Renewable bio-resource : SHEQ Officer From 2015-05 To Current
Duties
Support SHEQ with the assurance function in terms of the HMH’s obligations with regard to its compliance to the legislation, consents, permits and Safety Management Plans, sound technical health and safety knowledge.
Monitor the plant’s compliance with the H&S requirements and the H&S related impact of developments.
Analyze and react to health and safety related matters of the Plant and review relevant reports to leverage the required improvements.
Review all representations from the Plant to legislative authorities (for example, submissions to the HMH and the Department of Labour)
Draft formal correspondence in the event of any non-compliances to legislation, consents, permits and Health & Safety Management Plans by the Plant.
Maintain the HMH list of the Plant’s health and safety issues and continuously monitor and report on the progress of close out.
Review and analyze monthly/quarterly/bi-annual/annual reports (E.g.: the Monthly SHEQ Report and the Annual Safety Report) within one week after receipt for sign off by the HMH Group SHEQ Manager.
Attend monthly formal meetings, for example the SHEQ Coordination Meeting.
Attend other meetings or workshops as arranged by the Plant.
Maintain the HMH list of health and safety issues and continuously monitor and report on the progress of close out.
Responsible for SHEQ audits/inspections of the health and safety aspects of the HMH system.
Ensure compliance of HMH institutional occupational safety through the implementation of an internal H&S system and relevant committees.
Monitor compliance within the HMH of approved safety management and SHE procedures through planned audits and inspections
Improve the compliance culture, managing and limiting risk and assuring compliance within the HMH
Assist H&S committee with inspections, audits and emergency planning
Drafting procedures for internal use on H&S emergency planning and business continuity
Coordinate the internal audit action list and plans for closure through engagement with relevant departments
Implement plans for the closure of non-compliances
Manage the HMH’s health and safety liabilities and/or risks with regard to the operations, maintenance and future expansions/extensions of the HMH system.
Undertake required activities relating to quality management
Support SHEQ with the provision of effective health and safety procedures, controls, reporting mechanisms and awareness programmes to ensure compliance and protect the interests of HMH.
Implementation and management of a suitable occupational health and safety system for HMH
Implementation of Health and Safety policies and best practices
Implement a risk management system for HMH on SHEQ related matters
Conduct reviews of the Plant’s design and issued for construction drawings against the necessary consents/legislation, for any future extensions/expansions to the OD system and any variations to the current system within the timelines set by HMH
Undertake H&S Due Diligence Investigations and compile reports for submission to the Group SHEQ Manager.
Auditing, analyzing and reporting health and safety performance to HMH to reduce HMH’s Health and Safety risks and minimize financial costs.
Assist in the reviews of any third party applications which may have a health and safety impact on the HMH system by ensuring the HMH is registered as an interested and affected party.
Being proactive about corporate social responsibility issues and taking action to ensure these are met
Develop, manage and maintain good working relationships with internal and external stakeholders of HMH
Attend municipal authority & other relevant stakeholders’ meetings representing HMH on health and safety issues and concerns.
Provide sound technical & professional advice/ support to internal & external stakeholders.
Programme manage External Contractor/Consultant (arrange meetings, site visits, presentations, 3rd party interface, etc.)
Effective management of contractors/consultants to ensure on-time delivery of health and safety related projects
Monitoring of External Contractor/Consultant.
Arrange and carry out any necessary independent external audits and follow up audits and review any audit programmes and reports as determined by HMH.
Technical advice addressing Health and Safety and engineering impacts, predominantly in construction, Manufacturing and transport industries.
Hands on experience involvement with permit system authorizations, specialist assessments, due-diligence and peer reviews, feasibility assessment reviews and public engagement.
Ongoing research and individual development to ensure the implementation of safety initiatives within the HMH
Continuous innovation, study and implementation of Health and Safety solutions.
Attending, if and when required, appropriate courses and conferences to improve one’s Health and Safety management and administration skills.
Maintain a Health and Safety Reporting System for HMH.
Developing suggestions to improve the current HMH SHEQ administration system.
Knowledge transfer during projects to meet skills development requirements (e.g. HIRA, Risk Management)
Identify, analyze, assess, compile, integrated legislated reports, plans, products, drawings, systems, specifications and/or concepts
Familiarization of HMH administration system (Project Wise, physical and computer filing, printing, scanning, telephone manners and book control, etc.).
Perform tasks set out in terms of relevant legislation and sustainability targets to support the HMH SHEQ in achievement of legislated outputs, deadlines, budgets and developing plans to meet those targets and oversee their delivery
Review all reports, proposals and other documents and provide report to HMH SHEQ
Consumer Products - FMCG : SHE Officer/Project Coordinator From 2013-02 To 2014-12
Duties
All Safety issues in the factory
Assist with induction training, including recording details and records
Assist with hazard/aspect identification and risk/impact assessment (according to Nestlé format).
