain that corrective disciplinary approach is applied when dealing with employees who repeatedly fail to perform.
• Adequate on the job training, coaching and support is provided to team members. Standards of performance are clearly defined, communicated and recorded where necessary, with goals per person agreed upon performance is assessed and continuously monitored, with a formal review once a year.
• Employee development plans are agreed and implemented to address gaps.

• Oversee the full financial function, Group Consolidation and the finance strategy and costing functionality, Drive the forecast and budgeting process to completion and presentation to Group CFO and Board, Drive and manage plant performance with cost saving process initiatives.
• Monitor plant availability and performance levels, Drive and lead the SCM KPI’s and inventory reduction project, Prepare, review the teams monthly finance pack and results dashboards for shareholder board slides, Manage & report on branch profitability segments.
• Steer business performance and provide Decision support to key stakeholders and Supply chain.
• Drive cost efficiency project saving initiatives, Act as advisory to shareholders. Oversee month end, and KPI’s reporting, year - end audit, 5- year business plan.
• Inventory valuation, pricing, costing, forex exposure.
• Drive a cost competitive Supply Chain organization through Sourcing Unit cost optimization.
• Drive strong Governance and Controls in the factory.
• Oversee R&D project spend, the status and completion for capitalization, review & check the development of new products feasibilities cost application. Drive the optimal return on investments by driving focus on R & D Capital Expenditure Proposals with business cases that meet the required benchmarks.
• Guide and support the delivery of key projects/capex in the factory.
• Presentation of key cost drivers in each business area. Group risk and governance compliance.
• Continue to drive, manage and document the following key projects to fruition, Business Efficiency Project, reduce costs and improve Supply Chain metrics Transparency.
• Manage the Tracking Systems debtors (CRM, & AMS, Autowatch) Managing debt payments and other payments to ensure accuracy, timeous payments and monitoring of debt covenants, debit order billing systems, Debtor book collection and client retention. Improve the cash flow of the business by managing working capital KPI’s, Manage AP, AR, & Cycle counters.

• Prepare and co –ordinate entire Budget process approval and into Cognos input.
• Oversee month end, year - end audit, 5 year business plan, Local reporting and foreign report to Japan, Oversee APDP process, inventory valuation, pricing, is the costing process ownership of all BOM’s , forex exposure. Prepare Forecast and approval thereof.
• Oversee and manage AIS- Automotive Incentive Scheme.
• Claims and payment.
• Complete the Management accounts pack, Ensure valuation of inventory, subsidiary ledger balances.
• Forecast/budget preparation calculate capex/TAA spends for royalties.
• Calculate weighted average selling prices and cost prices.
• Ensure correct forex rates for invoicing, and FX in quarterly reporting, update business plan based on cost of new business volumes.
• Oversee group inventory counts, new product developments and costing thereof.

• Develop and lead strategies for improvements for cost efficiencies, Planning and managing performance objectives, Preparing, monitoring and controlling cost budgets in line with annual budgets, Identify risks and opportunities for monthly results, Develop and manage BU profit plans, BU Management and operational strategy including cost control and decision making.
• Sound knowledge of all statutory & company financial reports. Comply with IFRS & US GAAP.
• Maintain Statutory and Company records.
• Ensure compliance with all the applicable laws & regulations.
• Responsible for the updating all local policies and procedures in line with Global Finance and Accounting.
• Payroll review and authorization for compliance. Responsible for all Tax, (local & international).
• Treasury management.
• Manage audit, internal and external auditors during audit planning.
• Manage (SOX)Sarbanes Oxley process and principles in accordance with Global standards. Insurance, Risk & legal compliance, Manage BBBEE and compliance.
• Manage bid tender process and documentation, Oversee the compliance & completion and Submission of STATS SA, SARB data.
• Ensuring the group is tax compliant (VAT, PAYE and Corporate Tax).
• Preparation of monthly Balance Sheet and Cashflow Statement. Preparation and drive the budget and Forecast process to completion to I/S, BS & Cashflow Statement.
• Hyperion Reporting system.

Achievements

• Reviewed the end to end processes in OTC & P2P, implemented procedure for quality checks before dispatch of goods.
• Staff developed and appointed in key roles.
• SOX audit implementation, close out of open items and controls.