This includes:
training members of the risk assessment
assist with compiling risk assessments for all areas and respective jobs
assist with defining the corrective and preventative actions
Review of safe work procedures (as developed by Team Leaders / HODs according to standard template).
Assist Team Leaders and HODs with incident investigations
Ensure all accidents are properly recorded, reported and investigated
Ensure that contractors comply with the Nestlé SHE specifications
Where it is not possible to remove any remaining hazard/s you are to inform employees thereof and what precautionary action is to be taken.
Ensure EMP compliance
Regular inspections of site contractors file
Approval of SHE files
Assist in updating/capturing BBSHE cards
Assist with the implementation of Company System Procedures for Health, Safety and Environment. (ISO 18001 &14001)
Compilation of registers and regular inspections of registers (ladders, pressure vessels, lifting equipment).
On Construction Site
Safety in the construction site
Attend tool box talks and site meetings
Ensure all accidents are properly recorded, reported and investigated
Ensure the contractors comply with the Construction Regulations and Nestlé SHE specifications
Issue non-conformances and keep record of the same; and report all non-compliances at SHE Manager and at daily Toolbox talks.
Ensure that good housekeeping is practiced at the construction site
Regular inspections of site contractors file
Audit of SHE files, specifically risk assessments, fall protection plans and PPE
Ensure permits are issued
Regular inspection of induction cards, permits, daily task risk assessments, PPE, PEE, working at height, vehicles, lifting equipment (e.g. cranes), etc.
Regular inspections of registers (Tool box talks, Equipment etc)
Prevent overlapping work by contractors in the same area.
Conducting research in various sectors for accreditation.
Provide administrative support for the development of the new accreditation programme.
Compile and manage action plans and assist with all administration related duties for meetings/workshops/projects.
Assist with the documentation of Nestle view on generic aspects related to accreditation.
Interpret requirements for different management system standards.
Assist the project manager to ensure that the timelines for the project are met in line with the business plan.
Assist the project manager with project planning and execution.
Stakeholder management and communication for the project under development.
Assist the Senior Manager for Strategy and Development.
Mining : Safety Officer From 2012-07 To 2013-01
Duties
Broad knowledge and ability to recognize and evaluate potential hazards and recommend controls
Provides technical direction and advice and counsel to management.
Develops and uses a variety of advanced and innovative techniques to evaluate work environments.
Evaluates well-being trends internal and external to the Project.
Maintains awareness of regulatory and internal requirements in addition to professional advancements in employee well-being disciplines.
Forecasts, develops, and maintains well-being processes to achieve Project objectives and regulatory requirements.
Actively participates in internal and external meetings.
Participates in well-being audits and peer reviews.
Understands and supports health benefits programs and initiatives.
Maintains a comprehensive understanding of business unit strategies.
Manage safety and risk management
Provide specialist technical knowledge and advice and resolve related problems
Ensure personal and co-workers' adherence to and compliance with relevant acts and the company's SHE objectives
Facilitate and steer the development and implementation of SHE Management Systems, Exposure Control Programmes and Measures (ISO 14001, OHSAS 18001) that contribute to a safe and productive environment
Deliver sound best practice SHE advice to line managers in accordance with relevant policies, procedures and applicable national and international legislation
Ensure continuous improvement of Risk Registers
Develop effective working relationships with consultants and governmental authorities
Participate in seminars/forums to keep abreast of developments within the industry Work according to the mine Code of Practice Budget planning and preparation.
Retail - Wholesale : Facilities Manager From 2011-09 To 2012-05
Duties
Full building maintenance function
Conducting bi-weekly site inspections, recording all non-conformances and taking corrective action
Sourcing and managing of relevant contractor to ensure high standard of maintenance
Obtaining competitive quotes for required maintenance and conduct regular cost comparisons for repetitive expenditure
Assist with maintenance projects and continues improvement initiatives
Ensure high standards of housekeeping and audit cleaning company monthly
Ensure accurate record kept on all maintenance expenditure and trending of costs where necessary
Full MHE maintenance function
Monthly SLA review with service provider
Weekly meeting with the service provider reviewing repairs, down time registers and daily checklists
Maintaining planned maintenance schedules on MHE and batteries
Ensure that the service provider has a valid registration with the Compensation Commissioner and that service provider adheres to all Health and Safety requirement at all times
Confirm that products/parts are delivered by agreed dates and times
Ensure safe work procedures and job descriptions are in place for all MHE related functions and do a formal audit quarterly
Monitor response time of after hour call outs and take corrective action when needed
Arrange bi-annual load and safety tests on all machinery
Ensure daily driver KPI's check sheets are completed and necessary corrective action are taken
Publish the driver KPI ratings daily and trends monthly
Reporting on all MHE related expenditure by machine and battery weekly
Ensure continues driver assessments are carried out and that all driving licenses are valid
Controlling of the total MHE Fleet preventative maintenance plan and ensuring minimal down time
Ensure Diesel stock levels are maintained in order to ensure continuous operation
Ensure Diesel area comply with all related health and safety regulations
Monitor Diesel consumption and expenditure
Manage access and security control
Take full ownership of all security related activities on site
Bi weekly performance meetings with service provider
Authorization and arranging of all weekend plans with regards to work to be done on site
Conduct alarm activation testing monthly including Armed response
Set up maintenance schedule on all security related equipment and at what frequency it must take place, keeping records there off
6 Monthly review of all related SOP’s, Job descriptions and SLA
Incident investigation reporting and action plans to reduce risk exposure
Report incidents on the intranet within 24 hours of occurrence and close off within 7 working days
Inform the Group Asset Protection Manager of serious incidents such as but not limited to incidents of armed robbery, hijacking, forced entry, industrial action etc
Set up and maintaining relationship with community police forum
Auditing all high risk areas under securities control and conduct a site security survey once a month
Ensure quarterly voice stress analysis completed on security personnel
Keep updated listing off all staff dismissed for security related offences in Consumer goods format and forward to HO for processing
Ensure continuous training of security personnel
Record keeping off all non-conforming incidents
Introducing and maintaining daily, weekly and monthly KPI reports
Weekly signing off of OB book
Ensure monthly feedback report received from security and communicated to management
Reporting on monthly basis on all security related cost and authorizing all invoices before payment is made
Ensure CCTV system is in functioning order at all times and action any non-conformances
Do monthly spot checks on staff entering or leave through turnstiles two at a time
Ensure the Electronic Security System Policy is complied with
Authorisation of access control through biometrics (AFIS) of all new security staff on site ensure criminal checks and other related requirements are met. ID number criminal checks are not acceptable
Ensure security staff is registered at PSIRA(Private Security Industry Regulatory Authority).
Implement and maintain full site lock down procedure including key control, to be audited once per month
Ensure compliance with Health and Safety regulations and requirements:
Ensure that an active Health & Safety Committee is in place and minute meetings are held bi-monthly
Ensure that the Safety Awareness Campaign is adhered to
Weekly testing of the fire system and generators
Ensure fire drills are held quarterly and feedback sent to departmental heads
Regional depot risk audit done every 6 moths
Present monthly SHE report to management on all audits completed with findings and areas of concern
On an on-going bases note safe work practices with special emphasis on MHE in and around the warehouse as well as vehicles on the DC property and take corrective action for MHE abuse, dangerous driving and damage to racking
Schedule all MHE drivers legal licensing requirements and medicals and ensure compliance
Observe returned pallet handling practices and put pallet damage preventative measures in place
Ensure stacking comply with legislation
Ensure secure contractor access control and safety documentation in place including indemnity forms
Ensure compliance to external Risk audit and maintaining a 95% standard that include:
Risk Management
Fire defence
Engineering
Security
Emergency
Health and safety
Environment
Machinery
Ensure that all training, certification, inspections, SOP's, appointments and legal requirements relating to the OSHACT is scheduled and maintained
Arrange ASIB /Earth leakage infrared/lux test and fire equipment inspections
Ensure all legal environment requirements are maintained including pest control
Ensure legal compliance as required by the department of Labour and the OHS act
Ensure the establishment and maintaining of a formal site risk management system that includes
Disaster Recovery
Risk control standards
Emergency procedures
Records of all personnel and contractors site safety induction
Conduct monthly safety inspections and meetings and ensure accurate record keeping
Conduct regular fire drills
Pest control
Quarterly audits are done
Service schedules are in place and reports kept on file
Monitoring logs in place
Pesticide usage log on file
Unique Ventilation & Support Systems : Group SHE Co-ordinator From 2008-11 To 2011-08
Duties
Purpose
The Health and Safety Team in providing a totally integrated Health and Safety function to the Company and to assist Management to embed a culture of Health and Safety excellence.
Balanced scorecard Pillars, Roles and Responsibilities
Finance
Assist with Cost forecasting
Ensure Corporate Governance
Ensure adherence to Financial Policies and Procedures
Protect Company assets
Customers
Render the right service first time
Manage relationship with key stakeholders
Interact with customers and familiarize myself with operational concerns and any inherent peculiarities (e.g. H&S issues)
Liaise with Government Authorities regarding Health and Safety Legal Requirements.
Liaise with Accreditation Bodies regarding H&S Requirements.
Internal Process
Health, Safety and Management:
Approve and ensure the use of any new or changed documentation taking into account HS and functional requirements.