• Preparation of financial and Management reports, inventory valuation schedules, ensure accounting policies are adhered to and the interpretation and application of Accounting Standards (IFRS).
• Review costing processes of FG, WIP, Spares, Raw Materials, Accounting and financial analysis including variance analysis.
• Preparation and review of costing reports and COGM / COGS.
• Detailed knowledge of BOM creation and investigation.
• Detailed knowledge and understanding of costing methods and valuations (including Standard, MAP, FIFO, ABC Valuation and management of inventory records including perpetual inventory (RM, WIP, SFG, FG).
• Supervision of staff.
• Coordination with internal and external audit observations and close out.
• ERP / SAP knowledge and user ability (SAP- MM/CO, FI, PA, SD, FA, PP, LO, WM) module experience.
• Provision for NRV Inventory Aging, slow moving items.
• Oversee the CO & MM, FI month end process and inventory valuation process in SAP. Planning of annual stock takes with operational areas and external audit.
• Review unabsorbed overheads, inventory reconciliations, Goods on transit, input and output production recons, Sales reconciliations, MM/FI inventory reconciliation.
• Work with Commercial, Sales, Business Planning and Marketing team to ensure all Budget, Forecasting processes are executed contracts are in place.
• Work close with AP and AR, FA, Business Analysis teams ensuring accounting service is in accordance with company and IFRS policies.
• Ensure project return material spares are recorded in SAP & stated accurately in the books.
• The job holder is responsible for monitoring and managing the accounting area for which they are responsible against the objective by identifying, analysing and reporting any discrepancies or variances within that area.
• Ensuring that nonfinancial departments understand the need and importance of the finance function is a key requirement of the job holder.
• Also, the job holder requires a general understanding of the various technical aspects of the operations in order to provide effective service to the areas and present accurate and relevant information to facilitate key decision-making process by senior management for the company.
• The job holder is empowered where required to challenge the validity and relevance of various company policies, procedures and systems, rather than being guided by them in identifying potential areas for improvements

Achievements

• Developed and approved a year end policy for stock takes and reconciliation by plants.
• Agreed with SAP team import process of major raw material.
• Developed and trained graduate trainee Accountants. Implemented Spares Capitalization policy with end users and departments.
• Roll out of SAP Go- Live production systems and process with business process owners.

• Prepare information for management reporting, prepare month end pack.
• Monthly forecast, Costings on SAP R3, provide cost of sales, prepare Corporate office management pack.
• Evaluate the results of information from SAP reports for accuracy and completeness. SAP settlements on internal orders, production orders and plant maintenance orders. Cost centre and profitability assessment cycles.
• Co-ordinate stock takes. Create Bom’s in SAP R3.
• Prepare Flash results.
• Prepare the analysis of fixed and variable cost variances.
• Compile income statement and supporting schedules, NPV calculations.
• Actual costing by product on Excel Model. Reconciliation of manufacturing account. Monthly, daily, weekly reports.
• Reconcile FI, SD, CO, PA module.
• Confirm Sales by Regions on SAPR3.
• Seconded to project office for R 400m paper machine upgrade.
• Prepare trimester forecast.
• Supervise and control all facets of budget preparation.
• Prepare Hyperion schedules.
• Manage performance of team, Coach and mentor team members.
• SOX overview and maintenance.

Achievements

• Set up actual costing model of finished goods in MS Excel.
• Profitability analysis by product by business unit for decision making purposes. Creating BOM costing template.
• Roll out of SAP 4.6c go live processes in CO, MM, FI, PA modules.

• Responsible for all aspects of inventory costing, valuation, accounting and financial control.
• Provide complete, accurate and timely management information to enable effective inventory management.
• Works closely with business units to maintain accurate inventory records for all locations in South Africa.
• Inventory Management and Import, Export Product Costing. Statutory Compliance and Internal Controls.
• Ad hoc projects as required.
• Custodian of SAP- MM, PP bills of material, Compile monthly rolling forecasts, budgets.
• Load and balance budget information on SAP system. Analyze income statement, balance sheet and cost center (CO) accounts.
• Manage the export, import rebates, journals, provisions.
• Standard costing on SAP.
• Responsible for month end close/open of MM Module. Prepare and present monthly production variance meeting.
• Analyze PPV’s (Purchase price variances), stock gains and losses. Overhead allocation (ABC) activity-based costing.
• Conduct SAP Business Analyst functions on MM, FI, CO, and PP, SD modules.
• Liaise with external auditors. Staff facilitation, supervision.
• Ensuring team members are developed to their full potential.

Achievements

• Trained and mentored Graduate Stock Accountants for accounting roles. Set up stock take procedures for sign off and review.