Manage and Lead HS Performance Reviews
Review and authorize changes in accordance with the Management of Change process
Manage and Lead the Continuous Improvement and promote the understanding, use and application of the HS Management System
Lead Company’s Occupational Health Structures (Hygiene)
Identify applicable legislative requirements that have an impact on the function
Comply with HS Legislative and Functional Requirements
Ensure the effective management of contractors
Report and investigate all HS incidents
Ensure Workplace Safety Observations and Planned Task Observations are carried out.
Comply with the requirements of the Organisation’s Disciplinary Code
Manage and Lead Emergency Preparedness and Response within the Organisation
Ensure compliance with PPE requirements
Maintain safety file on sites
Liaise with and participate in Company’s HSE structures
Coordinate the integration of Company’s HS Management System and Processes
Implementing & Maintaining the fall protection plan & that the clients’ requirements are addressed.
Strategy:
Provide Strategic and Change Leadership to the Senior Management Team
Align strategy to customer business requirements
Align operations with corporate strategic direction
Policies and Procedures
Coordinate the development, alignment and implementation of HSE policies and procedures
OSH Act No.85 of 1993
Ensure compliance to Occupational Health and Safety Legislation
Participate and influence the development of Occupational Health and Safety Legislation
Ensure Corporate Governance regarding Occupational Health and Safety issues
Audits, Reviews, Inspections and Performance Management:
Facilitate Company level HS Reviews, Internal Audits, Monitor and report closure on findings
Report the Company’s Health & Safety Performance and Progress on implementation of specific Health & Safety intervention to the Exco
Analyze Leading and Lagging indicators
Incidents Reporting and Investigation:
Review Company Recurring Incidents and communicate learning to all
Ensure the correct Reporting of all Incidents
Reporting to be done as per the Company’s Incidents/Accidents Reporting Procedure
Assist in appointment of safety representatives for all departments
Communicate changes in Safety and Environment legislation to Management
Evaluate incident forms, surveys, audits to establish root causes and together with Supervisors and Managers concerned, formulate a plan of action to correct non-compliant behaviour or conditions
Liaise with onsite contractors to ensure their compliance with Company safety regulations and adherence to safety standards, including basic safety induction training
Conduct surveys and audits as required to identify and minimise the risk to company and employees
Identify unsafe acts, conditions, and hazards, investigate root causes and identify corrective and preventative actions and report to management
Co-ordinate two evacuation exercises (Fire Drills) per year to ensure that all staff become familiar with these procedures.
Assist with the formulation of emergency/contingency plans.
Project:
Worked on the MEDUPI POWER STATION PROJECT and I handled all the HSE Reporting that go to Kentz which ultimately go to GEA as Brokrew Industrial is a Sub-Contractor.
The day to day running of the HSE Department.
Compile Weekly, Monthly and Annual Reports
Four Safety Officers that reports directly.
Thirty (30) Safety Reps.
Thirty Five First Aiders.
Fifty Fire Fighters.
First Aid Boxes
Weekly and Monthly checks
Stock Purchasing
Fire Fighting Equipment
Weekly and Monthly checks
My Key Performance Areas
Inspecting workplaces and investigate accidents, identify causes of ill-health and complaints
Inspecting workplaces to enforce safety laws
Examining ways to improve health and safety standards
Negotiating with managers and employees to provide a safe working environment
Maintaining health and safety programs and strategies
Keeping up to date with the law and technical knowledge
Writing reports.
13 main activities
This list is not exhaustive but it covers the most of my responsibilities as a Health and Safety Officer:
Develop, implement and maintain an effective program and ensure compliance to satisfy the requirements of local legislation (e.g. the OHS, COID and Environmental Acts)
Develop systems to ensure all employees comply with all relevant legal safety requirements
Identify safety training needs, organize and co-ordinate safety training courses and prepare training material where appropriate
Co-ordinate the monthly safety meeting to ensure that meetings times are set agendas are sent out
minutes are kept and sent out all support documentation in respect of the safety program is received on time and in the correct format from all concerned parties
Assist in appointment of safety reps and First Aiders for all departments
Communicate changes in Safety and Environmental legislation to Management
Evaluate incident forms, surveys, and audits to establish root causes. And, together with Supervisors and managers concerned, formulate a plan of action to correct non-compliant behavior or conditions
Liaise with on-site contractors to ensure their compliance with Company safety regulations and adherence to safety standards, including basic safety induction training
Conduct surveys and audits as required to identify and minimize the risk to company and employees
Identify unsafe acts, conditions, and hazards, investigate root causes and identify corrective and preventative actions and report to management
Co-ordinate at least two evacuation exercises per year to ensure that all staff become familiar with these procedures
Assist with the formulation of emergency/contingency plans for:
Natural disasters
Industrial action
Political unrest
Fire
Explosions
Bomb threats
Review and update Emergency Procedures as and when necessary.